Associate Director, Undergraduate Awards (Term)

University of Toronto; Toronto; On-site; CAD 101,000 - 129,000; Full time

Job summary

University of Toronto seeks an Associate Director, Undergraduate Awards (Term) to oversee assessment of award eligibility, manage funds and records, and audit finances for student awards in Arts & Science. The role guides students on scholarship options and prepares detailed reports for decision-makers.

The position requires five years of related experience, strong analytic skills, and proficiency with FIS/Arbor/ROSI. It is a term role ending November 2027, located at St.

Qualifications

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum of five (5) years of recent and related experience administering student awards, scholarships, bursaries, financial aid programs, or related student services within a post-secondary environment.
• Experience interpreting and applying policies, procedures, and eligibility criteria related to awards, scholarships, funding programs, and student support services.
• Demonstrated experience managing financial records, budgets, scholarship funds, reconciliations, and financial reporting.
• Proven awards administration experience, including advising prospective and current students on award programs and assessing scholarship and grant applications for eligibility.
• Experience preparing statistical analyses, reports, and making recommendations for management.
• Experience working collaboratively with donors, committees, faculty, staff, and other internal and external stakeholders.
• Demonstrated experience supervising, coordinating, or providing direction to administrative or support staff.
• Experience with Financial Information System (FIS), Arbor and/or Development Information System (DIS), and ROSI.
• Experience working with payment cycles, criteria-based awards as they relate to provincial matching program guidelines.
• Experience and demonstrated knowledge and application of accounting principles.
• Advanced financial analysis and data management skills with a high degree of accuracy and attention to detail.
• Strong verbal and written communication skills, including the ability to prepare reports, correspondence, and presentations.
• Advanced proficiency with Microsoft Office applications, particularly Excel, and experience working with student information systems, databases, and reporting tools.
• Strong analytical, organizational, research, strategic thinking and planning skills.
• Strong analytical and problem-solving skills with the ability to assess complex information and make sound recommendations.
• Exceptional interpersonal and relationship-building skills, with the ability to work effectively with students, faculty, donors, committees, and senior administrators.

Responsibilities

• Facilitating educational workshops and seminars
• Analyzing complex statistical reports and/or financial information for management decision-making
• Implementing plans for awards programs and related objectives
• Producing complex statistical and/or financial reports
• Planning and implementing components of registrarial projects

Skills

Five+ years of experience

Advanced financial analysis

Data management

Strong written and verbal skills

Collaboration with stakeholders

Advising students on awards

Budgeting and reporting

Analytical thinking

Education

Bachelor's Degree

Post-secondary awards knowledge

Tools

FIS

Arbor

ROSI

Job description

Associate Director, Undergraduate Awards (Term)

Date Posted: 10/16/2026

Req ID: 50588

Faculty/Division: Faculty of Arts & Science

Department: Faculty Registrar

Campus: St. George (Downtown Toronto)

Position Number: 00043101

Existing Vacancy: Yes

About us: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs. We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity: Reporting to the Associate Faculty Registrar & Director, Operations & Project Management, this position supports the administration of student awards and scholarships in the Faculty of Arts & Science. The role is responsible for managing the assessment of award eligibility, managing scholarship funds and financial records, conducting financial audits, and providing guidance to students on scholarship options and related matters. The incumbent analyzes financial and statistical information, prepares reports, and makes recommendations on funding allocations. The position also collaborates with committees, donors, and internal stakeholders, promotes student programs and services, and supports students facing complex challenges. In addition, the role provides oversight and direction to support staff.

Your responsibilities will include:

• Facilitating educational workshops and seminars
• Analyzing complex statistical reports and/or financial information for management decision-making
• Implementing plans for awards programs and related objectives
• Producing complex statistical and/or financial reports
• Planning and implementing components of registrarial projects

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum of five (5) years of recent and related experience in administering student awards, scholarships, bursaries, financial aid programs, or related student services within a post-secondary environment.
• Experience interpreting and applying policies, procedures, and eligibility criteria related to awards, scholarships, funding programs, and student support services.
• Demonstrated experience managing financial records, budgets, scholarship funds, reconciliations, and financial reporting. Experience with developing and interpreting financial reports.
• Proven awards administration experience, including advising prospective and current students on award programs and assessing scholarship and grant applications for eligibility.
• Experience preparing statistical analyses, reports, and making recommendations for management.
• Experience working collaboratively with donors, committees, faculty, staff, and other internal and external stakeholders.
• Demonstrated experience supervising, coordinating, or providing direction to administrative or support staff.
• Experience with Financial Information System (FIS), Arbor and/or Development Information System (DIS), and ROSI.
• Experience working with payment cycles, criteria-based awards as they relate to provincial matching program guidelines.
• Experience and demonstrated knowledge and application of accounting principles.
• Advanced financial analysis and data management skills with a high degree of accuracy and attention to detail.
• Strong verbal and written communication skills, including the ability to prepare reports, correspondence, and presentations.
• Advanced proficiency with Microsoft Office applications, particularly Excel, and experience working with student information systems, databases, and reporting tools.
• Strong analytical, organizational, research, strategic thinking and planning skills.
• Strong analytical and problem-solving skills with the ability to assess complex information and make sound recommendations.
• Exceptional interpersonal and relationship-building skills, with the ability to work effectively with students, faculty, donors, committees, and senior administrators.

Assets (Nonessential):

• MBA and/or CPA designation is considered an asset.

To be successful in this role you will be:

• Approachable
• Multi-tasker
• Organized
• Resourceful
• Self-directed
• Team player

Please note: This is a term position until November 2027.

Closing Date: 10/27/2026, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Term

Schedule: Full-Time

Pay Scale Group & Hiring Zone: USW Pay Band 15 -- $101,242 with an annual step progression to a maximum of $129,471. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Student Services

Divisional HR Office Email: [e-mail]

Lived Experience Statement Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement The University of Toronto embraces Diversity and is building aculture of belonging that increases our capacity to effectivelyaddress and serve the interests of our global community. Westrongly encourage applications from Indigenous Peoples,Black and racialized persons, women, persons withdisabilities, and people of diverse sexual and gender identities.We value applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission. As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact [e-mail].