Customer Service Representative

Future Electronics; Kirkland; On-site; CAD 55,000 - 70,000; Full time

Benefits offered by this job

Comprehensive training and mentorship

Exposure to cutting-edge embedded tech

Career progression opportunities

Wellness program

Onsite gym and fitness studio

Employee lounge

Subsidized cafeteria

Shuttle bus Montreal Downtown to Kirk­

Job summary

Future Electronics is seeking a Specialist-Customer Service to manage backorders and streamline order flow through allocation and shipment. You will pro-actively alert Sales to potential issues, reducing delays and ensuring smooth progress from order entry to delivery.

Responsibilities include daily follow-up on rejected lines, price-change communications, and maintaining accurate transit data. This role emphasizes teamwork with Sales and operations to resolve issues quickly.

Qualifications

• University Education preferred with 3–5 years of customer service experience in a fast-paced environment.
• Proficiency in Microsoft Office (Excel, Access, Outlook).
• Strong interpersonal and communication skills.

Responsibilities

• Daily follow-up on lines in reject for 8+ days and on sample orders in reject; inform Sales of issues.
• Review price increase data and provide information to Sales; ensure data accuracy.
• Ensure vendor and manufacturer code combinations appear in the Estimated Dock Date file for transit times.
• Weekly: ensure 90-day bonds have a commit date by 14 days for PBO and Interco transfers.
• Document all actions in the Backlog Management tool (TOPS) and support Sales requests promptly.

Skills

Interpersonal skills

Communication

Customer service

Education

University education

Tools

Microsoft Office

Job description

The Specialist- Customer Service – is responsible to follow customer backorder through the order flow process until order is allocated and shipped. The Specialist-Customer Service is responsible and accountable to ensure that orders do not encounter unnecessary delays due to the many variables that affect order flow. Specialist-Customer Service to pro-actively advise Sales/Customer of any potential issues so that all parties can work towards resolution.

Responsibilities

• Daily follow up on lines in reject for 8+ days, including lines that fell off. Ensure sales is aware of any sample orders in reject. Identify any opportunities for business improvement and automation and propose solutions. Provide support for sales on how to properly use the electronic NCNR. Act as a resource person for salespeople who have questions about their rejected lines.
• ·Review price increase SQL data and make suggestions for improvement. Provide sales with price increase information. Ensure data is accurate and matches with the prices that sales has been provided.
• · Ensure that all vendor code and manufacturer code combinations are in the Estimated Dock Date file so that all transit times are displayed on TOPS. Request overrides for manufacturer codes that have multiple ship methods or locations.
• · Weekly : All PBO with no commit date linked to CBO in the 90 day required/bonds must have a date by 14 days.
• · Weekly : All Interco transfers with no commit date linked to CBO in the 90 day required/bonds must have a date by 14 days.

Documentation

• Ensure all actions are documented in the Backlog Management tool (TOPS)

Sales Requests

• Respond to Sales requests linked to core responsibilities in a timely fashion
• Clearly Communicate all issues

Qualifications and Experience

• University Education (preferred) and 3-5 years of previous customer service experience in a fast paced dynamic environment.
• Operating knowledge of Microsoft Office (Excel, Access, Outlook)
• Strong Interpersonal and communication skills

What We Offer:

• Comprehensive training and mentorship program
• Exposure to cutting-edge embedded systems technologies
• Opportunity to work on diverse projects with key customers.
• Clear path for career progression within the organization
• Collaborative and innovative work environment
• Wellness program.
• Onsite gym and fitness studio with scheduled group classes - think yoga, aerobics.
• Employee lounge for you to rest and recharge.
• Subsidized employee cafeteria with delicious meals and snacks.
• Shuttle bus from Montreal Downtown to our facility in Kirkland.