Development Assistant

Baycrest; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading organization in brain health and aging is seeking a Development Assistant for their Major Gifts team. This role involves providing administrative support, managing donor communications, and assisting in fundraising efforts. The ideal candidate will have strong organizational skills and a proactive approach to problem-solving. The position offers competitive salary and benefits, including healthcare and pension plan enrollment, within a supportive team environment.

Benefits

Competitive salary and vacation

Dental and Extended Healthcare Benefit Plan

Healthcare of Ontario Pension Plan (HOOPP)

24/7 Employee Assistance Program

Qualifications

• Minimum three years direct administrative experience in a fast-paced team environment.
• Experience working with volunteers is an asset.

Responsibilities

• Provide general administrative support to the fundraising team.
• Create and manage donor lists and fundraising tracking spreadsheets.
• Maintain and update donor records electronically.

Skills

Attention to Detail

Multi-tasking

Problem Solving

Education

University degree or recognized equivalent

Tools

Microsoft Office

Job description

Baycrest Foundation has an opportunity for a

DEVELOPMENT ASSISTANT

Major Gifts

Position Type: Permanent Full-time

Shift Type: Day

Bi-Weekly Hours: 70 Hours

Posting Number: 8933

Union: Non-Union

Date Posted: May 16, 2025

Role Summary:

The Baycrest Foundation provides crucial funding to the Baycrest Centre for Geriatric Care. The Foundation solicits funds from donors either through direct solicitation or through events.

The Development Assistant, as a member of the Major Gifts team, contributes to the successful operation of a comprehensive fundraising and stewardship program, ensuring that the Foundation exceeds donor expectations in the ways that we cultivate, solicit, recognize, steward our donors.

Responsibilities:

• Provide general administrative support to the fundraising team members, including tasks like preparing PowerPoint, booking meetings, taking minutes at meetings, and assisting with donor events, donor tours, etc.
• Creating and managing donor lists, gift forms, gift agreement sharing and system filing, fundraising tracking and other spreadsheets to effectively manage ongoing donor initiatives for major gifts team
• Trackingbudgets,includingprocessingofexpensereportsand reconciliations
• Scheduling meetings for major gifts team - send out invitations, manage calendars, etc. - support team to ensure meetings are prioritized whennecessary
• Working with fundraising team and Marketing team to develop and deliver event collateral include signage, programs, speaking notes etc.
• Answering phone calls, managing email communication, and facilitating communication between departments and external stakeholders
• Overseeing volunteers onbehalfofthe MajorGifts team.Organizing their weeklyschedules andassign weeklytaskssuchas donorthank youcalls, data entry orotheradministrativetasks
• Maintainingandupdating donorrecordselectronically (Raiser’sEdge and donordrive) and ensuring all appropriate step(s)are taken to protect donors’privacy

Qualifications:

• University degree or recognized or equivalent in a related field of study
• Minimum three (3) years direct administrative experience in a fast-pace team environment
• Proficient computer skills and the ability to work with Microsoft Office software including Word, Excel, Outlook, Power Point
• Exceptional attention to detail, both in terms of data accuracy and creative aesthetics.
• Ability to work independently and accurately as well as solve problems effectively
• Excellent multi-tasking skills with the ability to handle competing priorities effectively in a busy and fluid work environment.
• Experience working with volunteers is an asset.

Additional Benefits:

• Competitive salary and vacation
• Opportunity to enroll in the Dental and Extended Healthcare Benefit Plan
• Opportunity to enroll in the Healthcare of Ontario Pension Plan (HOOPP)
• Access to 24/7 Employee Assistance Program

INTERNAL APPLICANTS: Please submit your application online through the Baycrest intranet. Failure to include your resume may affect your candidacy for this position. All communication related to this job posting will be sent to the email address used to submit your application.

EXTERNAL APPLICANTS : Please submit your application online by clicking the Apply button below.

Remarkable people of Baycrest are changing the future of brain health and aging.

Thank you for your interest in joining Baycrest. Only those selected for an interview will be contacted.

Baycrest is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources at [e-mail] or 416-785-2500, ext. 2961.

All successful candidates will be required to complete a police reference check/vulnerable sector screen. Such exemptions will be considered on a case-by-case basis.