Coordinator, Marketing Onboarding

Dentalcorp; Toronto; Hybrid; CAD 60,000 - 75,000; Full time

Benefits offered by this job

Hybrid work (4 days on-site, Fridays W

Bonus up to 10%

Job summary

Dentalcorp, Canada’s largest and fastest growing network of dental practices, is seeking a Coordinator of Marketing Onboarding to support onboarding of newly acquired practices. You will manage intake, data integrity, and cross-functional coordination with Marketing, Operations, IT, and Corporate Development to ensure a smooth first journey for partners.

The role emphasizes process improvement, data quality, and the delivery of marketing deliverables that set practices up for success from day

Qualifications

• 1-3 years of experience in a coordination, administration, project support, marketing operations, or similar role.
• Experience using project management software, preferably Asana.
• Experience tracking tasks, managing competing priorities, and providing status updates.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Excel, Word, PowerPoint, and Outlook.
• Exposure to digital marketing, SEO, paid media, or website operations.
• Experience in healthcare, multi-location retail, franchise, or service-based organizations is considered an asset.

Responsibilities

• Coordinate onboarding activities for newly acquired practices.
• Complete intake documentation and ensure required information is collected accurately and on time.
• Compile, validate, and maintain practice data from multiple internal and external sources.
• Monitor onboarding progress, identify information gaps, and follow up with stakeholders as needed.
• Maintain onboarding workflows and task updates within Asana and related systems.
• Track deliverables, provide status updates, and elevate risks or delays when necessary.
• Partner with Marketing, Operations, IT, and Corporate Development teams to coordinate onboarding requirements.
• Support ongoing improvements to onboarding processes and workflow efficiency.

Skills

Project coordination

Cross-functional collaboration

Communication

Detail-oriented

Tools

Asana

Microsoft Excel

Microsoft Word/PowerPoint

Job description

The Opportunity

The Opportunity As a Coordinator, Marketing Onboarding, you will play a key role in supporting the successful integration of newly acquired dental practices into the dentalcorp network. As onboarding represents the first moment of truth in a practice's dentalcorp journey, this role is instrumental in creating a positive partner experience and establishing the foundation for long-term growth and success. Working as part of a growing and evolving team, you will coordinate onboarding activities, maintain critical practice information, and support the execution of marketing deliverables that help set practices up for success from day one. This role offers the opportunity to collaborate with cross-functional teams across Marketing, Operations, IT, and Corporate Development while contributing to a seamless onboarding experience for new partners. You will also support continuous improvement initiatives that enhance efficiency, strengthen data quality, and elevate the overall onboarding experience.

Who You Are

• Highly organized and detail-oriented, with the ability to manage multiple priorities in a fast-paced environment.
• A proactive communicator who builds strong relationships and collaborates effectively across teams.
• Adaptable and solutions-focused, with a willingness to learn and work through evolving processes.
• Accountable and dependable, taking ownership of work and following through on commitments.
• Interested in digital marketing operations and how cross-functional teams work together to support business growth.

In This Role

In This Role, You Will Coordinate onboarding activities for newly acquired practices.

Complete intake documentation and ensure required information is collected accurately and on time.

Compile, validate, and maintain practice data from multiple internal and external sources.

Monitor onboarding progress, identify information gaps, and follow up with stakeholders as needed.

Maintain onboarding workflows and task updates within Asana and related systems.

Track deliverables, provide status updates, and elevate risks or delays when necessary.

Partner with Marketing, Operations, IT, and Corporate Development teams to coordinate onboarding requirements.

Support ongoing improvements to onboarding processes and workflow efficiency.

What You'll Bring

• 1-3 years of experience in a coordination, administration, project support, marketing operations, or similar role.
• Experience using project management software, preferably Asana.
• Experience tracking tasks, managing competing priorities, and providing status updates.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Excel, Word, PowerPoint, and Outlook.
• Exposure to digital marketing, SEO, paid media, or website operations.
• Experience in healthcare, multi-location retail, franchise, or service-based organizations is considered an asset.

About Dentalcorp

Dentalcorp is Canada’s largest and fastest growing network of dental practices, committed to advancing the overall well-being of Canadians by delivering the best clinical outcomes and unforgettable experiences. Dentalcorp acquires leading dental practices, uniting its network in a common goal: to be Canada’s most trusted healthcare network. Leveraging its industry-leading technology, know-how and scale, Dentalcorp offers professionals the unique opportunity to retain their clinical autonomy while unlocking their potential for future growth.

The salary range for this position is $60,000 CAD to $75,000 CAD annually (plus a bonus of up to 10% and competitive total rewards and benefits package). Offers within this range are determined based on relevant experience, skills, and qualifications, as well as internal equity considerations.

This role is 4 days on-site Monday to Thursday with Friday's work from home.

This job posting is for an existing vacancy. Candidates must be legally eligible to work in Canada.

At Dentalcorp, we recognize that inclusivity and diversity strengthen our culture and make us better. We are committed to ensuring that the talent we hire is reflective of the diverse communities and patients we serve. To ensure equal opportunity for all candidates, we strongly encourage applicants requiring an accommodation to let their recruiter know during the recruitment/selection process. We appreciate all applicants for taking the time to apply, however, only those selected for an interview will be contacted.

Our purpose is to provide the best care for our patients. We empower our people and our practices with resources and technology to deliver exceptional care and patient outcomes. We are the future of dentistry: a network-driven, entrepreneurial approach with the knowledge, scale and cutting-edge technology to transform healthcare in Canada.