Documentation Coordinator

CAE; Montreal (administrative region); On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Group Insurance

Flexible Vacation

Telemedecine Services

Employee Assistance Program

Employee Stock Purchase Plan

Group RRSP

Defined Benefit Pension Plan

Sabbatical Leave

Enhanced Parental Leave

Job summary

CAE seeks a documentation and project coordination professional to manage delivery of contracted data and related documents. You will interface with cross-functional teams, extract data from multiple sources, and ensure timely, accurate delivery while maintaining regulatory and security standards.

This role involves organizing documentation, preparing reports, and supporting internal customers with status updates in a fast-paced environment.

Qualifications

• Excellent written and verbal communication skills.
• Bilingual in English and French.
• Ability to interface with internal and external customers.
• Some problem-solving ability is an asset.

Responsibilities

• Manage assigned projects.
• Attend Kick-off and Power-off meetings.
• Interface with Project Management, Software/Hardware Eng., ILS, and test site to ensure documents are released.
• Extract company data from multiple sources/tools (SFTP, ELS, SharePoint, PLM, E-docs, Jira, Salesforce, etc.).
• Organize, catalogue and deliver contractual data with adherence to security/export controls.
• Prepare delivery and documentation index reports using in-house tools and MS Office.
• Respond to internal customer requests on documentation delivery status.
• Ensure on-time delivery and quality KPIs are met.
• Ensure documentation meets customer Tech Specs or DRL requirements.
• Other duties may be assigned.

Skills

Excellent communication

Bilingual (English/French)

Education

CEGEP level degree or equivalent

Tools

Adobe Acrobat

MS Outlook

MS Office

Job description

Behind every success is a team of dedicated experts driving us forward. Our corporate functions don’t just support — they lead, shaping the company’s path and preparing clients and employees for the moments that matter. Be part of a team where your work makes a difference, with opportunities to grow, collaborate, and thrive.

TeleBehind every success is a team of dedicated experts driving us forward. From HR professionals who shape our culture, to IT innovators driving technological advancements, Finance leaders ensuring our growth, Communicators shining a light on our story, and Legal experts safeguarding our future —every role is essential. Our enterprise functions don’t just support; they lead, playing a critical role in shaping the company’s path forward and ensuring both clients and employees are ready for the moments that matter. Be part of a team where your work makes a difference. You’ll work on impactful projects and turn ideas into reality while enjoying growth opportunities, teamwork, and a balanced work-life.

SUMMARY

Incumbents are responsible for coordinating activities of specialized nature usually coming from different sources (internal or external) conducting to final product delivery. Responsibilities require sound working knowledge of procedures in the department necessary to accomplish work activities

ESSENTIAL DUTIES AND RESPONSIBILITIES_._

• Manage assigned projects
• Attend Kick-off and Power-off meetings
• Interface with multiple players - Project Management, Software and Hardware engineering, ILS, and test site to ensure all documents are released prior to preparation of delivery
• Extract company data from various sources or tools such as, but not limited to, SFTP, ELS, SharePoint, PLM, E-docs, Project Tracker, Shipping Workbench, Jira, Salesforce, etc…
• Organize, catalogue and deliver contractual data - requiring considerable knowledge of departmental policies and procedures, ensuring that document is handled properly in accordance to security and export control regulations
• Prepare delivery and documentation index reports using in-house tools and Microsoft Office applications
• Respond to internal customer requests, concerning documentation delivery status inquiries
• Ensure on-time delivery and quality KPI’s are met
• Ensure documentation is delivered as per customer Tech Spec or Sub-contract or Contract data requirements list (DRL)
• Other duties may be assigned

ADDITIONAL REQUIREMENTS

• Undertakes decisions and recommendations within established guidelines and procedures
• Exercises some judgment in completing recurring assignments independently
• Ability to work and adhere to policies, directives, and work instructions
• Activities are guided by standards, plans, directives, or policies
• Ability to interface with internal and external customers
• Innovation/creativity, managing/working with others, project/process management, accountability

Minimum Qualifications:

• Must be eligible for NATO Security Clearance
• Must be eligible for Controlled Goods/ITAR clearance
• CEGEP level degree or equivalent
• 3-5 years experience working with electronic documents and document management.
• In-depth knowledge of computer applications (i.e. Adobe Acrobat, MS Outlook, MS Office, etc)
• Excellent written and verbal communication skills
• Bilingual (English and French)

Prefered Qualifications:

• Some problem-solving ability is an asset
• Customer Focus
• Scope to deal with some complex problems unsupervised (into the department)
• Peer Relationships
• Learn & adapt to change
• Time Management
• Ownership of Duties

Benefits

• Group Insurance
• Flexible Vacation
• Telemedecine Services
• Employee Assistance Program
• Employee Stock Purchase Plan
• Group RRSP
• Defined Benefit Pension Plan
• Sabbatical Leave
• Enhanced Parental Leave

About CAE

At CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we’ve driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably. Join a purpose-driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success.

Position Type

Regular

Equal Opportunity & Accommodations

CAE is committed to providing equal opportunities to all applicants, regardless of race, nationality, color, religion, sex, gender identity or expression, sexual orientation, disability, neurodiversity, veteran status, age, or other characteristics protected by law. We encourage applicants who may not meet every qualification to apply. Reasonable accommodations are available—contact your recruiter or email [e-mail] if needed.

Data Privacy

Privacy Statement | CAE

As part of our process, we may use AI‑supported tools to help review applications, with human decision‑making at every step. CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.