Development Assistant

Collège Boréal; Mississauga; On-site; CAD 53,000 - 72,000; Full time

Job summary

A temporary position for a Development Assistant with the City of Mississauga. You will support the Development team by managing notification maps, clerical duties, and communications related to development applications. This role requires strong organizational skills and proficiency in office-related software to succeed in a fast-paced environment.

Qualifications

• Minimum two years related experience in office administration.
• Experience in clerical roles is preferred.
• Ability to multitask and prioritize effectively.

Responsibilities

• Prepare notification maps and mailing lists for development applications.
• Coordinate posting of notices and assist Development Application Coordinators.
• Maintain records and perform various clerical duties.

Skills

Strong communication skills

Organizational skills

Computer literacy

Initiative

Education

Grade 12 graduation or equivalent

Post-secondary office administration courses

Tools

MS Office

Adobe Acrobat

Notification Mailing List software (NML)

MAX

CATS

EDMS

Electronic Plan Submission software (ePlans)

Job description

Req ID:26692
Vacancy Type: Temporary
Contract Duration:1 year
Number of Positions:1
Closing Date:06/26/2025

Job Summary

As the Development Assistant reporting to the Executive Manager, Development, you will prepare notification maps and lists of property owners and tenants affected by development applications and impacted by city-wide projects. You will perform a variety of clerical duties, including maintaining various logs. The successful candidate will have demonstrated experience in all forms of communication and strong organization skills. Experience working in office administration is an asset.

Duties and Responsibilities

-Prepare notification maps and mailing lists for development applications, city-wide projects and Ontario Land Tribunal (OLT) appeals utilizing Notification Mailing List software (NML)
-Coordinate posting of notices on City website
-Assist Development Application Coordinators with circulations to Councillors and external commenting agencies
-Maintain records of submitted application fees
-Perform a variety of clerical duties, including mail collection and distribution
-Process cheques and ETFs
-Maintain divisional logs for Councillor inquiries and community meetings
-Update distribution lists
-Manage records of executed development related agreements
-Upload and maintain Departmental and Councillor files with correspondence from residents expressing interest in development applications
-Perform other related duties as assigned

Skills and Qualifications

-Minimum Grade 12 graduation or equivalent
-Post-secondary office administration courses are an asset
-Minimum two years related experience working in office administration or a related clerical role
-Capability of taking initiative and working independently, as well as in a team environment
-Strong communication and organizational skills, with the ability to multi-task, prioritize and meet deadlines
-Strong computer literacy required with experience in MS Office and Adobe Acrobat; experience with MAX, CATS, EDMS, Electronic Plan Submission software (ePlans) and Notification Mailing List (NML) will be considered an asset

Hourly Rate/Salary:$ 53,354.00 – $ 71,139.00
Hours of Work:35
Work Location:Civic Centre
Organization Unit:P&B/Development Central
Department/Division/Section:P&B/Planning & Building Dept,P&B/Develop & Design Division,Development Central
Non-Union/Union: Non Union

We thank all who apply, however, only those candidates selected for an interview will be contacted. You can alsocheck your application status in your candidate profile online.

All personal information is collected under the authority of the Municipal Act.

Equity, Diversity and Inclusion

The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.

Learn more about the City’s commitment toEquity, Diversity and Inclusion.

Accommodations
The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources of the nature of anyaccommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.