Project Administrator

Ledcor Construction, Inc.; Kamloops; On-site; CAD 47,000 - 64,000; Full time

Benefits offered by this job

Competitive compensation

Career development opportunities

On-site work environment

Job summary

Ledcor Construction, Inc. in Kamloops is seeking an energetic Project Administrator to coordinate administrative and operational activities across multiple initiatives on site.

You’ll keep the project running smoothly by implementing efficient processes and supporting document control, onboarding, scheduling, and workforce management. You’ll interface with management, field personnel, clients, subcontractors and visitors, compose correspondence, maintain databases for reporting, and continuously

Qualifications

• Diploma in Office/Business Administration or related program (or equivalent).
• 2–4 years of progressively responsible office administration experience; construction setting preferred.
• Proficient in Microsoft Office Suite and project management tools; familiarity with scheduling and DB management is a plus.
• Strong multi-tasking abilities and ability to meet deadlines.
• Analytical skills for auditing, editing, and ensuring document accuracy and organization.
• Excellent written and verbal communication skills.
• Exceptional interpersonal, problem-solving, and listening skills.
• Self-starter who can work independently and collaborate with the team.

Responsibilities

• Coordinate site requirements with on-site employees using project management software.
• Assist with document procedure administration, including filing and team notifications.
• Perform a wide range of administrative, operational, and technical duties within the department.
• Support workforce management tasks: onboarding, shift scheduling, vehicle and equipment pass registrations.
• Interface with management, field personnel, clients, subcontractors, and visitors in written and oral communication.
• Provide support and act as a resource to management and other departments.
• Maintain databases for reporting metrics and provide technical support as needed.
• Prepare correspondence, memos and other required documents.
• Troubleshoot and debrief department processes to improve products and services.

Education

Diploma in Office/Business Administration

Tools

Microsoft Office Suite

Project management tools

Project scheduling

Database management

Job description

Description

You are an energetic, detail-driven administrative professional with document control experience, who thrives in a fast-paced, project-focused environment. As our Project Administrator, you’ll play a key role in keeping the project running smoothly by coordinating administrative and operational activities across multiple initiatives. You’re a natural problem solver who looks for smarter, more efficient ways to improve processes and elevate project performance.

Come join our True Blue team on site today!

Essential Responsibilities:

• Utilize project management software to coordinate site requirements for employees working onsite
• Support the administration of the document procedure, through receiving, filing and pertinent team notifications
• Carry out a wide range of diverse, sensitive, administrative, operational, and technical duties within the department
• Support administrative tasks related to workforce management, including onboarding workers in the system, managing workforce shift schedules, and coordinating vehicle and equipment pass registrations
• Interface and communicate (written and oral) with all levels of management, field personnel, clients, subcontractors, and visitors
• Provide assistance and act as a resource to management and co-workers across different departments
• Maintain appropriate databases for necessary reporting metrics and provide technical support to team members as needed
• Compose correspondence, memoranda, and other documents as required.
• Troubleshoot and debrief with department processes to continually improve products, service, and support provided

Qualifications:

• Diploma in Office/Business Administration or a related program, or an equivalent combination of education and experience
• 2-4 years of increasingly responsible office administration experience, preferably in a construction environment supporting management roles
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and project management tools. Familiarity with project scheduling and database management is an asset
• Superior ability to multi-task, manage interruptions, and handle deadlines efficiently
• Analytical expertise in auditing, editing, and ensuring the accuracy and organization of all documents, reports, presentations, and data
• Strong written and verbal communication skills
• Exceptional interpersonal, problem-solving, and listening skills.
• Self-starter with the ability to work independently and collaborate effectively with team members

Compensation

$46,800.00 - $64,350.00

This is the expected base pay range for this role. Individual base pay will be determined based on a variety of factors including experience, knowledge, skills, education and location.

Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge.

Additional Information

The Ledcor Group of Companies is one of North America’s most diversified construction companies. Ledcor is a company built on a rich history of long-standing project successes.

Our workplace culture has been recognized as one of Canada’s Best Diversity Employers, Canada’s Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.

Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email. For more information about Ledcor’s Inclusion and Diversity initiatives, please visit our I&D page.