Document Controls Specialist

Kiewit; Oakville; On-site; CAD 50,000 - 70,000; Full time

Job summary

Kiewit Nuclear Canada in Oakville, ON, is seeking an experienced Document Control Specialist to maintain project documentation and ensure compliance with regulatory standards. You will manage a centralized repository, label and track documents, and train team members on procedures.

The role requires at least 5 years in document control within construction or engineering, strong organizational and communication skills, and proficiency with document management software and MS Office.

Qualifications

• Minimum of 5 years of experience in document control in construction or engineering.
• Nuclear market experience is a plus.
• Proficiency in document management software and MS Office.

Responsibilities

• Maintain a document control system that meets the needs of the project.
• Ensure all project-related documentation is accurate, complete, and up-to-date.
• Manage the distribution and retrieval of documents, including hard copies and electronic copies.
• Develop and maintain document control procedures and processes.
• Ensure all documents are properly labeled and tracked.
• Ensure compliance with all relevant regulations and standards.
• Train project team members on document control procedures and processes.
• Collaborate with other departments to ensure proper document control coordination.
• Manage and maintain a centralized document repository.
• Maintain a log of all project-related documentation, including submittals, RFIs, and change orders.
• Ensure timely and accurate distribution of documents to all necessary parties.
• Communicate with contractors and subcontractors to ensure compliance with document control procedures and processes.
• Perform other duties as assigned.

Skills

Organizational skills

Communication skills

Time management

Teamwork

Attention to detail

Tools

Document management software

Microsoft Office

Job description

Requisition ID: 182066
Job Level: Mid Level
Home District/Group: Kiewit Nuclear Solutions
Department: Document Controls
Market: Nuclear
Employment Type: Full Time

Position Overview

On our team, you’ll have the opportunity to see, design and construct more than you ever imagined. Working hard will not only bring you satisfaction from a job well done, but it will help propel your career forward faster than you might expect. Kiewit’s culture encourages training, developing your skills, and tailoring your experience and knowledge to allow you to take on projects that impact millions across North America. With top-notch health benefits, a wealth-building plan, and unbeatable growth opportunities, joining Kiewit can bring a lifetime of personal success and satisfaction.

District Overview

Kiewit Nuclear Canada. is a full-service engineering, project management, and construction provider operating. Our experience and expertise span all aspects of the nuclear-related market from carbon-free, small modular reactors to Dept of Energy science, environmental and nuclear security mission capabilities. With these broad capabilities, we operate in the power utility, renewable energy, industrial, and infrastructure markets. As part of Kiewit, we are integrated with 135 years of construction and engineering excellence that provides wholistic solutions, differentiating our team from the rest of the industry.

Location

Oakville ON.

Responsibilities

• Maintain a document control system that meets the needs of the project.
• Ensure all project-related documentation is accurate, complete, and up-to-date.
• Manage the distribution and retrieval of documents, including hard copies and electronic copies.
• Develop and maintain document control procedures and processes.
• Ensure all documents are properly labeled and tracked.
• Ensure compliance with all relevant regulations and standards.
• Train project team members on document control procedures and processes.
• Collaborate with other departments to ensure proper document control coordination.
• Manage and maintain a centralized document repository.
• Maintain a log of all project-related documentation, including submittals, RFIs, and change orders.
• Ensure timely and accurate distribution of documents to all necessary parties.
• Communicate with contractors and subcontractors to ensure compliance with document control procedures and processes.
• Perform other duties as assigned.

Qualifications

• Minimum of 5 years of experience in document control, specifically in the construction or engineering industry. Nuclear market is a plus.
• Strong organizational skills and attention to detail
• Excellent communication skills, both written and verbal
• Ability to work in a fast-paced environment and manage multiple priorities.
• Proficiency in document management software and Microsoft Office Suite
• Knowledge of construction terminology and processes
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality and handle sensitive information.

Other Requirements

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary
• Openings are to fill both existing vacancies and newly created positions

Base Compensation: $50,000/yr - $70,000/yr

(Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location)

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate.