Disability Management Administrative Coordinator

Halton Healthcare; Oakville; Hybrid; CAD 31,000 - 39,000; Full time

Job summary

Halton Healthcare, Oakville, is seeking a Disability Management Administrative Coordinator for a temporary full-time role in the OT Health Safety & Wellness department. The position supports health and safety programs, disability claim administration, and reporting duties with a 18‑month contract.

The role requires university health-related education, strong data management skills, and experience with WSIB processes. Proficiency in MS Office and health & safety software is preferred.

Qualifications

• University graduate in a health related field
• 2 years work experience in Occupational Health, Safety and Wellness an asset
• Health and Safety Certificate/diploma preferred
• Previous work experience in managing Short-Term Disability claims is preferred
• Previous work experience in WSIB, OHSA, Public Hospitals Act, Human Right's Legislation and collective agreements preferred
• Strong assessment, interpersonal and conflict resolution skills
• Excellent computer skills and able to create and generate reports required
• Demonstrates a commitment to customer service when dealing with colleagues, and members of the internal community
• Commitment to continuous learning in related health and safety fields
• Strong decision making and problem solving skills required
• Computer proficiency in Microsoft Office applications including Word, Excel, Outlook, PowerPoint Experience with Occupational Health and Safety software (Parklane, RL6, etc) preferred
• Positive employment and attendance record

Responsibilities

• Regularly updates files, Excel databases, Parklane systems and affiliate sites including Meditech, RL Solutions and other sites as needed
• Assist with Form 7 submissions to WSIB
• Monitor and communicating disability claim status and benefits information to staff and Managers
• Participate in problem solving, including addressing and resolving complaints with pay coding and entitlement
• Assist with the maintenance of case files (follow-ups / reminders, etc.)
• Prepare communications (letters, etc.) to managers, employees and unions regarding disability claims status
• Responsible for adjudicating a small portfolio of non-occupational short-term disability claims. Assist with follow-up, reporting and documentation relating to disability management, injury, illness, and/or exposures, when required
• Data entry for programs with the Health, Safety and Wellness team
• Assist in high priority administrative tasks relevant to the safety, disability management, occupational health and wellness portfolios
• Assist with meeting minutes, where needed
• Other related duties and assistance to the department as required

Skills

Interpersonal skills

Conflict resolution

MS Office

Data entry

Education

University graduate in health-related field

Tools

Parklane

RL6

Job description

Disability Management Administrative Coordinator

• Full-time
• FTE: 1.0 FTE
• Union Status: NON UNION
• Shift Schedule (Hours are subject to change based on operational needs): Mon-Fri – 7.5 hour day shifts
• Employment Status: Temporary Full-time
• Department: OT Health Safety & Wellness
• Length of temporary contract: Approx. 18 months

Halton Healthcare’s vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always!

At Halton Healthcare you will thrive in a health care culture and environment that embraces inclusion, high performance and flexibility with ‘exemplary patient care, always’ at the heart of everything we do.

We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve. It’s an exciting time to join Halton Healthcare with the completion of our major redevelopment projects. Oakville Trafalgar Memorial Hospital opened its doors in December 2015 and Milton District Hospital completed a significant addition to its clinical space in October 2017.

Halton Healthcaretakes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we arecommitted to being an innovative centre of excellence in community hospital care in the Halton and Peel Regions.

Reporting to the Manager, Disability Management, the Disability Management Administrative Coordinator will be responsible for providing support in the, administration and implementation of the health and safety programs in consultation with the Health, Safety and Wellness team. This role is responsible for:

• Regularly updates files, Excel databases, Parklane systems and affiliate sites including Meditech, RL Solutions and other sites as needed
• Assist with Form 7 submissions to WSIB
• Monitor and communicating disability claim status and benefits information to staff and Managers
• Participate in problem solving, including addressing and resolving complaints with pay coding and entitlement
• Assist with the maintenance of case files (follow-ups / reminders, etc.)
• Prepare communications (letters, etc.) to managers, employees and unions regarding disability claims status
• Responsible for adjudicating a small portfolio of non-occupational short-term disability claims. Assist with follow-up, reporting and documentation relating to disability management, injury, illness, and/or exposures, when required
• Data entry for programs with the Health, Safety and Wellness team
• Assist in high priority administrative tasks relevant to the safety, disability management, occupational health and wellness portfolios
• Assist with meeting minutes, where needed
• Other related duties and assistance to the department as required

We endeavour to hire individuals who are competent in their chosen profession and who exemplify our mission, vision and values of compassion, accountability, respect.

• University graduate in a health related field
• 2 years work experience in Occupational Health, Safety and Wellness an asset
• Health and Safety Certificate/diploma preferred
• Previous work experience in managing Short-Term Disability claims is preferred
• Previous work experience in WSIB, OHSA, Public Hospitals Act, Human Right's Legislation and collective agreements preferred
• Strong assessment, interpersonal and conflict resolution skills
• Excellent computer skills and able to create and generate reports required
• Demonstrates a commitment to customer service when dealing with colleagues, and members of the internal community
• Commitment to continuous learning in related health and safety fields
• Strong decision making and problem solving skills required
• Computer proficiency in Microsoft Office applications including Word, Excel, Outlook, PowerPoint Experience with Occupational Health and Safety software (Parklane, RL6, etc) preferred
• Positive employment and attendance record

Hours:Monday to Friday, days, subject to change based on operational requirements

Salary:Min: $31.147 to Max: $38.907

Halton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policies and culture.

Halton Healthcare is committed to providingaccommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

The Ontario Public Hospitals Actmandates that hospitals establish health surveillance programs for all individuals working within the hospital.This regulation requires proof of immunity for certain diseases and as a result, Halton Healthcare requires all new hires to receive pre-employment medical clearance by our Health, Safety & Wellness team, prior to their start date, as a condition of employment. This includes demonstrating compliance with Halton Healthcare’s Immunization Policies.

All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

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