Document Control & Project Coordinator (12-month Contract)

DP World; Burnaby; On-site; CAD 70,000 - 90,000; Full time

Job summary

DP World in Canada seeks a Document Control & Project Coordinator to support a major port infrastructure project. The role combines document control with project coordination across multidisciplinary teams, using Aconex and SharePoint to manage design reviews, track progress, and maintain reliable project records.

This 12-month contract offers the opportunity to contribute to a national infrastructure development, with potential extension.

Qualifications

• Bachelor's degree or diploma in civil/construction/project management or related field.
• 3–8 years of experience on large-scale infrastructure projects (design-build, EPCM preferred).
• Strong experience administering document control in Aconex.
• Experience coordinating engineering designs.
• Knowledge of project management principles.
• Advanced Aconex and SharePoint skills preferred.
• Excellent verbal and written communication.
• Ability to coordinate across multidisciplinary teams.
• Strong organizational and time-management abilities.
• Attention to detail and accuracy.
• Interpersonal and stakeholder-management skills.

Responsibilities

• Administer Aconex, set up and manage document workflows.
• Maintain the project’s internal SharePoint site.
• Distribute documents to team members and track progress.
• Transcribe and tabulate comments from reviewers.
• Monitor overdue tasks and follow up.
• Coordinate engineering design reviews.
• Capture and track design comments to resolution.
• Draft and distribute meeting minutes.
• Review invoices and progress claims; support approvals.
• Create project dashboards and presentation materials.

Skills

Verbal and written communication

Multidisciplinary collaboration

Organization and time management

Attention to detail

Problem-solving and critical thinking

Stakeholder management

English fluency

Canadian work experience

Education

Bachelor's degree or diploma in Civil Engineering/Construction Management/Project Management or related

Tools

Aconex

SharePoint

Job description

Role Purpose

The Document Control & Project Coordinator plays a key role in supporting the successful delivery of a major infrastructure project by ensuring project information is accurate, organized and accessible. This position combines hands-on document control with project coordination, working across multidisciplinary teams to manage design reviews, track progress and actions, and maintain clear, reliable project records using Aconex and SharePoint.

Job Description

This 12-month contract, with potential for extension, offers the opportunity to contribute to a major Canadian port infrastructure development that will strengthen Canada’s trade and supply chain capacity.

Key Responsibilities

Document control:

• Administer Aconex, including setting up and managing document workflows.
• Maintain the project’s internal SharePoint site.
• Distribute documents and information to the appropriate team members.
• Transcribe, tabulate, and combine comments from project reviewers.
• Monitor and follow up on overdue tasks/actions.

Project Coordination

• Coordinate engineering design reviews across multidisciplinary teams.
• Ensure design comments are captured, tracked, and resolved.
• Track project progress and maintain accurate, complete and up to date project records.
• Draft and distribute meeting minutes.
• Review invoices and progress claims and support the approval process.
• Create project dashboards and draft presentation materials.

Knowledge & Qualifications

• Bachelor's degree or diploma in Civil Engineering, Construction Management, Project Management, or a related discipline.
• 3-8 years of experience supporting large-scale infrastructure projects (design build, EPCM preferred).
• Solid experience administering document control processes in Aconex.
• Experience coordinating engineering designs.
• Knowledge of project management principles.
• Advanced Aconex and Share Point skills are strongly preferred.
• Excellent verbal and written communication skills.
• Collaborative team player with the ability to coordinate effectively across multidisciplinary teams.
• Strong organizational and time management abilities.
• Exceptional attention to detail and accuracy.
• Strong interpersonal and stakeholder management skills.
• Proactive problem-solving and critical thinking skills.
• Fluent in English. French language proficiency is considered an asset.
• Previous Canadian work experience or experience working directly with Canadian industries.