Data Entry Associate

Trudell Healthcare Solutions Inc.; London; On-site; CAD 40,000 - 56,000; Full time

Benefits offered by this job

Health and dental benefits

Pension plan

Life insurance

Employee Assistance Plan

Disability Insurance

Out of country insurance coverage

3 weeks paid vacation

Job summary

Trudell Healthcare Solutions Inc. is seeking a Data Entry Associate to maintain accurate master data across customer, product, and vendor information. The role emphasizes precision, data verification, and independent execution of data-related tasks.

The ideal candidate will have a college diploma, 1–3 years in a similar role, proficiency in Excel, and experience with Dynamics 365 or similar ERP/CRM systems. Workplace is on-site at our London facility with comprehensive benefits.

Qualifications

• College diploma in Business Administration, Information Management, Supply Chain, or equivalent.
• 1–3 years of experience in a similar data-entry role.
• Experience with Microsoft Dynamics 365 or similar ERP/CRM systems preferred.
• Strong attention to detail with high accuracy in data entry and maintenance.
• Proficiency with Microsoft Excel and other Office applications.
• Ability to understand and apply business rules and standards.
• Strong written and verbal communication across stakeholders.

Responsibilities

• Create, update, and maintain accurate customer, product, vendor, and other master data in enterprise systems.
• Process data additions and changes per established procedures and data standards.
• Ensure records are complete, accurate, and consistently formatted; maintain timely updates.
• Review existing records to identify outdated or incorrect data.
• Collaborate with stakeholders to resolve data discrepancies.

Skills

Attention to detail

Organizational skills

Communication

Independent worker

Excel proficiency

Education

College diploma

Tools

Excel

Microsoft Dynamics 365

ERP/CRM systems

Job description

Do you love working in Excel and have a knack for turning data into organized, accurate information? Are you a tenacious self-starter who enjoys working independently, digging into the details, and seeing a task through from start to finish? We at THS are looking for a Data Entry Associate who is skilled and confident in Excel, takes pride in getting things right, and enjoys taking ownership of their work. If you’re someone who likes to roll up your sleeves, work through challenges, and get things done, we’d love to hear from you.

Our Company: Trudell Healthcare Solutions Inc. is a Canadian, family-owned clinical and service-oriented distributor providing unique, innovative products to select segments of the Canadian healthcare market. With a skilled, knowledgeable and motivated team, the company is committed to exceeding our customers’ expectations in delivering cost effective solutions to improve patient outcomes.

The Position: The Data Entry Associate is responsible for maintaining accurate, complete, and up-to-date business data, including customer, product, vendor, and other master data. This role supports day-to-day operations by ensuring information is entered consistently and maintained according to established standards, while also helping improve data quality and reliability for reporting, analytics, automation, and AI initiatives.

What We Offer: In addition to fair and equitable compensation and the excitement of working for a growing and reputable company, we offer:

• Challenging careers that provide the opportunity to learn constantly
• Clear, consistent, and demonstrated values
• A positive and motivating Corporate Culture
• Encouraged Professional Development
• Employee Recognition for Milestone Anniversaries
• Regular Performance Appraisals
• Regular Salary Reviews
• Paid Sick Days
• 3 weeks paid vacation to start
• Comprehensive Group Family Benefits including:
• Health and Dental Benefits
• Pension Plan
• Life Insurance
• Employee Assistance Plan
• Disability Insurance
• Out of Country Insurance Coverage

Key Responsibilities

Data Entry & Master Data Maintenance

• Create, update, and maintain accurate customer, product, vendor, and other business information within enterprise systems.
• Process data additions and changes in accordance with established procedures, business rules, data standards, and approval requirements.
• Ensure records are complete, accurate, consistently formatted, and maintained in a timely manner.
• Perform routine reviews of existing records to identify outdated, incomplete, duplicate, or inaccurate information.
• Work with business stakeholders to obtain missing information and resolve data discrepancies.

Data Quality & Stewardship

• Serve as a business data steward for assigned data areas and support the ongoing data quality and integrity of company data.
• Monitor data quality and identify issues related to accuracy, completeness, consistency, duplication, and timeliness.
• Help define maintain data standards, business rules, definitions, naming conventions, and acceptable values.
• Investigate data quality issues and work with business teams, IT, and Data team to identify and correct root causes.
• Maintain documentation for key data elements, processes, definitions, and data standards.

Data Readiness and Continuous Improvement

• Help ensure business data is reliable, structured, and available to support operational reporting, analytics, automation, AI initiatives, and other business initiatives.
• Identify opportunities to improve data entry processes, controls, and workflows to reduce errors and prevent recurring data quality issues.
• Support the development and implementation of standardized processes for creating and maintaining master data.
• Support data cleanup, reconciliation, validation, and other data improvement initiatives.
• Promote consistent data management practices and accountability across the organization.

Administration

• Maintain regular and ongoing communication with relevant stakeholders regarding data requests, issues, priorities and required actions.
• Ensure communication is effective and informative regarding issues which may affect the quality of service or products.
• Ensure cooperation with special projects as required.

As An Ideal Candidate, You Have

• College diploma in the Business Administration, Information Management, Supply Chain or equivalent.
• One (1) to three (3) years of experience in a similar role.
• Experience with Microsoft Dynamics 365 or similar ERP/CRM systems is preferred.
• Strong attention to detail with a high degree of accuracy when entering and maintaining information.
• Strong organizational skills and ability to manage multiple requests and priorities.
• Proficiency with Microsoft Excel and other Microsoft Office applications.
• Ability to understand and consistently apply business rules, standards, and documented procedures.
• Strong problem-solving skills with the ability to identify inconsistencies and investigate data issues.
• Strong written and verbal communication skills and the ability to work effectively with stakeholders across different business functions.

Essential Duties

• Fluent in English both written and oral
• Long periods of seated and computer work.

Working Conditions

• Office Setting at our London Facility.
• Occasional interruptions.
• Compensation based on a regular work week of thirty-seven and one half (37.5) working hours, with additional working hours as required to meet ongoing business demands and to fulfill job responsibilities.

Since 1922, Trudell Medical Marketing Limited, a member of the Trudell Medical Group, has been a stable and financially sound Canadian-based employer, headquartered in London, Ontario. For over 100 years, we have enjoyed the reputation of being successful and trustworthy in the eyes of our customers, our suppliers and our staff. We are passionate about selling, servicing and distributing technologically advanced Critical Care and Respiratory products and state-of-the-art Operating Room products to hospitals across Canada.

We thank all applicants for their interest in joining our team. Only those to be interviewed will be contacted.

Trudell Healthcare Solutions is committed to providing fair and equitable compensation opportunities to all teammates. The range displayed on each job posting reflects the target for new hire salaries for the advertised position. Within the range, individual compensation is determined by job-related skills and knowledge, relevant professional, lived experience, and/or work location. Our compensation policies and practices are designed to allow our colleagues’ growth and salary progression as they develop in their role. As a candidate, you are encouraged to ask compensation-related questions and have an open dialogue with your recruiter, who can provide specific details for this role and share more information about our total rewards package.

As part of our recruitment process, we may use AI tools to screen applicants and assist in evaluating candidate qualifications. All final hiring decisions are made by our recruitment team.

Trudell Healthcare Solutions is an equal opportunity employer it is important to our Company that all its employees, including those with disabilities, find our workplace to be welcoming and supportive. If you are a candidate with a disability who requires accommodation during the recruitment process, please let us know.