Data Entry & Admin Clerk – High-Volume Records

SereneAID; Halifax; On-site; CAD 28,000 - 34,000; Full time

Job summary

The Government of Nova Scotia is seeking a Clerk 2 (ADM03) to provide administrative and data-entry support for the deployment of a new online database system, AMS (Agency Management System).

The successful candidate will enter and validate client information not migrated to AMS and support the reissuance of about 9,000 Certificates of Qualification and identification cards, with attention to accuracy and compliance. On-site work at Halifax, Nova Scotia, is required.

Qualifications

• Requires Grade XI education or equivalent.
• Minimum two years of related clerical/administrative experience.
• Experience with data entry and maintaining records.
• Ability to follow established procedures and regulations.
• Strong attention to detail and accuracy in high-volume records.
• Strong written and verbal communication skills.
• Ability to work independently under general supervision.
• On-site at 7071 Bayers Road, Halifax, Nova Scotia.

Responsibilities

• Perform accurate data entry into AMS database.
• Review migrated data for entry or correction.
• Enter, update, and maintain client records.
• Process reissuance of approximately 9,000 certificates and identification cards.
• Review documentation for completeness, accuracy, and consistency.
• Prepare, organize, and file correspondence and other administrative documentation.
• Maintain electronic and/or paper records.
• Follow established methods, procedures, Acts, rules, regulations, and departmental policies.
• Provide general administrative support to the team as required.
• Respond to telephone and in-person inquiries and direct requests appropriately.
• Distribute inter-office mail and documentation as required.
• Maintain office supply inventory and assist with related administrative activities.
• Assist with petty cash and expense-related administrative tasks where required.
• Prepare expense claims and related documentation when assigned.
• Exercise judgment when determining the most appropriate method for completing routine assignments.
• Maintain confidentiality and accuracy when handling client and certification information.
• Perform other clerical and administrative duties as assigned.

Skills

data entry

clerical duties

administrative duties

attention to detail

communication skills

organization

Education

Grade XI education or equivalent

Tools

AMS database

data migration tools

Job description

The Government of Nova Scotia is seeking a Clerk 2 (ADM03) to provide administrative and data-entry support for the deployment of a new online database system, AMS (Agency Management System).

The successful candidate will enter and validate client information not migrated to AMS and support the reissuance of about 9,000 Certificates of Qualification and identification cards, with attention to accuracy and compliance. On-site work at Halifax, Nova Scotia, is required.