Corporate Services LAA (Surrey)

BC Legal Management Association; Surrey; On-site; CAD 50,000 - 60,000; Full time

Job summary

Richards Buell Sutton LLP is seeking a Corporate Services Legal Administrative Assistant for its Surrey office. The role supports corporate maintenance, filing BC annual reports, and managing records with accuracy and confidentiality.

With 2–5 years of experience, you will handle registered office changes, director updates, searches, and correspondence, while coordinating client inquiries and file management in a fast-paced legal environment.

Qualifications

• 2–5 years of corporate services/administrative experience.
• Proficient with MS Word and Outlook; DMS file site preferred.
• DocuSign experience and ALF software familiarity are assets.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication; ability to meet deadlines.
• Ability to work independently and in a team; maintain confidentiality.

Responsibilities

• Coordinate and file BC annual reports, maintain corporate records and registers.
• Handle changes of directors/officers and BC Registry filings.
• Update registered and records office; manage corporate records import/export.
• Conduct BC and federal corporate searches.
• Maintain corporate services email inbox and BF system.
• Draft and send correspondence; scan and organize files.
• Prepare statements of account and assist with client inquiries.
• Provide clerical support to a lawyer and manage file organization.
• Perform conflict searches and complete client identification/verification.

Skills

Attention to detail

Verbal communication

Written communication

Meet deadlines

Independent work

Teamwork

Confidentiality

Proactive administration

Adaptability

Tools

MS Word

Outlook

DMS File site

ALF software

DocuSign

Job description

Richards Buell Sutton LLP

www.rbs.ca

Published

October 13, 2026

Location

15117 101 Ave, Suite #310, Surrey, Canada

Category

Legal Administrative Assistant

Job Type

Full-time

Minimum

50000

Maximum

60000

Description

As a full service law firm with a history of over 150 years in Vancouver (including a busy Surrey (Guildford) office), Richards Buell Sutton LLP (RBS) is committed to providing the highest standard of service to our clients, and strives to be one of the top employers in B.C.!

We are currently seeking a Corporate Services LAA, with 2-5 years of experience, to join our RBS Surrey office.

Duties Include

• Coordinating and completing annual corporate maintenance requirements, including preparation and filing of BC annual reports, maintenance of corporate records and registers, and follow-up on outstanding compliance items
• Change of contact information for directors and officer including BC Registry filings
• Change of registered and records office including importing and exporting of corporate records
• Conducting BC and federal corporate searches
• Maintaining corporate services e-mail inbox
• Maintaining the BF system
• Receive and distribute corporate services mail
• Drafting and sending correspondence
• Scanning corporate documents and files
• Preparing statements of account
• Attending to client inquiries and requests
• Opening, organizing, and closing files
• Performing conflict searches, completing client identification/verification, and preparing retainer letters
• Some clerical support to a lawyer
• Other administrative tasks as needed

Requirements

• Proficient with MS Word and Outlook. DMS File site is preferred
• ALF software experience
• DocuSign experience
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skillsAbility to handle a high volume of work in a fast-paced environment
• Ability to meet strict deadlines
• Ability to proactively manage all administrative functions of the position, including file management
• Ability to exercise sound judgment, discretion, and confidentiality, and to adapt to changing demands
• Ability to work independently and in a team environment

Richards Buell Sutton LLP is committed to fostering a respectful and inclusive workplace, and to making meaningful and continuous improvements to uphold the values of equity, diversity and inclusion.

We thank all those who apply but only successful candidates will be contacted.