Data Entry Specialist – 8 Month Contract

bird; Mississauga; On-site; CAD 42,000 - 52,000; Full time

Job summary

Bird headquartered in Mississauga, ON is seeking a Data Entry Specialist for an 8-month contract to support the Finance team. You will enter invoice details into OnBase and Viewpoint, verify accuracy, and keep digital records organized.

Potential transition to full-time for strong performers exists. You will review supplier invoices, match to POs, and resolve discrepancies while maintaining positive relationships with site teams and clients.

Qualifications

• 2+ years of data entry experience required.
• Excellent attention to detail and accuracy.
• Experience with invoice processing or construction industry is a plus.
• Strong communication and teamwork skills.
• Proficiency with document management systems (OnBase) and Viewpoint is a plus.

Responsibilities

• Review invoices for accuracy and coding.
• Enter invoice data into OnBase and Viewpoint.
• Match invoices to purchase orders and packing slips when applicable.
• Flag discrepancies and coordinate with internal teams.
• Reconcile vendor statements and respond to inquiries.
• Maintain organized digital invoice records.
• Assist with generating reports and financial reconciliations as needed.
• Liaise with project teams, vendors, and clients to resolve issues.
• Provide general administrative support.

Skills

Data entry

Attention to detail

Communication

Team player

Tools

OnBase

Viewpoint

Job description

Data Entry Specialist – 8 Month ContractReporting to the Finance Support Manager, the Data Entry Specialist is responsible for accurately entering invoice information into our document management system. The successful candidate will work closely with the site teams and the Industrial East Finance team to ensure all invoices are submitted and paid on time along with other duties. Potential opportunity for transition to full-time employment upon successful completion of the contract.

This position is based out of Mississauga, ON.

What You Will Be Working On

• Review incoming supplier and subcontractor invoices for accuracy and coding
• Index supplier and subcontractor invoices into OnBase and Viewpoint accounting systems
• Match invoices to purchase orders and packing slips when applicable
• Flag discrepancies and communicate with internal teams for resolution
• Reconcile vendor statements and respond to inquiries
• Maintain organized digital records of invoices
• Assist with generating reports and reconciling accounts as needed
• Liaise with project teams, vendors, and clients, maintaining positive relationships and troubleshooting issues
• Provide other administrative support by operations staff and project teams
• Other duties as required

What We Are Looking For

• Data administration or relevant experience of at least 2 years
• Experience working in the construction industry considered an asset
• Experience with OnBase and/or Viewpoint Accounting System considered an asset
• Excellent communications skills, customer service mindset, and a team player attitude
• Ability to manage a large volume of work and can consistently meet deadlines while ensuring high attention to detail and accuracy
• Ability to forge, grow, and maintain positive relationships with multiple stakeholders
• Ability to work within tight deadlines and prioritization of work to achieve them

For Those Who Seek to Redefine

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

What We Believe In

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.

Please note that this is a fixed term contract position.