Dental Patient Care Coordinator

Spencer Dentistry; London; On-site; CAD 3,582,000 - 3,857,000; Full time

Job summary

Spencer Dentistry in London, Ontario is seeking a Dental Patient Care Coordinator to be the friendly first contact and to support front desk operations and patient flow.

The ideal candidate has solid dental admin experience, excellent communication, and familiarity with Open Dental; you will manage appointments, insurance details, and treatment-coordination discussions in a collaborative, patient-centered practice.

Qualifications

• Minimum 1 year of dental administration experience.
• Strong knowledge of dental terminology and office procedures.
• Excellent verbal, written, and interpersonal communication skills.
• Experience with Open Dental software is an asset.
• Ability to multitask effectively while maintaining accuracy and attention to detail.
• Professional presentation, positive attitude, and patient-centered mindset.
• Ability to work collaboratively in a busy, team-oriented clinical environment.

Responsibilities

• Greet patients warmly upon arrival and assist with check-in procedures.
• Manage inbound/outbound calls: schedule appointments, answer inquiries, and support patient needs.
• Maintain accurate patient records using Open Dental.
• Process patient information, insurance details, and claims according to office policies.
• Coordinate with the clinical team to ensure smooth and efficient patient flow.
• Support treatment plan coordination and financial discussions, when required.
• Complete administrative duties including filing, data entry, email correspondence, and document preparation.
• Maintain a clean, organized front desk and reception area.
• Assist with monitoring and ordering office supplies.

Skills

Dental administration

Communication skills

Attention to detail

Team collaboration

Professional presentation

Customer service

Tools

Open Dental

Job description

Thank you for your interest in joining True North DPO.

We’re always excited to connect with passionate, patient-centered professionals who want to make a meaningful impact.

Dental Patient Care Coordinator

Job Overview

Spencer Dentistry is a family-friendly, patient-centered, moderndental practice dedicated to providing exceptional care in a welcoming and supportive environment.

We are seeking a compassionate, organized, and service-oriented Dental Patient Care Coordinator to join our team. This is an exciting opportunity to become part of a friendly, supportive, and growing dental office.

As the first point of contact for our patients, you will play a key role in delivering an outstanding patient experience while supporting the administrative operations of the practice. The ideal candidate has excellent communication skills, strong attention to detail, and familiarity with dental terminology and office procedures.

Key Responsibilities

• Greet patients warmly upon arrival and assist with check-in procedures.
• Manage inbound/outbound calls: schedule appointments, answer inquiries, and support patient needs.
• Maintain accurate patient records using Open Dental.
• Process patient information, insurance details, and claims according to office policies.
• Coordinate with the clinical team to ensure smooth and efficient patient flow.
• Support treatment plan coordination and financial discussions, when required.
• Complete administrative duties including filing, data entry, email correspondence, and document preparation.
• Maintain a clean, organized, and professional front desk and reception area.
• Assist with monitoring and ordering office supplies.

Qualifications

• Minimum 1 year of dental administration experience
• Strong knowledge of dental terminology and office procedures.
• Excellent verbal, written, and interpersonal communication skills.
• Experience with Open Dental software is an asset.
• Ability to multitask effectively while maintaining accuracy and attention to detail.
• Professional presentation, positive attitude, and patient-centered mindset.
• Ability to work collaboratively in a busy, team-oriented clinical environment.

Practice Snapshot

Operatories

• Total Operatories: 7
• Dentist (DDS) Operatories: 2

Clinical Team Structure

• Number of Hygienists per Day:
  • Monday: 5
  • Tuesday: 5
  • Wednesday: 5
  • Thursday: 4
  • Friday: 2
  • Saturday: 1

We are a friendly and supportive dental office with a positive, collaborative atmosphere. Our team works closely together to ensure every patient receives an exceptional and welcoming experience.

Technology & Software

• Practice Management Software: Open Dental

Neighborhood Highlights / Landmarks

Spencer Dentistry is conveniently located in a well-established business area within a strip plaza, offering ample parking and easy accessibility for both patients and staff.

Compensation

Pay Range: $26.00-$28.00 per hour
Compensation is commensurate with experience and skills.

Ready to Take the Next Step?

If you’re looking to join a team that is rooted in trust, guided by excellence, and committed to elevating patient care through innovation and digital dentistry, this is the place for you. We are a values-driven organization that empowers our teams, invests in growth, and embraces modern technology to deliver a truly exceptional patient experience.

If you want to make a meaningful impact every day, be supported by a collaborative culture, and grow your career within a forward-thinking dental network, we would love to meet you.

Thank you for considering a career with True North DPO.

If this role isn’t the perfect fit, we hope you’ll stay connected. We’re growing quickly, and new opportunities across our network continue to open. We encourage you to check back regularly and follow us for updates as our teams expand.