Corporate Secretary/Executive Assistant to the President

The St. Lawrence Seaway Management Corporation; Eastern Ontario; On-site; CAD 80,000 - 120,000; Full time

Benefits offered by this job

Hybrid work program

Annual performance bonus

Defined-benefit pension plan

Group insurance and virtual healthcare

Professional development opportunities

Job summary

The St. Lawrence Seaway Management Corporation is seeking an Executive Assistant to the President and Corporate Secretary in Cornwall, Ontario.

You will provide strategic support to the President, manage the governance framework, and coordinate Board and committee activities to enable effective decision-making. You will act as a trusted advisor, handling sensitive information, coordinating priorities, and ensuring organizational effectiveness while collaborating with the Executive Leadership

Qualifications

• Bachelor's degree in Business Administration, Law, Governance, Public Administration or related field or equivalent experience.
• Governance-related training or certification is an asset.
• Seven+ years of experience supporting executive leadership with governance and board administration.
• Strong knowledge of governance principles, board practices, meeting procedures and regulatory requirements.
• Ability to anticipate needs, manage priorities and handle sensitive matters with discretion.
• Demonstrated leadership and relationship-building across organizational levels.
• Excellent written and verbal communication in both official languages.
• Proficiency with governance or document management technologies.

Responsibilities

• Leads management of the President's Office, coordinating priorities, calendar, communications, travel, meetings and information needs.
• Provides strategic executive support by managing correspondence, preparing materials, coordinating meetings and ensuring follow-up on key decisions.
• Acts as liaison between the President, ELT, Board and stakeholders.
• Coordinates special projects, sensitive matters and governance events involving the President and Board.
• Acts as Corporate Secretary and oversees board/committee activities, agendas, minutes and follow-up actions.
• Maintains official corporate records and ensures governance compliance with policies and regulations.
• Supports appointment and onboarding of Board members and governance process improvements.
• Handles highly confidential information with discretion and sound judgment.

Skills

Governance knowledge

Board administration

Executive support

Discretion and judgment

Microsoft 365 proficiency

SAP knowledge (asset)

Communication skills

Analytical skills

Organizational skills

Relationship building

Education

Bachelor's degree in Business Administration, Law, Governance, Public Administration or related field

Tools

Microsoft 365

SAP

Job description

At the St. Lawrence Seaway Management Corporation, our people come first. We are proud to make a real difference by contributing to a sustainable and efficient transportation of goods. Applying to join our dynamic team will make you an ambassador for a seaway that is essential to everyone's daily life. Discover a workplace that promotes safety, diversity and innovation.

Location: Cornwall

Province: Ontario (CA-ON)

Assignment: Permanent

# of openings: 1

Our advantages

• Competitive compensation, defined-benefit pension plan, comprehensive group insurance and virtual healthcare.
• Annual performance bonus
• Generous paid time off to support work-life balance.
• Employee and family assistance program.
• Hybrid work program offering flexibility and collaboration.
• Flexible 37.5-hour work week.
• Professional development opportunities, wellness programs and additional employee benefits.

Your role

Reporting directly to the President, the Executive Assistant to the President and Corporate Secretary plays a strategic role in supporting executive leadership and administering the Corporation's governance framework. Working closely with the President, the Board of Directors, the Executive Leadership Team and key stakeholders, the incumbent serves as a trusted advisor and central point of coordination, supporting effective decision-making, governance excellence and organizational effectiveness. This opportunity may be of interest to professionals recognized for their professionalism, judgment, discretion, organizational skills and ability to build trusted relationships.

Key Responsibilities

• Leads the effective management of the President's Office, including the coordination of priorities, calendar, communications, travel, meetings and information requirements.
• Provides strategic executive support to the President by managing correspondence, preparing executive materials, coordinating meetings and ensuring follow-up on key decisions, commitments and corporate initiatives.
• Serves as a key liaison between the President, the Executive Leadership Team, the Board of Directors and internal and external stakeholders.
• Coordinates special projects, sensitive matters and corporate events involving the President and the Board of Directors.
• Acts as Corporate Secretary and oversees the planning and administration of Board and committee activities, including meeting agendas, materials, minutes, resolutions and follow-up actions.
• Maintains official corporate records and supports compliance with applicable governance requirements, legislation, policies and recognized best practices.
• Supports the appointment, onboarding and ongoing effectiveness of Board members and recommends continuous improvements to governance processes and practices.
• Handles highly sensitive, confidential and privileged information with exceptional discretion, professionalism and sound judgment.

Job Requirements

• Bachelor's degree in Business Administration, Law, Governance, Public Administration or a related field, or an equivalent combination of education and experience.
• Governance-related training or certification is considered an asset.
• Minimum of seven (7) years of experience supporting executive-level leadership, combined with experience in corporate governance, Board administration, or corporate secretariat activities.
• Strong knowledge of corporate governance principles, Board practices, meeting procedures and applicable legal and regulatory requirements.
• Proven ability to anticipate needs, manage competing priorities and handle sensitive matters with discretion and sound judgment.
• Demonstrated leadership, initiative and influence, with the ability to build effective relationships at all levels of the organization.
• Excellent analytical, organizational and communication skills, including the ability to prepare high-quality corporate documents, reports and presentations.
• Advanced proficiency with Microsoft 365 and governance or document management technologies; SAP knowledge is an asset.
• Excellent verbal and written communication skills in both official languages.

Working conditions

• Requires flexibility to manage changing priorities, tight deadlines and emerging issues.
• Occasional travel and availability outside regular business hours to support the President, Board activities and corporate events.
• Office-based environment with regular exposure to highly confidential and privileged information.

The St. Lawrence Seaway Management Corporation is committed to diversity by encouraging an inclusive and equitable recruitment and work environment. We welcome everyone to apply, including candidates who identify as a member of one or more of the following groups: women, Indigenous persons, visible minorities and persons with disabilities to apply.

Please note that only those candidates under consideration will be contacted.