Director’s Administrative Specialist – Mental Health

IWK Health; Halifax; On-site; CAD 39,000 - 48,000; Full time

Job summary

IWK Health in Halifax is seeking an Administrative Assistant to support a Director in the Mental Health and Addictions program. The role entails handling a broad range of administrative duties, confidential tasks, and coordinating daily operations.

The successful candidate will have a university-level business/office admin qualification and at least three years’ experience supporting senior management, preferably in healthcare, with strong MS Word, Excel, PowerPoint, SharePoint, and Outlook

Qualifications

• Graduate of a University level Business Administration program or a recognized office administration program required.
• Minimum of three (3) years administrative experience supporting senior level management required.
• Experience supporting senior leadership within a healthcare organization is asset.
• Strong knowledge and experience using MS Word, Excel, PowerPoint, SharePoint, Outlook (calendar, email) is required.
• Proven ability to act decisively and to exercise a high degree of initiative is required.

Responsibilities

• Provide dedicated administrative support to a Director and their portfolio within Mental Health and Addictions.
• Coordinate daily operations and offer analytical support as needed.
• Serve as primary point of contact for the Director’s office with discretion and reliability.
• Assist other Directors and senior leaders within the program as required.

Skills

Communication skills

Time management

Initiative

Discretion

Organizational skills

Customer service

Independent work

Education

University level Business Administration program or office administration program

Tools

MS Word

MS Excel

PowerPoint

SharePoint

Outlook

SAP

Meeting Planner

Job description

IWK Health in Halifax is seeking an Administrative Assistant to support a Director in the Mental Health and Addictions program. The role entails handling a broad range of administrative duties, confidential tasks, and coordinating daily operations.

The successful candidate will have a university-level business/office admin qualification and at least three years’ experience supporting senior management, preferably in healthcare, with strong MS Word, Excel, PowerPoint, SharePoint, and Outlook