Data Entry Clerk/Coordinator - Thornhill

Randstad Canada; Vaughan; On-site; CAD 38,000 - 46,000; Full time

Benefits offered by this job

Supportive environment

Growth opportunities

Fun team

In-office 5 days

Job summary

Randstad Canada is seeking an energetic Data Entry Clerk to support multiple departments in Markham, Ontario on a 3-month contract starting November. You will input, update and maintain data across internal systems, ensuring accuracy and confidentiality while supporting invoices, records, and reports.

The role requires 2–3 years of data entry or administrative experience, strong Excel and Microsoft Office skills, and the ability to work in a fast-paced, collaborative team environment.

Qualifications

• 2–3 years of proven data entry, administrative, or similar experience.
• High level of accuracy and attention to detail.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office Suite (Excel, Word, Outlook).
• Ability to work independently and collaboratively within a team.
• Discretion handling confidential information.

Responsibilities

• Input and update data across systems, spreadsheets and databases.
• Process, verify and maintain invoices, records and documentation.
• Maintain data integrity with regular audits and reconciliations.
• Communicate with internal teams to clarify missing information.
• Generate and format reports using Excel and company tools.
• Ensure confidentiality of sensitive information at all times.
• Provide general administrative support to the team and assist with other duties.
• Collaborate with teammates and provide backup during busy periods.

Skills

Data entry

Attention to detail

Time management

Communication

Teamwork

Tools

Microsoft Office Suite

Job description

We are seeking an energetic and detail-oriented Data Entry Clerk to join our clients growing team in Markham, Ontario for a 3 month contract starting November 2nd. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with data, and is eager to support various departments with accuracy and efficiency. You will be responsible for inputting, updating, and maintaining a variety of data across internal systems, ensuring all information is current, accurate, and handled with confidentiality.

This position offers hands-on training with the systems you'll be using and is perfect for someone with a positive, bubbly attitude who can pivot when needed and be a helping hand to teammates.

Please note that you must be able to commute to the Markham area for this opportunity 5 days a week from 9-5.

Advantages

• Supportive and collaborative work environment
• Opportunities for growth and development
• Be part of a fun, dynamic team that values your contribution!
• In office 5 days a week - Monday - Friday

Responsibilities

• Accurately input and update data in various systems, spreadsheets, and databases.
• Process, verify, and maintain invoices, records, and documentation.
• Maintain data integrity by performing regular audits and reconciliations.
• Communicate with internal teams to clarify or retrieve missing or incomplete information.
• Generate and format reports as needed using Excel and company tools.
• Ensure sensitive information is handled with the utmost confidentiality and discretion.
• Provide general administrative support to the team and assist with other office duties as assigned.
• Collaborate with team members and provide backup support during busy periods.

Qualifications

• 2–3 years of proven experience in a data entry, administrative, or similar role.
• High level of accuracy and attention to detail.
• Strong organizational and time-management skills with the ability to manage multiple tasks.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (particularly Excel, Word, and Outlook).
• Ability to work both independently and collaboratively within a team.
• Demonstrated ability to handle confidential information with discretion.

Our ideal candidate is:

• Energetic and self-motivated
• Bubbly and approachable – someone who brings positive energy to the workplace
• A team player who's always ready to lend a hand
• Adaptable and able to pivot quickly when priorities shift
• Passionate about accuracy and efficiency

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [e-mail] to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.