Document Control Manager

Aecon Group Inc.; Vancouver; On-site; CAD 90,000 - 110,000; Full time

Job summary

Aecon Group Inc. is seeking a Document Control Manager in Vancouver to join their project team. The role involves defining processes and managing document control through the project lifecycle, ensuring adherence to best practices while supporting operations effectively.

The ideal candidate will have over 10 years of experience in document control within construction projects, including leadership capabilities. This position offers a competitive salary ranging from $90,000 to $110,000 per annum.

Qualifications

• 10+ years of Document Control experience, preferably in a construction environment.
• Proven ability in managing document control functions, including document management systems.
• Experience in a manager-level document control role on major infrastructure projects.

Responsibilities

• Define and implement processes for document control management.
• Create and ensure adherence to document control guidelines.
• Monitor staff performance and provide necessary training.

Skills

Document Control Management

Construction Project Experience

Leadership

Electronic Document Management Systems (EDMS)

Microsoft Office Suite

Education

Post-secondary education in Civil Engineering or Business Administration

Tools

InEight

Document Management Software

Job description

What Is The Opportunity?

Reporting to the Project Manager, the Document Control Manager will be a key member of the project team. The successful candidate will be responsible for defining and implementing processes, policies and procedures in order to establish document management best practices. They will also support operations through the effective management of all project correspondence through the life cycle of the project, in compliance with client requirements.

What You’ll Do Here

• Create document control guidelines and responsibilities and ensure these are executed and followed appropriately.
• Implement a document management team and system in line with the needs of the organization, including project initiation for various projects within the organization.
• Define and implement the tools, systems, policies and procedures necessary to effectively manage document control requirements.
• Act as the main point of contact for document control with internal and external stakeholders.
• Establish document management best practices and opportunities for continuous improvement.
• Develop and implement work processes and procedures such as Operations and Maintenance Document Review Control, Design/Engineering Document Review Control, Correspondence Control, Contract or Vendors Data Management, Standards Management, Project Standards and Document Numbering.
• Design and implement detailed work instructions to support the approved procedure.
• Ensure all document management equipment (hardware, software, etc.) is effectively maintained.
• Monitor staff performance and quality of work through providing coaching/mentoring and training.
• If required, set up hard copy filing system with wet signature hard copy filing.
• Champion the development of improved document workflows to reduce timelines.

What You Bring To The Team

• 10+ years of Document Control experience, or an equivalent combination of education and related experience.
• Minimum of 10 years of document control experience in a construction project/site environment with a minimum of 5 years in a manager‑level document control role on a major, complex infrastructure project.
• Post‑secondary school education in Civil Engineering or Business Administration; or an acceptable combination of education and previous experience is considered an asset.
• Proven experience and ability in all aspects of the document control function (design, implementation & management), including document management/control systems, processes, procedures, software tools.
• Capacity to determine program objectives / requirements to develop standards / procedures for diverse engineering and construction document management activities.
• Experience working in a fast‑paced and startup project environment with demonstrated capability of working under tight timelines.
• Knowledge of civil engineering, operations and construction terminology is an asset.
• Leader in using computerized Document Management applications / Electronic Document Management Systems (EDMS).
• Experience implementing and using Innate is an asset.
• Highly proficient with Microsoft Office Suite and knowledge of InEight is an asset.

Wage - $90,000 - $110,000 per annum

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.