Registration/Scheduling Clerk, Halifax CMHA

IWK Health; Halifax; On-site; CAD 32,000 - 34,000; Full time

Job summary

IWK Health in Halifax is seeking a Registration and Scheduling Clerk to manage patient booking, registration, and scheduling tasks. You will answer inquiries by phone or email, prepare daily schedules, and maintain charts and filing systems to ensure efficient retrieval of information.

Ideal candidates have a minimum high school diploma and strong data-entry skills. Experience with office equipment, MS Word, and Meditech scheduling is preferred; strong teamwork and organizational abilities are

Qualifications

• Minimum High School Diploma or GED.
• Office administration diploma preferred.
• Healthcare experience is an asset.
• Accurate keyboarding and data entry skills.
• Proficiency in MS Word and email required.
• Experience with scheduling and patient registration is an asset.
• Ability to work well in an interprofessional team.

Responsibilities

• Complete patient booking and scheduling.
• Register patients and handle inquiries by phone or email.
• Prepare daily schedules and patient charts.
• Process mail, maintain filing systems, and archive records.
• Assist with scanning and archiving; ensure efficient retrieval.

Education

High School Diploma or GED

Office administration diploma (preferred)

Strong communication

Time management

Data entry

Interpersonal skills

Tools

MS Word

Email

Meditech (scheduling)

Office equipment

Job description

Company: IWK Health

Req ID: 227010

Department/Program: Halifax Community Mental Health , Mental Health And Addictions

Location: Halifax

Type of Employment: Permanent Hourly FT ( 100% FTE) x 1 position(s)

Start Date: October 2026

Union Status: NSGEU Off&Cler , Admin Professionals Bargaining Unit

Compensation: $ 23.3519 - $ 25.3918 /hour

Closing Date: October 06, 2026 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia . People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values , and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

Reporting to the Clinical Manager, the Registration and Scheduling Clerk’s primary responsibilities are to complete patient booking/scheduling, participate in patient registration. Additional responsibilities may include, but are not limited to: Answers telephone/e-mail inquiries and communicates messages and information accurately by referring inquiries, with follow-up, as appropriate; Photocopies reports and correspondence; distributes accordingly; Prepares daily schedules; Attends team meetings, takes/produces and distributes minutes, as required; Prepares patient charts, maintains office filing system & records to ensure efficient storage and retrieval of material; scanning and archiving. Processes incoming and outgoing mail; Demonstrates customer service skills; Schedules patient appointments and registers patients via Meditech; Manages inventory of supplies and places orders, as required.

Hours of Work

Monday – Friday, with some evenings as required.

Your Qualifications

• Minimum High School Diploma or G.E.D. required.
• Graduate from a recognized office administration diploma program preferred
• Previous experience in a health care setting, an asset
• Demonstrated accurate keyboarding and data entry skills, required. Testing may be conducted on short-listed candidates with results will be factored into the candidate's overall suitability for this position.
• Basic knowledge of computer programs, including email and MS Word, required.
• Working knowledge of office equipment (e.g., fax machine, photocopier, scanner, etc) required (testing may be conducted).
• Demonstrated strong time management, analytical, and problem-solving skills required.
• Demonstrated excellent organization skills, strong communication (verbal & written) and interpersonal skills required.
• Demonstrated ability to prioritize workloads required.
• Demonstrated initiative; self-motivated and able to work with minimal supervision/direction required.
• Demonstrated high regard for quality, accuracy, and attention to detail required.
• Demonstrated ability to work well with others and in an interprofessional team required.
• Demonstrated flexibility to meet workload demands required.Excellent judgment and discretion in handling confidential and/or sensitive information required.
• Experience in patient scheduling/booking preferred. Experience with Community Wide Scheduling (CWS) an asset.
• Competency in other languages an asset.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.