Document Control Specialist

Linxus Group; Edmonton; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading process equipment manufacturer in Edmonton seeks a skilled Document Control Specialist to manage project documentation. The role includes maintaining folder structures, updating registers, and supporting document control procedures. We value collaborative and innovative individuals ready to contribute to exciting projects and advance their careers in a dynamic work environment.

Benefits

Competitive Compensation

Comprehensive Health Coverage

Professional Development Opportunities

Collaborative Environment

Employee Wellness Programs

Qualifications

• Five years experience in Document Management.
• Proficiency in Aconex, Bluebeam, MS Office (Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.

Responsibilities

• Maintain Document Control folder structures and update the Document Register.
• Release fabrication drawings and manage client transmittals.
• Organize and maintain engineering documentation for projects.

Skills

Document Management

Time Management

Communication

Interpersonal Skills

Education

Post-secondary education or diploma in a related field

Tools

Aconex

Bluebeam

MS Office Suite

Job description

About the job Document Control Specialist

Job Title: Document Control Specialist

Location: Edmonton, AB

Company Overview:

Join a pioneering process equipment manufacturer in scenic Edmonton, AB, dedicated to revolutionizing the industry through innovative solutions. As they embark on this exciting journey, they are actively seeking a skilled Document Control Specialist to join their team.

What's in It for You?

• Competitive Compensation: Your hard work is valued and rewarded with an exceptional salary package, bonuses, a registered pension plan (RPP), and profit-sharing.
• Comprehensive Health Coverage: Prioritize your well-being with comprehensive health coverage that extends to your family.
• Professional Development: Invest in your growth through diverse training programs, workshops, and opportunities to enhance your skills and advance your career.
• Collaborative Environment: Join a team that celebrates collaboration, creativity, and diverse perspectives. Your contributions will be acknowledged and celebrated.
• Exciting Projects: Contribute to cutting-edge projects and work with industry-leading technologies, making a real impact through innovative solutions.
• Employee Wellness: Your well-being is a top priority, benefitting from wellness programs, fitness incentives, and resources promoting a healthy lifestyle.
• Company Culture: Experience a dynamic and inclusive company culture where diversity is celebrated, and your voice is heard. Foster an environment encouraging collaboration, creativity, and growth.
• Opportunities for Advancement: Grow with the company through career advancement opportunities, internal promotions, and ongoing professional development.

Document Control SpecialistJob Description:

As a Document Control Specialist, you will be responsible for the timely, accurate, and efficient preparation and management of documents. Your responsibilities will include, but are not limited to:

• Maintaining Document Control folder structures.
• Supporting implementation of project-specific document control procedures.
• Updating and maintaining the Document Register in DC software for projects.
• Assigning Document Numbers.
• Releasing fabrication drawings and documents as per project distribution lists.
• Preparing Shop Fabrication Binders.
• Verifying Document Action Requests filled in correctly by the Projects Team.
• Troubleshooting documentation problems and bringing issues to the attention of relevant personnel for clarification, correction, and resolution.
• Client Transmittals through DC software or the client-required method of Transmittals.
• Organizing, scanning, renaming, filing, and maintaining engineering documentation for projects.
• Submission of CRN for designated projects.
• Uploading and maintaining BOM files on the ERP system.
• Creating and updating item numbers and general housekeeping on the ERP system.
• Archiving completed projects.
• Assisting with IOM Manuals.
• Miscellaneous tasks as assigned by the Document Control Manager.

Qualifications:

• Five years experience in Document Management.
• Post-secondary education and/or a related diploma is considered an asset.
• Post-secondary training in document management, office administration, or related technical discipline.
• Good understanding of engineering and construction documentation.
• Proficient knowledge of industry best practices.
• Good understanding of financial metrics.
• Proven ability to produce high-quality work while facing competing priorities and strict deadlines.
• Ability to prioritize activities, adapt to change, and stay focused in a dynamic environment.
• Proficient in Aconex, Bluebeam, MS Office suite (Word, Excel, PowerPoint), Outlook, and Teams.
• Excellent verbal and written communication skills.
• Strong time management and organizational skills.
• Exceptional interpersonal skills and ability to interact positively with all levels of staff.
• Demonstrate sensitivity and discretion when working with confidential information.

Apply now to be part of a dynamic team driving innovation in the industry! Your expertise will play a crucial role in shaping the future of our company. Confidential applications are welcome.