Director of Finance and Administration

Elby Professional Recruitment; Hamilton; On-site; CAD 135,000 - 165,000; Full time

Benefits offered by this job

Full benefits

Autonomy to shape financial processes

CFO career path

Job summary

Client Organization in Hamilton, Ontario seeks a Director, Finance and Administration to lead financial operations and provide hands-on administrative support.

The role partners with the organizational leader to oversee budgeting, reporting, audits, board materials, and sponsor relations while developing scalable finance processes and fostering stakeholder engagement.

Qualifications

• CPA designation strongly preferred; ability to handle tasks from administrative to strategic.
• Experience in not-for-profit, government, corporate sponsorships, or healthcare sectors is highly preferred.
• Excellent communication and interpersonal skills; ability to navigate difficult conversations.
• Ability to engage effectively with board members and diverse stakeholders.

Responsibilities

• Oversee financial operations for the entire organization.
• Support organizational leader with high‑level finance, strategic reporting, and administrative duties (e.g., board materials, operational readiness).
• Manage all finance entries and invoicing in Sage Simply Accounting; develop strategic financial reports for board and audit committee.
• Lead the annual audit process and AGM timeline.
• Prepare and present financial information at board meetings; engage with board members on financial inquiries.
• Cultivate relationships with corporate sponsors and embody enthusiasm and empathy.
• Review and approve various agreements, ensuring sound financial and operational considerations.
• Oversee and support staff, including direct report and other team members across initiatives.
• Provide on-site support for robotic training center during courses.

Skills

Communication skills

Interpersonal skills

Stakeholder engagement

Leadership

Attention to detail

Education

CPA designation

Tools

Sage Simply Accounting

Job description

Our client, a non-profit organization in the healthcare sector, is seeking a dynamic and highly capable Director, Finance and Administration to be a pivotal member of their leadership team. This is a unique opportunity for a versatile professional to serve as the right-hand person to a dedicated leader, managing diverse financial and administrative responsibilities across multiple key initiatives. This role is ideal for someone who thrives in an environment that demands both strategic financial oversight and hands‑on administrative support. You will play a critical role in ensuring the smooth operation of financial functions, supporting innovative projects, and engaging with a variety of stakeholders from board members to corporate sponsors.

Work Arrangement: Fully in-office in Hamilton, ON.

What our client has to offer:

• Competitive salary up to $150,000
• Full benefits
• Significant autonomy and the opportunity to shape financial processes
• A stepping stone for a CFO career path, rounding out administrative and soft skills

Responsibilities:

• Oversee financial operations for the entire organization.
• Act as a critical support to the organizational leader, handling tasks ranging from high-level finance and strategic reporting to administrative duties like preparing board meeting materials and ensuring operational readiness.
• Manage all finance entries, including granular invoice processing in Sage Simply Accounting, and develop strategic financial reports for board and audit committee meetings.
• Lead the annual audit process, including working closely with auditors and managing the AGM timeline.
• Prepare and present financial information at board meetings, engaging effectively with all board members, including those with challenging financial inquiries.
• Cultivate relationships with corporate sponsors, embodying enthusiasm and empathy.
• Review and approve various agreements, ensuring sound financial and operational considerations.
• Oversee and support staff, including a direct reportand other team members across different initiatives.
• Provide on-site support and ensure resources are available for the robotic training center, especially during courses.

Qualifications:

CPA designation is strongly preferred. Demonstrated willingness and ability to perform tasks at all levels, from administrative to strategic. Proven enthusiasm and empathy for engaging with corporate sponsors and diverse stakeholders. Strong communication and interpersonal skills, with the ability to navigate difficult conversations. A visible, high-effort work ethic and a commitment to meeting high standards. Experience in not-for-profit, government, corporate sponsorships, or healthcare sectors is highly preferred.

This posting is for an open vacancy currently available within our client's organization. We would like to thank all applicants however only those under consideration will be contacted. To be eligible for this role, you must be legally eligible to work in Canada. Please note that we use AI tools as part of our recruitment process to enhance efficiency and improve candidate experience.