Corporate Travel Administrator

Canadian Inclusion; Calgary; Hybrid; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Professional Development

Travel Opportunities

Health benefits

Paid Time Off

Inclusive culture

Employee recognition

Competitive compensation

Staff discounts

Job summary

PBS Systems is seeking a Corporate Travel Administrator for our Calgary office. The role requires booking travel for install-related travel and on-site training, with minimal supervision. This on-site position is not remote or hybrid.

The successful candidate will manage itineraries, advise on travel documents, handle per diem requests, and provide after-hours travel support. A high school diploma is required with 1–2 years of travel booking experience, and confidentiality is essential.

Qualifications

• 1-2 years of experience booking travel.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.

Responsibilities

• Researches and compares available travel and hotel accommodations to identify the best available option.
• When travel arrangements are within approved travel reasons and budget limits, makes all arrangements and reservations as requested.
• Prepares travel itineraries and distributes travel arrangements and schedules to all appropriate employees.
• Advises travelers of and assists with any need for specialized travel documents.
• Prepare and submit per diem requests for all travel.
• On call for travel emergencies after hours.
• Travel back-up for Executive Assistant.
• Office administration tasks, as needed.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Discretion/confidentiality

Education

High school diploma

Some higher education preferred

Tools

Travel booking software

Job description

Internal Job Title: Corporate Travel Administrator

Reports To: Team Lead, Corporate Travel

Job Requirement(s):

“PBS is the fastest growing “All Inclusive Business Platform” vendor in North America and we've only just begun!”

PBS has been transforming how people buy and service cars for almost 40 years, becoming the third largest Dealership Management System(DMS) provider in North America. Each month, hundreds of new users join our platform, which helps dealerships manage sales, service, inventory, and accounting. What sets us apart is how we treat our customers - as partners, innovators and friends.

At PBS, we invest in your growth. Your career can progress in alignment with your strengths, interests, and aspirations.

The Role:

PBS Systems is looking for a highly organized, self-motivated, and enthusiastic individual to join our Administration team as a Corporate Travel Administrator. As a Corporate Travel Administrator, you will book travel for install related travel, on-site training, and any miscellaneous travel as needed. The ideal candidate will report to the Team Lead, Corporate Travel with minimal direct supervision. Therefore, they need to have superb time management and organization skills.

This position is based in our Calgary Office and is NOT a remote or Hybrid opportunity.

Job Responsibilities:

• Researches and compares available travel and hotel accommodations to identify the best available option for each travel need (flights, hotel, car rental, etc.).
• When travel arrangements are within approved travel reasons and budget limits, makes all arrangements and reservations as requested.
• Prepares travel itineraries and distributes travel arrangements and schedules to all appropriate employees.
• Advises travelers of and assists with any need for specialized travel documents (i.e. prepare USA border crossing documents.
• Prepare and submit per diem requests for all travel
• On call for travel emergencies after hours
• Travel back-up for Executive Assistant
• Office administration tasks, as needed (i.e. back-up for Administrative Assistant)

Qualifications

• 1-2 years of experience booking travel
• Excellent organizational skills and attention to detail
• Excellent verbal and written communication skills.
• Strong working knowledge of the travel industry.
• Excellent decision-making skills with the ability to assess multiple options and to identify the best choice to serve a specified goal.
• Willingness and ability to keep up to date with evolving technology and travel regulations
• Ability to keep personal information about employees and others confidential
• High school diploma required; some higher education preferred

What we offer:

• Professional Development – Continuous training, industry certifications, and clear pathways for career advancement.
• Travel Opportunities - Travel to locations across Canada, the U.S., and the Caribbean
• Comprehensive health benefits - Medical and dental coverage to support your well-being.
• Paid Time Off – Generous PTO to help you recharge and maintain work-life balance.
• Inclusive culture - A collaborative, supportive team environment where your ideas and voice truly matter.
• Employee recognition - Regular appreciation programs and performance-based incentives
• Competitive compensation package
• Competitive annual base salary
• Staff discounts – Exclusive savings with partners such as GM, Dell, and more

Should you be selected for an interview, you will be contacted via email. Please monitor your junk/spam folder.

PBS is an equal opportunity employer. Accommodations will be provided during the hiring process as required