Corporate Purchasing & Maintenance Administrator

Manitoulin Group of Companies; Lively; On-site; CAD 29,000 - 36,000; Full time

Benefits offered by this job

Competitive wages

Opportunities for Growth and Advancing

Job summary

Manitoulin Transport is seeking a Corporate Purchasing & Maintenance Administrator in Ontario. This full-time role handles purchasing, AP processing, DEF supply, and maintenance logistics across network terminals. You will oversee supplier coordination, payroll data input, and fleet invoicing, ensuring accurate records and compliant processes.

The position emphasizes cost analysis, strong communication, and problem-solving abilities to optimize maintenance operations and supply chain efficiency.

Qualifications

• Cost analysis and cost reduction skills.
• Clear, effective communication abilities.
• Technical and mechanical troubleshooting/problem solving.
• Commitment to quality maximization.

Responsibilities

• Purchasing/Admin duties across sites.
• Reviewing, processing, and approving items in AP scanning.
• Process shop supplies across maintenance sites.
• Process maintenance-related supplies to all terminals.
• Oversee logistics of orders with suppliers and carriers.
• Maintain a maintenance process exception queue under 7 days.
• Support (DEF) supply across the network.
• Record fill requests, order supplies, and approve invoices.
• Assist with payroll hours input.
• Reconcile fleet invoices and maintenance-related charges.
• Audit compliance with processes and standards.
• Support overflow workload across Maintenance network.

Skills

Cost Analysis/Cost Reduction

Good communication skills

Technical/mechanical troubleshooting

Quality maximization

Job description

Corporate Purchasing & Maintenance Administrator

• Full-time
• Compensation: CAD 21.16 - CAD 26.45 - hourly

For over 65 years, Manitoulin Transport has been providing comprehensive transportation and logistics solutions for cli ents across North America. Our success lies in our innovation and safety, and our dedication to reliable, on-time delivery. So, if you know where you’re headed, we have the training and career development to help you get there.

Responsibilities

• Purchasing/Admin
• Reviewing, processing, and approving items assigned in AP scanning
• Process shop supplies across all maintenance sites
• Process maintenance-related supplies to all terminals in the network
• Oversee logistics of orders by working with partner suppliers, tracking when supplies are ready for pickup, working with our preferred carrier for delivery and tracking arrival
• Maintain a maintenance process exception queue less than 7 days
• Support and supply DEF across the network
• Some terminals have bulk deliveries while others carry totes, drums or jugs of DEF
• Record fill requests, order supply, process and approve invoices
• Support maintenance profiling/ processing overflow (vacations, holidays, short staff and sick leave) in both in-house and third-party teams.
• Support maintenance facilities with training/training file compliance.
• Input hours into payroll sheets based on electronic payroll report for location manager review.
• Fleet charge + Paccar Fleet service invoice reconciliation/ processing
• Online software subscriptions not supported by IT (OnCommand, others)
• Audit and ensure compliance with the following
• Assist with overflow workload across the Maintenance network and other duties may be assigned

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Cost Analysis/Cost Reduction
• Good communication skills
• Technical/mechanical troubleshooting/problem solving
• Quality maximization

What do we offer you?

• Competitive wages
• Opportunities for Growth and Advancement