Customer Service Representative _ HVAC

InVision Staffing Services Inc.; Toronto; On-site; CAD 55,000 - 60,000; Full time

Benefits offered by this job

Contract to perm role

Day shift

Growth opportunities in an international organization

Job summary

A staffing service provider is seeking a Customer Service Representative in Toronto. The role involves order processing, customer communication, and ensuring high service standards. Ideal candidates will have problem-solving skills, strong communication abilities, and a background in HVAC is a plus. This position offers a contract-to-permanent path in a dynamic environment.

Qualifications

• Ability to work independently and as part of a team.
• Enthusiastic attitude with exemplary problem-solving skills.
• Previous experience of HVAC business is advantageous.
• A pro-active and flexible approach to work.
• Strong, team-oriented leadership skills.

Responsibilities

• Maintain excellent communication with customers.
• Answer customer inquiries professionally.
• Process customer change orders properly.
• Maintain accurate customer data.
• Handle customer complaints effectively.

Skills

Independent teamwork

Problem-solving skills

Interpersonal skills

Conflict management

Communication skills

Tools

MRP System

Job description

Base pay range

CA$55,000.00/yr - CA$60,000.00/yr

Our client is a recognized manufacturer of HVAC and fluid technology systems and is actively seeking a Customer Service Representative to join their team. The Customer Service Representative maintains all aspects of the customer service relationship including contract verification, order processing, scheduling, follow up, and communicates customer needs to all departments.

This is a 12-month contract with potential extension to a permanent role.

Responsibilities

• Maintains excellent communications directly with customers, being attentive to individual customer’s requirements and ensuring a pro-active, efficient response to customer’s needs.
• Answers customer telephone enquiries adopting a polite and professional attitude at all times.
• Provides immediate response to customer queries and inquiries, primarily by telephone and then followed up via e-mail.
• Follows established policies and procedures ensuring standards of service to customers and business objectives are achieved at all times.
• Pro-actively communicates and works with members of your own and other departments to ensure standards of service to customers and business objectives are achieved.
• Maintains records of approved customer contracts to ensure accurate processing of orders at all times.
• Maintains customer data files as needed to ensure accuracy of information recorded.
• Processes customer change orders and notifies the appropriate departments.
• Initiates Sales Returns Goods, following the established procedures.
• Enters and acknowledges customer orders on the Manufacturing Planning System
• Maintains a current regional order backlog.
• Expedites orders and inquiries as approved by management.
• Liaises with finance regarding new and/or blocked accounts and keeping the customers informed as appropriate.
• Liaises with internal and external sales personnel.
• Works with the Procurement Team to ascertain delivery timescales for the product(s).
• Liaises with appropriate production personnel on lead times and/or delivery dates.
• Handles customer complaints ensuring a satisfactory resolution for both the customer and the business.
• Liaises with customer site personnel regarding deliveries of products.
• Liaises with company manufacturing, commercial administrative staff and management to ensure that all product problems are fed back to source for corrective action to be implemented.

Qualifications

• Ability to work independently and as part of a team
• Must have an enthusiastic attitude with exemplary problem-solving skills
• Previous experience of HVAC business advantageous
• Previous experience of using an MRP System
• A pro-active and flexible approach to work
• Excellent interpersonal skills
• Creative problem-solving skills, conflict management within different organizations (centralized and matrix organizational structures)
• Ability to break down complex problems in a simplified way, conduct root cause analysis and provide clear, well thought-out recommendations.
• Strong, team-oriented leadership skills with presence and a bias for action.
• Self-directed with ability to work autonomously and collaboratively and a focus on results.
• Ability to communicate in an open and authentic manner in all situations

Employment rewards

• Contract to perm role
• Day shift
• International organization with room for growth

Application Process

All qualified candidates will be contacted.

Equal Opportunity Employer

InVision is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. InVision is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Manufacturing

Industries

• Industrial Machinery Manufacturing