Director's Assistant

wcbalberta; Edmonton; Hybrid; CAD 60,000 - 66,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits package

Hybrid work opportunities

Job summary

WCB Alberta in Edmonton, Alberta, is seeking a Director's Assistant to provide administrative support to the Director and divisional leadership. This permanent full-time position offers a hybrid work arrangement and a chance to contribute to a safer, healthier Alberta by ensuring smooth operations and accurate records.

You will manage calendars, organize meetings, travel, prepare reports, and assist with budgets and annual reports within Corporate Services.

Qualifications

• Post-secondary education in business, office administration, or related field.
• 5+ years of progressively responsible administrative experience.

Responsibilities

• Provide administrative support to the Director, with additional support to divisional leadership as required.
• Manage the Director's calendar, coordinate and organize regular and ad hoc meetings – including agendas, meeting materials/minutes, travel arrangements, and follow-up on action items.
• Oversee the staff parking program and maintain the associated database.
• Prepare, proofread, and format correspondence, reports, meeting minutes, and confidential documents.
• Coordinate travel, professional development, subscriptions, department activities and events, and related expense payments and reconciliations.
• Action general inquiries to the appropriate area(s) acting as an information resource for internal and external clients.
• Support the Corporate Services Business Process Specialist with monthly, quarterly and annual budgets and financial reporting, sustainability initiatives, and the Employer of Choice report.
• Look for opportunities to improve administrative processes, procedures, and recommend changes where appropriate.
• Take on other administrative duties as needed.

Skills

Organizational skills

Communication skills

Customer service

Time management

Teamwork

Education

Post-secondary education in business/office administration

Tools

Microsoft Word

Excel

PowerPoint

Lotus Notes

Job description

As an equal opportunity employer, we are looking to build a diverse workforce that reflects the diversity of our clients and the customers we serve. Learn more about working for WCB at Careers - WCB Alberta

Job Title: Director's Assistant

Job Type: Permanent / Full time

Job Location: Edmonton, Alberta

Director's Assistant

Corporate Services

Edmonton, Alberta

Permanent, Full-Time Position

People are at the heart of everything we do. If you value service, care, excellence, trust and fairness, you'll fit right in. You'll play an important role in making a difference that creates a safer, healthier and stronger Alberta by putting people first. We work together every day to help minimize the impact of workplace injuries and illnesses on Alberta workers and employers.

As the independent operator and administrator of the province's Workers' Compensation Act , WCB-Alberta provides protection for over two million workers and nearly 200,000 Alberta employers. Our employees are inspired to make a positive impact on the lives of injured workers and businesses throughout the province.

How you'll make a difference

Are you an organized, proactive administrative professional who enjoys working with people, keeping things on track, and finding ways to make things run more smoothly? Do you thrive in a busy environment where priorities can change and no two days are quite the same?

Your responsibilities:

• Provide administrative support to the Director, with additional support to divisional leadership as required.
• Manage the Director's calendar, coordinate and organize regular and ad hoc meetings - including agendas, meeting materials/minutes, travel arrangements, and follow-up on action items.
• Oversee the staff parking program and maintain the associated database.
• Prepare, proofread, and format correspondence, reports, meeting minutes, and confidential documents.
• Coordinate travel, professional development, subscriptions, department activities and events, and related expense payments and reconciliations.
• Action general inquiries to the appropriate area(s) acting as an information resource for internal and external clients.
• Support the Corporate Services Business Process Specialist with monthly, quarterly and annual budgets and financial reporting, sustainability initiatives, and the Employer of Choice report.
• Look for opportunities to improve administrative processes, procedures, and recommend changes where appropriate.
• Take on other administrative duties as needed.

Your experience and skills:

• You are organized, approachable, and comfortable juggling competing priorities. You know how to stay on top of the details, use good judgment, and adapt when plans change. Just as importantly, you enjoy working with others and take pride in providing dependable, responsive support.
• Post-secondary education in business, office administration, or a related field with 5+ years of progressively responsible administrative experience (equivalencies will be considered).
• Intermediate to advanced proficiency in Microsoft Office, including Word, Excel, and PowerPoint, along with experience using Lotus Notes and other business systems.
• Strong organizational, planning, and time-management skills, with the ability to manage a busy workload and meet competing deadlines.
• Excellent written communication, proofreading, editing, and document-preparation skills, with a keen eye for detail.
• Strong customer service and interpersonal skills, and the ability to build positive working relationships with a variety of people.
• The ability to work independently, take initiative, exercise sound judgment, and contribute as part of a team.
• The flexibility to adapt to changing priorities and respond to new requests as they arise.

What we offer:

We offer a competitive salary, a comprehensive benefits package, flexible work schedules and hybrid work opportunities (combination of work from physical office and primary home residence) that foster a healthy work-life balance. Take the next great step in your career and help us change lives. For more information, please see our Employee Handbook

Salary: $59,647 to $66,240 per annum (Salary Grade 7)

The successful candidate must reside in Alberta and be able to work in person from our Edmonton downtown office as required. Final candidates are required to undergo a security clearance as a condition of employment.

We are committed to providing equal opport