Data Specialist & Academic HR Coordinator

University of Toronto; Toronto; Hybrid; CAD 87,000 - 145,000; Full time

Job summary

The University of Toronto Scarborough invites applications for the Data Specialist & Academic HR Coordinator role. Under the general direction of the Lead, Data Analysis/Senior Data Specialist & Senior Academic HR Coordinator, you will conduct research, maintain HRIS data integrity, and prepare diverse reports for the HR and Dean’s offices at UTSC and across the university.

You will advise on academic HR policies, monitor career progression and leaves, coordinate salary increases, and liaise

Qualifications

• University degree in a relevant discipline and course work in the Human Resources field and CHRP designation or equivalent combination of education and experience.
• Minimum of three (3) years of related experience, preferably in a university setting.
• Significant experience with databases and systems and compiling and analyzing complex human resources information.
• Proven successful experience gathering data, developing measurement tools, building analytics and experience with project management.
• Related experience in human resources with an emphasis on collective agreement and employment policy interpretation and application; experience with compensation and recruitment methodology and practices; understanding of HRIS & payroll processes and sound knowledge of human resources best practices and employment related legislation.

Responsibilities

• Maintain and ensure the integrity of employment and career data on HRIS across academic staff.
• Prepare regular and ad hoc data reports and analyses for the Executive Director of Human Resources and Vice-Dean Faculty Affairs.
• Advise on academic HR policies relating to study leaves, salary administration and retirement options; coordinate annual campus activities such as salary increases and leaves.
• Monitor career progression and leaves for tenure and teaching stream faculty; clear contractual conditions as needed.
• Develop and maintain immigration documents related to recruitment of foreign academics; liaise with HR Immigration Officers to ensure compliance.

Skills

Data analysis

Communication

Project management

HR policies

Attention to detail

Team player

Education

University degree

CHRP designation

Tools

SAP

HRIS

Excel

PowerPoint

Word

Job description

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Data Specialist & Academic HR Coordinator

Date Posted: 10/21/2026
Req ID: 50624
Faculty/Division: University of Toronto Scarborough
Department: UTSC:Human Resource Services
Campus: University of Toronto Scarborough (UTSC)
Existing Vacancy: Yes

Description:

ABOUT US

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

Human Resource Services aims to enhance the University’s mission by fostering a healthy, collaborative and equitable work environment that will attract, develop and retain the best qualified talent to support the campus's strategic vision of inspiring inclusive excellence. We are strategic partners and trusted advisors to the campus leadership, staff and faculty and are committed to providing excellent quality service in a diverse, safe and welcoming environment at the University of Toronto Scarborough.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members ( Statement on Equity, Diversity & Excellence ). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

YOUR OPPORTUNITY

Under the general direction of the Lead, Data Analysis/Senior Data Specialist & Senior Academic HR Coordinator, this position is responsible for conducting research, undertaking special projects, maintaining and improving various internal processes and databases to ensure data integrity, and preparing and analyzing a variety of reports required for the HR and Dean’s offices, UTSC Campus, and the University. The incumbent will work on a wide range of special HR projects, the specifics of which will vary, but which will build on a solid understanding of HR principles and practices, sound technical knowledge including expertise with HRIS and HRIS reporting and sound knowledge of U of T policies. Projects will require research and the gathering and analysis of a variety of different types of data needed to provide information and answers to questions posed by senior Campus and University decision makers.

The incumbent will have a general knowledge and understanding of the University’s collective agreement provisions and HR policies and procedures. The incumbent advises on academic HR policies and procedures relating to research and study leave credits and timing, salary administration, and retirement options to ensure compliance with University policies, and coordinates a variety of annual campus-wide activities, such as salary increases and research and study leaves.

The incumbent is responsible for the management and integrity of employment and career data on all academic staff under general direction of the Lead. This includes ensuring that academic records on HRIS are accurate and up-to-date; tracking and monitoring the career progression and leave entitlements for tenure stream and teaching stream faculty; ensuring that any contractual conditions are cleared; provision of regular and ad hoc data reports and analyses to the Executive Director of Human Resources and the Vice-Dean Faculty Affairs, Equity and Success.

The incumbent is responsible for the documentation and monitoring of cases pertaining to, for example, faculty and instructor sick leaves, accommodations, and LTD statuses.

The incumbent will provide analysis and input to decisions for HR related activities across the UTSC campus.

The incumbent provides, develops and maintains a comprehensive understanding of immigration requirements relating to the recruitment of foreign academics, liaising with the HR Immigration Officers on an as-needed basis. The incumbent reviews documentation prepared by departments prior to sending to HR Immigration Officers to ensure compliance with HRSDC’s regulations.

ESSENTIAL QUALIFICATIONS

EDUCATION:

• University degree in a relevant discipline and course work in the Human Resources field and statistics data leading to the completion of the CHRP designation or equivalent combination of education and experience.

EXPERIENCE:

• Minimum of three (3) years of related experience, preferably in a university setting.
• Significant experience with databases and systems and compiling and analyzing complex human resources information.
• Proven successful experience gathering data, developing measurement tools, building analytics and experience with project management.
• Related experience in human resource with an emphasis on collective agreement and employment policy interpretation and application; experience with compensation and recruitment methodology and practices; understanding of HRIS & payroll processes and sound knowledge of human resources best practices and employment related legislation.

SKILLS:

• Proficiency in word processing and spreadsheet application, preferably in a PC environment.
• Expertise in SAP and HRIS is essential.
• Superior knowledge of Microsoft Excel, Word and PowerPoint.
• Effective written and oral communication skills and superior problem-solving skills.

OTHER:

• Must possess strong communication skills, both verbal and written; facilitation and interpersonal skills; and detail oriented.
• Demonstrated analytical and problem-solving skills.
• Ability to work effectively with multiple and conflicting priorities and the ability to maintain strict standards of confidentiality.
• Must be a team player and committed to service excellence.
• Superior analytical skills.
• Ability to synthesize a range of information and data from a variety of sources and to reconcile conflicting information in order to reach a conclusion, report accurately on an issue and to solve problems.
• Ability to independently prioritize tasks to meet deadlines and deal with multiple and conflicting demands.
• Ability to make sound recommendations based on research and data rather than staged agendas of individual parties.
• Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

ASSETS:

• Experience in data and statistics.
• Working experience with appointed academic staff, CUPE 3902, Unit 1, Unit 3 & Unit 5 Collective Agreements.

NOTES

• This is a TERM position ending April 2028.
• This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to University of Toronto’s Alternative Work Arrangements Guideline .

Closing Date:11/03/2026, 11:59PM ET
Employee Group: Salaried
Personnel Subarea:PM
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:PM 2 -- Hiring Zone: $86,902 - $101,385 -- Broadband Salary Range: $86,902 - $144,835
Job Category: People, Finance & Digital Services

Diversity Statement

The University of Toronto embraces Diversity and is building aculture of belonging that increases our capacity to effectivelyaddress and serve the interests of our global community. Westrongly encourage applications from Indigenous Peoples,Black and racialized persons, women, persons withdisabilities, and people of diverse sexual and gender identities.We value applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact [e-mail] .

The University of Toronto has implemented a process to substantiate Indigenous Membership/Citizenship/Enrolment for candidates who identify as Indigenous. For more information about this process, please refer to the Indigenous Substantiation Website .