Court Services Clerk

Surrey Police Service; Surrey; Hybrid; CAD 44,000 - 47,000; Full time

Benefits offered by this job

Extended health and dental coverage

Municipal Pension Plan

Vacation entitlements

Professional development opportunities

Job summary

Surrey Police Service (SPS) invites applications for a regular full-time Court Services Clerk (Clerk 3) to support the Court Services Unit. The role involves processing court documents, liaising with Court Registry and partners, and handling routine court-related tasks with independence within guidelines.

The position requires strong communication, accuracy, and the ability to manage moderately complex records.

Qualifications

• Completion of Grade 12 with related courses in administration.
• Minimum 2 years in an office environment.
• Typing speed at least 40 wpm.
• Requires SPS security clearance and RCMP reliability status with polygraph.

Responsibilities

• Receives, sorts and processes incoming court documentation.
• Reviews documentation for completeness and priority; prepares files for Court Liaison Officers.
• Updates information in PRIME and JUSTIN; maintains records and generates reports.
• Processes court notifications and correspondence, including subpoenas and court mail.
• Provides information and liaises with police members and internal/external partners.
• Assists with classification of documents and records; maintains data integrity.

Skills

Effective communication

Independent judgement

Record keeping

Public relations

Interpersonal skills

Attention to detail

Education

Grade 12

Office administration courses

Equivalent education/experience

Tools

PRIME

JUSTIN

Office software

Job description

Canada / British Columbia / SPS - West Main Detachment

10-09-2026

COURT SERVICES CLERK(CLERK 3)

Surrey PoliceService (SPS) is Surrey’s new municipal police agency. On November 29, 2024,SPS became the police of jurisdiction, and assumed responsibility and commandfor policing and law enforcement in Surrey. SPS is working to redefine policingwith innovative new approaches and community-based solutions. It’s an excitingtime as SPS continues to expand our team with talented people who want to helpshape the future of policing in Surrey. To date we’ve hired over 550 policeofficers and over 450 civilian support staff and will grow to be one of thelargest independent police services in Canada. Since day one, SPS has beenintentional about building a culture that is inclusive, respectful andsupportive, with a strong focus on employee wellness and career development.

POSITION OVERVIEW

Surrey Police Service (SPS) has an exciting opportunity for a regular full-time Court Services Clerk (Clerk 3) to join our Court Services Unit in the Information and Evidence Management Section, within the Corporate Services Bureau. Reporting to the Court Services Manager and under the supervision of Court Services Supervisor, the Court Services Clerk provides administrative support to Court Services by sorting and processing incoming court documentation, actioning requests from the Court Registry and other stakeholders, and completing routine court-related administrative tasks.

The position plays an important support role in the Court Services Unit’s workflow and helps ensure documentation and information are processed accurately in timely manner to support police, Crown Counsel and court requirements. The work involves moderately complex and diversified clerical duties and requires independent judgement and initiative within defined guidelines.

Schedule / Hours of Work

The anticipated schedule for this position is Monday to Friday (35 hours per week). Please note, the hours are subject to change based on operational needs and adherence to the Collective Agreement.

RESPONSIBILITIES

• Receives, sorts andprocesses incoming court documentation.
• Sorts and conducts initial reviewof various documentation for completeness, accuracy and priority, and preparesfiles for further processing by Court Liaison Officers.
• Updates and maintains informationin police and justice systems and software, including PRIME and JUSTIN.
• Processes and distributes courtnotifications and other correspondence, including summonses, subpoenas andLENS.
• Handles bail money, court mail and other administrative duties in accordance with established procedures.
• Provides information and liaiseswith police members, Court Liaison Officers and other internal and external partners to support court-related processes.
• Prepares and assists in organizing and assigningclassifications or numerical designations to documents and records.
• Maintains records, including data collection,maintenance, reconciliation, and balancing without requiring advancedaccounting techniques.
• Provides advice and guidance to staff on newprocedures and atypical issues.
• Explains departmental regulations and procedures. asrequired.
• Assists other staff in their duties as needed.
• Performs related duties as required.

KNOWLEDGE, SKILLSAND ABILITIES

• Ability to communicate effectively both orally and in writing.
• Ability to understand and effectively follow oral and writteninstructions.
• Exercises independent judgement while performing job duties.
• Knowledge in business communication, office protocols, procedures, andequipment usage.
• Proficient in managing moderately complex records, efficientlygenerating reports, and performing precise calculations.
• Knowledge of filing and record keeping methods.
• Ability to follow routine procedures with minimal supervision.
• Provides accurate and factual information to others.
• Ability to establish and maintain effective working relationships withthe public and staff.
• Ability to train and provide guidance to staff on existing procedures.
• Compile and prepare statistical reports and tabulations.
• Demonstrates strong public relations and interpersonal skills.
• Familiarity with relevant work-related software and applications
• Knowledge of Surrey Police Service (SPS) policies, procedures andstandards.
• Working knowledge of the Department's operation, procedures and safetyregulations.
• Must be able to obtain and maintain the relevant level of securityclearance throughout employment with SPS.

QUALIFICATIONS

• Completionof Grade 12, supplemented by several courses in office administration or otherrelated courses.
• Minimum2 years experience in an office environment.
• Minimumtyping speed of 40 words per minute is required.
• Anequivalent combination of education and experience may be considered
• This positionrequires both SPS Security Clearance and RCMP Reliability Status. All applicants must obtain andmaintain the required police security clearance throughout their employmentwith SPS, which includesa mandatory polygraph examination .

BENEFITS &COMPENSATION

Surrey Police Service offers a comprehensive benefits package, including extended health and dental coverage, a defined benefit pension through the Municipal Pension Plan, generous vacation entitlements, and ongoing professional development. Employees also benefit from short-term and long-term coverage, travel and life insurance, discounted access to City of Surrey recreation facilities, and a dedicated Employee Services team providing personal and family support. With a strong focus on well-being, career growth, and work-life balance, SPS is committed to fostering a supportive and rewarding workplace. Note– The aforementioned benefits only apply to eligible full-time positions within SPS.

• This is a unionized position, representedby CUPE 402.
• The compensation range is $32.26/hour to $34.25/hour (pay grade 12) based on 2026 rates.

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Thank you for your interest in working with SPS. We pride ourselves on hiring members that model the mission, vision, and values of SPS through unquestioned integrity and sustaining a visible, credible, inclusive, and respected profile.