Document Controller

TEEMA Solutions Group; Fort McMurray; On-site; CAD 55,000 - 74,000; Full time

Job summary

TEEMA Solutions Group is seeking an organized Document Controller for a 12-month contract in Fort McMurray, AB. You’ll manage controlled documents for engineering, safety, and operations to ensure access to current, approved versions.

The role requires 3+ years in document control, strong organizational skills, and proficiency with Excel, Word, and SharePoint. You will collaborate with engineers and maintenance teams to maintain records with precision.

Qualifications

• 3+ years of experience in Document Control or a similar records/document management role.
• Strong administrative, organizational, and time-management skills.
• Excellent attention to detail and accuracy, particularly with large volumes of technical records.
• Proficiency with Microsoft Office, particularly Excel and Word.
• Experience using document management or data systems such as SharePoint.
• Ability to quickly locate, track, and manage technical and engineering documentation.
• Strong communication skills and the ability to work effectively with engineers, contractors, maintenance teams, and operations personnel.
• Ability to work independently while also collaborating effectively with multiple teams.

Responsibilities

• Upload, scan, organize, and track technical documents, engineering drawings, blueprints, and vendor packages.
• Enter and maintain document information within electronic document management systems and databases.
• Process project transmittals and distribute approved documentation to the appropriate maintenance and operations teams.
• Ensure plant teams have access only to the latest approved versions of procedures, manuals, drawings, and regulatory documentation.
• Review documents for accurate formatting, identification numbers, revisions, and required approvals or sign-offs.
• Archive superseded equipment manuals and documentation to prevent outdated information from being used.
• Perform quality checks on incoming and outgoing documentation.
• Maintain accurate records of technical safety manuals, operational logs, engineering documentation, and other controlled records.
• Work closely with engineers, contractors, maintenance teams, and plant personnel to locate and provide required documentation.
• Help ensure document control processes are followed consistently across the team.

Skills

Organizational skills

Attention to detail

Communication

Time management

Team collaboration

Independent work

Tools

Microsoft Excel

Microsoft Word

SharePoint

Job description

Our client is seeking an organized and detail-oriented Document Controller to join their team on a 12-month contract in Fort McMurray, AB.

In this role, you’ll play an important part in ensuring engineering, maintenance, operations, and safety teams have quick access to accurate, current, and properly controlled documentation. You’ll manage technical records, engineering drawings, safety manuals, operational logs, vendor packages, and project transmittals while working closely with engineering and plant teams.

This is an excellent opportunity for an experienced Document Controller who thrives in a structured environment, has a strong eye for detail, and understands the importance of document accuracy in an industrial setting.

What You’ll Be Doing

Upload, scan, organize, and track technical documents, engineering drawings, blueprints, and vendor packages.

Enter and maintain document information within electronic document management systems and databases.

Process project transmittals and distribute approved documentation to the appropriate maintenance and operations teams.

Ensure plant teams have access only to the latest approved versions of procedures, manuals, drawings, and regulatory documentation.

Review documents for accurate formatting, identification numbers, revisions, and required approvals or sign-offs.

Archive superseded equipment manuals and documentation to prevent outdated information from being used.

Perform quality checks on incoming and outgoing documentation.

Maintain accurate records of technical safety manuals, operational logs, engineering documentation, and other controlled records.

Work closely with engineers, contractors, maintenance teams, and plant personnel to locate and provide required documentation.

Help ensure document control processes are followed consistently across the team.

What You Must Have

3+ years of experience in Document Control or a similar records/document management role.

Strong administrative, organizational, and time-management skills.

Excellent attention to detail and accuracy, particularly when managing large volumes of technical records.

Proficiency with Microsoft Office, particularly Excel and Word.

Experience using document management or data systems such as SharePoint.

Ability to quickly locate, track, and manage technical and engineering documentation.

Strong communication skills and the ability to work effectively with engineers, contractors, maintenance teams, and operations personnel.

Ability to work independently while also collaborating effectively with multiple teams.

Why Join the Team

Join an established team in a 12-month contract opportunity.

Gain valuable experience within an industrial and engineering environment.

Work alongside engineering, maintenance, operations, and plant teams.

Play a key role in ensuring critical technical and safety documentation is accurate, accessible, and up to date.

Build on your Document Control experience while working with a wide range of engineering and operational records.

Who Will Excel in This Role

The ideal candidate is highly organized, detail-oriented, and takes pride in maintaining accurate and reliable records. You’re comfortable working with large volumes of information and understand the importance of document revisions, approvals, and traceability.

You’re also a strong communicator who can work confidently with engineers, contractors, maintenance personnel, and operations teams. If you’re proactive, dependable, and enjoy creating structure and efficiency in a fast-paced industrial environment, you’ll thrive in this role.