Corporate Receptionist

Recrute Action; Calgary; On-site; Full time

Job summary

Join a leading global insurance organization as a corporate receptionist, managing visitor experiences and providing administrative support in a fast-paced environment. This full-time role offers a dynamic workplace and numerous opportunities to grow within a passionate and inclusive team.

Qualifications

• Corporate reception or administrative experience in a professional office setting.
• Strong customer service mindset with a positive, proactive attitude.
• Ability to remain calm and resourceful when handling unexpected issues.

Responsibilities

• Greet and direct visitors, clients, and vendors professionally.
• Answer and screen incoming calls, providing basic information and routing as necessary.
• Schedule meetings and coordinate boardroom bookings with accuracy and efficiency.

Skills

Communication

Multitasking

Organizational Skills

Customer Service

Microsoft Office Suite

Job description

Be the face of a global insurance organization in this full-time, corporate reception role. You’ll manage visitor experience, coordinate meetings, and provide top-tier administrative support in a professional, fast-paced environment. Office services or reception experience is a strong asset.

What is in it for you :

• Hourly salary of $22.46.
• 11-month contract.
• Full-time position : 37.50 hours per week.
• Weekday schedule from 8 : 00 am to 4 : 30 pm.
• On-site work in a dynamic environment.
• Join a passionate and inclusive team of professionals.

Responsibilities :

• Greet and direct visitors, clients, and vendors professionally.
• Answer and screen incoming calls, providing basic information and routing as necessary.
• Maintain office security by monitoring access, issuing visitor badges, and managing logs.
• Schedule meetings and coordinate boardroom bookings with accuracy and efficiency.
• Provide support with AV setups, meeting room preparation, and tear-downs.
• Handle general administrative duties, including maintaining reports and logs.
• Order office supplies and consumables using Oracle I Procurement system.
• Monitor and support printer functionality, place service calls, and troubleshoot issues.
• Assist with servery and occasional hospitality-related duties as needed.
• Liaise with internal clients to support service needs and build strong working relationships.

What you will need to succeed :

• Corporate reception or administrative experience in a professional office setting.
• Superior communication skills, both written and verbal.
• Proficient with Microsoft Office Suite.
• Excellent multitasking, organizational, and prioritization abilities.
• Professional appearance and polished demeanor.
• Ability to remain calm and resourceful when handling unexpected issues.
• Strong customer service mindset with a positive, proactive attitude.
• Punctual, dependable, and comfortable working independently or in a team.
• Ability to lift and move light items as needed (e.g., meeting room setups).

Why Recruit Action?

Recruit Action (agency permit : AP-2504511) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.