Document Controller

Wajax Corporation; Edmonton; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Health & dental benefits

Pension plan

Health Spending Account

e-learning & training

Exclusive discounts

Philanthropy program

Wellness program

Job summary

Wajax Corporation is seeking a full-time Document Controller based in our Calgary or Edmonton office. You will manage records for sales and projects, handling engineering documents, client documents, vendor data, and archiving project records.

This role requires meticulous attention to detail and clear communication in a fast-paced environment. The position emphasizes control of document flow, adherence to procedures, and timely delivery of deliverables.

Qualifications

• Minimum 2 years of document control experience.
• Experience with records management in a fast-paced environment.
• Strong attention to detail and communication skills.

Responsibilities

• Receipt, registration, distribution, tracking and maintenance of records.
• Process and control engineering documents, drawings and deliverables.
• Expedite review and approval of engineering deliverables and vendor documentation.
• Plan and record document flow to all parties.
• Maintain adherence to document control procedures.
• Monitor drawings and documentation deadlines.
• Track changes to project scope.
• Provide routine quality checks on outgoing documentation.
• Archive project records in a timely manner.
• Support Tundra's culture and core values.

Skills

Document control

Attention to detail

Time management

Communication

Tools

Microsoft Office

Job description

The Opportunity

We are looking for a full-time Document Controller based out of our Tundra Calgary or Edmonton Office. This position will be responsible for Records Management in relation to sales / projects. Primary areas of records management include but are not limited to; Engineering Documents, issuance of client documents, vendor data coordination, documentation of all changes, turnover and archiving of project records. The successful candidate is very detail oriented by nature and has an open, honest approach to communication in a fast paced and time sensitive environment. They will lead by example and put customer service first and drive the Tundra WOW experience every day.

The Role

• Receipt, registration, distribution, tracking, reporting and maintenance of records.
• Process and control engineering documents, drawings and deliverables in accordance with established guidelines and client specific procedures.
• Expedite the review and approval of engineering deliverables and vendor documentation.
• Plan supervise and record document flow to and from all appropriate parties.
• Maintain an awareness of document handling techniques and be responsible for adherence to the document control procedures.
• Monitoring all drawings and documentation requirements as outlined by pre-set schedules to ensure deadlines are met.
• Tracking all changes to the original scope of the sale/project.
• Provide routine quality checks on all outgoing documentation in accordance with established project and client guidelines.
• Effective and timely archiving of project records.
• Support Tundra's culture and core values.

The Candidate

• 2 years of experience in experience in electronic and manual document control management
• Intermediate skills with Microsoft Office
• Ability to manage multiple priorities with tight deadlines
• Detail oriented, highly organized and motivated to succeed
• Experience and understanding of the principles, best practices and workflow of project records management.
• Technical experience and understanding of the life cycle of a project.
• Thorough knowledge of project documentation and engineering terminology.
• Ability to create procedures governing document control in a project environment creating procedures and systems that positively affect the success of the project.
• Strong written, verbal and interpersonal skills.
• Legally eligible to work in Canada

The Company

Our BIG goal is to be the most trusted supplier of industrial process equipment in Western Canada – and we believe that we have the best people, manufacturing partners, products, and capabilities to get us there! We aim to live each day by our Tundra/Wajax Core Values of 'Learning Matters', 'Safety, No Shortcuts', 'Teamwork, and 'Give Back'. Tundra offers a total compensation package that includes competitive pay, comprehensive benefits, learning and development, as well as some unique additional perks.

Highlights Include

• Competitive health and dental benefits with 100% employer paid premiums (no waiting period for eligibility).
• Defined Contribution Pension Plan with 3.5% of total compensation matched by employer (no waiting period for eligibility).
• Health Spending Account.
• Wajax led e-learning, and product training through industry leading manufacturers.
• Exclusive discounts through Wajax with a variety of manufacturers and service providers such as Ford, GM, Chrysler, Dell, TELUS, group mortgage rates, home & auto insurance program, pet insurance, footwear & workwear, fitness membership, perkopolis, and more.
• Philanthropic focus in the communities with charities such as Kids Cancer Care Foundation, The Ride to Conquer Cancer, and Canadian Blood Services.
• Award-Winning Health and Wellness Program.

\ Together we get more done.