Assistant Corporate Secretary

CCC; Ottawa; Hybrid; CAD 101,000 - 134,000; Full time

Benefits offered by this job

EFAP

In-house learning and development

Hybrid work in Ottawa

Job summary

The Canadian Commercial Corporation (CCC) is seeking an Assistant Corporate Secretary to support governance for the Board of Directors and senior management. You will draft resolutions, prepare minutes, and help ensure compliance with legislation and CCC By-Laws.

Reporting to the VP Legal Services and Corporate Secretary, you will manage governance documents, support board agendas, and coordinate with central agencies. Ottawa hybrid work is available.

Qualifications

• Bachelor's degree in finance, accounting, business administration, law or related field.
• Experience in corporate governance or federal public service/Crown corporations (min 3 years).
• Knowledge of board governance, policies and procedures; ability to draft documentation.

Responsibilities

• Deliver governance advice for fiduciary duties of the Board.
• Provide strategic guidance on governance matters for meetings.
• Draft interpretations of governance obligations under relevant acts and By-Laws.
• Update governance documents and present to the Board for review.
• Prepare meeting agendas and act as recording secretary for meetings.
• Assist in material collection and quality assurance for Board materials.
• Maintain records and succession planning related documents.
• Prepare information for external stakeholders and coordinate communications.

Skills

Governance knowledge

Board facilitation

Policy compliance

Document drafting

Education

Bachelor's degree

Tools

MS365

Diligent Board Books

Job description

Salary Range: $100,589.00 To $134,487.00 Annually

Salary: $100,589 - $134,487 per annum (job level/salary upon appointment to be commensurate with experience)

Please see full description & French translation in the attachment below

We are committed to delivering Canada to the world, and we want you to join us on this mission

The Canadian Commercial Corporation is Canada’s only government to government contracting agency. For over 75 years, governments around the world have entrusted us to reliably deliver made-in Canada solutions and projects of national importance. Through our international contracting expertise, we simplify and expedite acquisitions from Canadian suppliers across sectors including aerospace, defense and security, information and communications technology, cleantech and energy, and public infrastructure. If you want to support Canadian businesses to build successful commercial relationships with governments around the world, CCC could be your next career move.

Reporting to the Vice-President Legal Services, General Counsel and Corporate Secretary, the Assistant Corporate Secre tary plays a key role in providing support to the Board of Directors for the day-to-day and recurring operations and the provision of advisory, and governance expertise to the Corporate Secretary, the Senior Management Committee (SMC), and the Board of Directors and its committees. The Assistant Corporate Secretary supports the planning and management of the governance function, maintains strong relationships across CCC, and with various central agencies of government, with regard to corporate governance of CCC.

What you’ll be doing

• Responsible to deliver governance advice necessary to the proper conduct and discharge of the Board of Directors’ fiduciary obligations owed to the Corporation
• Provides strategic guidance to the Corporation, SMC and the Corporate Secretary on governance related matters including in the preparation of and conduct of Board of Directors’ and committee meetings
• Draft and present legal interpretation of Crown Corporation governance obligations under the Financial Administration Act, the CCC Act, and By-Law No. 1 of the Corporation to the Board of Directors, SMC and the Corporate Secretary.
• Reviews and updates governance-related documents, including Terms of Reference, workplans and relevant corporate policies to ensure compliance with legislation, Treasury Board Secretariat guidance and best practices, presenting to the Board of Directors for review and approval.
• Prepares meeting agendas according to Terms of Reference, workplans and action items and presents for approval of senior management and Board and Committee Chairs.
• Attends Board and Committee meetings as recording secretary and maintains corporate record of decisions and discussions, including drafting of all Board resolutions, minutes, and attendance documents and forward planning for action lists and implementation of Board decisions.
• Assists in the collection, review and quality assurance for all materials presented to the Board by Management, including strategic advice and quality checks to ensure Board information needs for decision-making are met; and ensures appropriate access through Board portal to provide access to materials.
• Maintains documents, profiles and matrixes to support Board succession planning and recruitment through central agencies, as well as appointment processes for Board Committee assignments and record of membership.
• Prepares documentation for external stakeholders (Global Affairs Canada, news releases), to ensure appropriate messaging and flag disclosure issues, and arranges orientation sessions and continuing education programs to ensure appropriate information is shared by all Board members.
• Anticipates and addresses CCC’s corporate governance needs to stay current with emerging trends and best practices in the area of corporate governance.

What you’ll bring to CCC

• Completion of a bachelor's degree in finance, accounting, business administration, law or other related field;
• Consideration will be given to candidates with Ad mission to the Law Society of Ontario and are in good standing, or a relevant certification (e.g. Governance Professional of Canada - GPC.D)
• Minimum of 3 years’ experience working in Corporate governance or federal public service/Crown corporations;
• Knowledge of Board governance and related practices, processes, policies, and procedures
• KnowledgeofMS365,as well as the broader CCC,its internaldepartments, and business lines
• Knowledge of office productivity software and databases, discipline-specific software (e.g. Diligent Board Books), enterprise software, and technology devices

What we will offer you

• Competitive & transparent compensation package
• Employee and Family Assistance Program (EFAP)
• In-house learning and development opportunities

Employee must be able to work in a hybrid work environment in Ottawa, ON.

CCC promotes a workplace that celebrates diversity and inclusion. CCC is also committed to employment equity and encourages applications from women, Indigenous people, persons with disabilities, and members of visible minorities. Please advise us of any accommodation requirements during the selection process.

Attachments (1)

Assistant Corporate Secretary -- Simplified JD BIL.pdf