Development Applications Admin Specialist

City of Richmond; Richmond; On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive pay and benefits

Compressed work day schedule

Job summary

The City of Richmond is seeking a Departmental Associate 1 to support the Development Applications department with a wide range of administrative tasks. This role emphasizes accurate records management, research, and effective customer service in a municipal setting.

You will handle filing, reporting, scheduling, and document preparation, contributing to process improvements and data accuracy within a dynamic city team.

Qualifications

• Successful completion of Grade 12, supplemented by up to one year of coursework related to the job.
• A minimum of one year of related work experience in an office environment is required.
• Experience working in a municipal government environment is considered an asset.

Responsibilities

• Process, monitor, and provide both physical and digital record management for development applications.
• Research development-app topics such as Land Title Searches, Comfort Letter reviews, Environmental Site Assessments.
• Create new folders and/or close files.
• Provide high level customer service by responding to inquiries.
• Document processes and record process improvements.
• Prepare monthly development application status reports.
• Prepare monthly statistical reports on development activity.
• Assist with preparation of presentations, including printing and binding.
• Manage schedules and arrange meetings, including AV setup and catering.
• Prepare meeting materials and agendas.
• Prepare expense reports and daily time entries.
• Maintain a contact database and send mailings.
• Order stationery and maintain stock of office supplies.
• Maintain organized filing records.
• Assist with timekeeping records for department employees.
• Provide backup for other administrative staff.
• Archive records and perform other duties.

Skills

Attention to detail

Verbal and written communication

Multitasking

Time management

Discretion

Organizational skills

Independent judgement

Adaptability

Education

Grade 12

Business Administration coursework

Microsoft Office training

Tools

Microsoft Office

PeopleSoft

AMANDA

RIM

REDMS

Job description

The City of Richmond is seeking a Departmental Associate 1 to support the Development Applications department with a wide range of administrative tasks. This role emphasizes accurate records management, research, and effective customer service in a municipal setting.

You will handle filing, reporting, scheduling, and document preparation, contributing to process improvements and data accuracy within a dynamic city team.