Corporate Services Clerk

BCLMA; Surrey; On-site; CAD 50,000 - 55,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits package

Pension plan after two years

Professional development allowance

Generous vacation

Paid sick and medical days

Exclusive retail discounts at Central 

Job summary

McQuarrie is seeking a full-time Corporate Services Clerk with 0–2 years of experience to join our firm in Surrey, BC. The role requires a Legal Administrative Assistant Certificate and proficiency in MS Word and Outlook, with strong organizational skills and the ability to manage a high-volume workload.

You will handle file management, conflict searches, annual corporate maintenance (reports, records, and compliance), and correspondence.

Qualifications

• Legal Administrative Assistant Certificate from an accredited post-secondary institution.
• Proficient with MS Word and Outlook.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle a high volume of work in a fast-paced environment.
• Ability to meet strict deadlines.
• Ability to proactively manage all administrative functions of the position, including file management.
• Ability to exercise sound judgment, discretion, and confidentiality, and to adapt to changing demands.
• Ability to work independently and in a team environment.

Responsibilities

• Opening, organizing, and closing files.
• Performing conflict searches, completing client identification/verification, and preparing retainer letters.
• Coordinating and completing annual corporate maintenance requirements, including preparation and filing of annual reports, maintenance of corporate records and registers, and follow-up on outstanding compliance items.
• Drafting and sending correspondence.
• Scanning corporate documents and files.
• Maintaining the BF system.
• Other administrative tasks as needed.

Skills

MS Word

Outlook

Organizational skills

Attention to detail

Verbal and written communication

Deadlines

Discretion and confidentiality

Teamwork

Independent work

Education

Legal Administrative Assistant Certificate

Tools

BF system

Job description

McQuarrie is a full-service, results-driven BC law firm, centrally located in the Greater Vancouver area and well situated to meet the needs of a diverse range of businesses, individuals, and institutional clients. At McQuarrie, we believe trust is the foundation of every good client relationship. We are conveniently located in the Central City Tower, accessible by SkyTrain in downtown Surrey, one of the fastest-growing business communities. For more information about us, visit our website www.mcquarrie.com. We value a firm culture that fosters collegiality and respect for everyone on the team while rewarding individual initiative, responsibility, and creativity.

We are currently seeking a full-time Corporate Services Clerk with 0-2 years of experience to join our firm.

About the role:

Duties include

• Opening, organizing, and closing files
• Performing conflict searches, completing client identification/verification, and preparing retainer letters
• Coordinating and completing annual corporate maintenance requirements, including preparation and filing of annual reports, maintenance of corporate records and registers, and follow-up on outstanding compliance items
• Drafting and sending correspondence
• Scanning corporate documents and files
• Maintaining the BF system
• Other administrative tasks as needed

About you:

• A Legal Administrative Assistant Certificate from an accredited post-secondary institution
• Proficient with MS Word and Outlook
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Ability to handle a high volume of work in a fast-paced environment
• Ability to meet strict deadlines
• Ability to proactively manage all administrative functions of the position, including file management
• Ability to exercise sound judgment, discretion, and confidentiality, and to adapt to changing demands
• Ability to work independently and in a team environment

What we offer and why it’s great to work on our team:

• We offer a competitive salary ranging from $50,000 to $55,000, based on experience, internal equity, and market considerations. Our team enjoys a comprehensive benefits package, flexible work arrangements, and eligibility to enroll in our pension plan after two years. We also provide a professional development allowance, generous vacation, paid sick and medical days, and exclusive retail discounts at Central City, conveniently located below our office.

We thank all applicants in advance for their interest; however, only those selected for further consideration will be contacted.