Document Control

AtkinsRéalis; Courtice; On-site; CAD 55,000 - 75,000; Full time

Job summary

AtkinsRéalis is seeking a Document Control professional in Courtice, ON. The role entails administering document management functions and ensuring quality and timely processing of documentation. The ideal candidate will possess a college degree in Business Administration, strong organizational skills, and proficiency in relevant software tools.

Benefits

Competitive pay

Flexible benefits

Employee share plan

Defined contribution pension plan

Focus on health and safety

Qualifications

• Knowledge and proficiency in Microsoft Office programs, Adobe Acrobat.
• Experience with Document Management applications / Electronic Document Management Systems (EDMS).
• Good understanding of engineering and procurement documentation.

Responsibilities

• Administer and enforce Document Control functions.
• Ensure quality of all drawings and documents prior to issue.
• Coordinate document management activities with internal departments and clients.

Skills

Microsoft Office

File Transfer Protocol

Document Management

Problem Solving

Organizational Skills

Attention to Detail

Education

College graduate in Business Administration

Job description

AtkinsRéalis is one of Canada's largest private sector nuclear engineering groups. We have been providing a wide range of services to the nuclear industry in Canada and around the world for more than 60 years. We are proud to be the steward of Canadian CANDU nuclear technology.

This role will be based in Courtice, ON.

Your role within the team :

• Administer and enforce all aspects of Document Control functions through established work processes and procedures for paper and electronic document management to meet all objectives in a timely, accurate, and efficient manner.
• Coordinate document management activities with internal departments and clients.
• Ensure quality of all drawings and documents prior to issue (Administrative check), as per established document control procedures.
• Maintain and enforce project procedures associated with relevant Document Control / Record Management processes.
• Produce and maintain documentation; receive, process, and control deliverable and non-deliverable documentation using Candu system (myTRAK) :
• Process, print, and distribute documentation received from Candu, client, site, and suppliers.
• Monitor and update document baseline.
• Process and record requests for filing documentation received from Candu or third parties, including all supporting information, administrative and technical records.
• Interface with internal and external service providers (e.g., courier, IT) to meet project schedules.
• Coordinate all aspects of formal documentation shipments to customers and suppliers, including tracing of shipments with SP Courier Services if required by contract.
• Ensure the established documentation work processes are correct, implemented, followed, and maintained, including quality assurance checks to demonstrate conformance, thereby ensuring that accurate records are kept and maintained for proper audit trails.
• Ensure the timely and accurate processing and recording of deliverables per project contractual obligations, to meet schedules and avoid monetary penalties / delayed placement of orders / inaccurate information.
• Generate statistics and ad hoc reports; conduct system queries on the status of documents.
• Assist and guide Engineering, Project Control, and Document Control staff regarding documentation processes and queries.
• Flexibility in work hours to accommodate project demands with occasional pre-approved overtime.

Because we offer :

• The opportunity to work on various major projects for internal and external clients.
• An exciting environment where work-life balance is important.
• A wide array of learning and development opportunities.
• Competitive pay, flexible benefits, an employee share plan, and a defined contribution pension plan.
• A work environment focused on health and safety.

The ideal candidate :

• College graduate in Business Administration or experience in a related field or transferable skills.
• Demonstrated capability of working under tight timelines.
• Knowledge and proficiency in Microsoft Office programs, Adobe Acrobat, and File Transfer Protocol.
• Knowledge of the Records Management System.
• Proficient in using computerized Document Management applications / Electronic Document Management Systems (EDMS).
• Uses initiative to identify, investigate, and solve problems.
• Good understanding of engineering and procurement documentation.
• Good understanding of company and project requirements, and able to offer practical suggestions for Document Control involvement.
• Good organizational skills with accurate attention to detail, with the ability to establish priorities and work under pressure to meet schedules.
• Good understanding of the document security requirements through the document processing stages including restrictions and export permits.

Are you up for this challenge? Apply today and join our team to help engineer a Better Future for our Planet and its People.