Defence Compliance Advisor

Fleetway Inc.

Halifax

On-site

CAD 90,000 - 130,000

Full time

14 days+

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Benefits offered by this job

Flexible work hours

RRSP matching

Training & professional development

Health, dental & vision plan

Mental health support

Job summary

Fleetway Inc. is seeking a Defence Compliance Advisor to ensure operations align with complex defence regulations. You will interpret ITAR/EAR, CGP, and other security controls, translating requirements into scalable processes across bids and programs.

The role bridges external obligations with internal operations, identifying risks, and implementing robust compliance controls while coordinating with Programs, Engineering, IT, and HR teams.

Qualifications

Understanding of export controls (ITAR/EAR) and CGP requirements.
Experience interpreting contract requirements into operational processes.
Background in security/compliance within regulated environments.
Ability to assess regulatory changes and advise business leadership.

Responsibilities

Assess contract and bid compliance requirements and provide guidance on feasibility and risks.
Evaluate internal processes and controls against defence compliance requirements.
Maintain a structured compliance framework and risk roadmap across programs.

Skills

Regulatory compliance

ITAR/EAR expertise

Security/compliance

Contract interpretation

Cross-functional collaboration

Education

College diploma in Engineering, Business, Law, Security

Tools

CGP registration (preferred)

Job description

Job Description

The Defence Compliance Advisor plays a critical role in ensuring Fleetway’s ability to operate effectively within complex, highly regulated defence environments. This position serves as a subject matter expert on regulatory, security, and contractual compliance requirements, supporting the organization from early bid stages through to program execution.

Acting as a key bridge between external obligations and internal operations, the Advisor interprets customer and regulatory requirements (including ITAR, Controlled Goods, and international security frameworks) and translates them into practical, scalable processes. You will proactively assess Fleetway’s readiness, identify risks and gaps, and partner across the business to implement strong, sustainable compliance controls.

This role is both strategic and hands‑on—enabling informed business decisions, strengthening governance, and ensuring the organization is positioned to meet evolving compliance demands in the defence sector.

Responsibilities

Assess Contract and Bid Compliance Requirements

Review and interpret regulatory, security, and contractual requirements in bids, proposals, and awarded contracts
Analyze obligations related to ITAR/EAR, Controlled Goods Program (CGP), UK security controls, and other jurisdictional frameworks
Provide clear guidance to business development and contracts teams on compliance feasibility, risks, and implementation considerations

Evaluate Internal Processes and Controls

Conduct assessments of current processes, procedures, and controls against defence compliance requirements
Identify gaps, inefficiencies, or areas of potential risk
Provide recommendations to strengthen internal controls and ensure audit readiness

Maintain Compliance Gap Analysis and Risk Roadmap

Develop and maintain a structured compliance framework aligned with regulatory obligations
Perform gap analyses and risk assessments across programs and functions
Establish and track prioritized mitigation actions and continuous improvement initiatives

Develop and Improve Compliance Processes

Collaborate with cross-functional teams (Programs, Engineering, IT, HR) to design and implement compliant processes
Support the rollout of new controls, tools, and procedures to enhance compliance maturity
Drive continuous improvement and standardization of compliance practices across the organization

Monitor Regulatory Environment and Advise the Business

Stay current on changes to defence, security, and export control regulations
Assess the impact of regulatory changes on Fleetway’s operations and program delivery
Provide timely, practical advice to leadership and project teams to support decision‑making

Qualifications

College diploma in Engineering, Business, Law, Security, or a related field
8+ years of experience in defence, aerospace, shipbuilding, or another regulated industry
Strong understanding of export controls (ITAR/EAR), Controlled Goods Program, or similar frameworks
Experience interpreting contract requirements and translating them into operational processes
Background in security compliance and working within customer-driven regulatory environments
Familiarity with CGP registration (preferred)
ITAR/export compliance training (an asset)

All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), and Canadian Government Security Clearance.

Diversity, Equity and Inclusion

We're committed to Diversity, Equity and Inclusion

Fleetway is committed to building a diverse and inclusive workplace. We welcome applications from all qualified individuals, including those from underrepresented groups, and we strive to create an environment where everyone feels respected, supported, and empowered to thrive.

We encourage applicants to self-identify if they belong to an underrepresented group, as part of our commitment to equitable hiring practices and fostering a truly inclusive workforce.

If you require accommodations during the recruitment process, please let us know—we're happy to help.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

We are Fleetway! We believe Canada’s maritime fleets need to be reliable and fit for purpose, with crews that are fully trained and supported. We work as a trusted technical partner during design, construction, in-service, and end of life. We are proud to deliver quality professional technical services including Engineering, Integrated Logistics Support, Technical Editing, Configuration Management, Project Management, Training, Technical Translation, and Marine Technical Services.

Over the past 40+ years, we have built an outstanding team of people and partners, invested in the tools, and earned an exemplary track record servicing our customers. Everything we do is aimed at developing our people and improving our use of innovation to be the leading professional services provider in the marine industry. We are proud to have earned national recognition as a Nova Scotia and Atlantic Canada’s Top Employer.

What We Offer

The successful candidate will receive a starting salary based on their applicable experience and demonstrated knowledge, skill, and abilities. Additionally, we offer the following:

We are regularly adding new departments, positions, and functions within Fleetway, as such, we can offer you growth and development opportunities for future career advancement
We provide direct support to your training and development plans, including support towards your professional certifications, memberships, or designations
Flexible work hours (with core hours)
We have Mental Health first aid trained staff in all offices
A flexible medical, dental, and vision plan, with an enhanced focus on mental health and wellness
Ability to save for your future with our company matching RRSP program
15-week maternity leave top-up program
Employee & Family Assistance Program
Annual health & wellness reimbursements
Business casual work environment, with casual Fridays
A slick company jacket that will definitely make you the envy of your friends