Corporate Office Administrator: Operations & Records

Pangeo Group; Windsor; On-site; CAD 45,000 - 60,000; Full time

Job summary

Pangeo Corp in Windsor, Ontario, is seeking an Office Administrator to coordinate daily administrative operations across the corporate office, support leadership, and ensure documentation and communications run smoothly. This on-site role requires collaboration with finance, HR, and operations, with a focus on process improvement and audit readiness.

You will manage filing, vendor relations, and accounts payable support, travel arrangements, and confidential information with professionalism.

Qualifications

• 3–5 years of office administration experience in a corporate or professional environment.
• Experience supporting senior leadership or corporate departments preferred.
• Proficiency in Microsoft Office Suite and document management systems required.

Responsibilities

• Coordinate and manage the daily administrative operations of the corporate office.
• Serve as the primary point of contact for internal administrative support.
• Maintain organized electronic and physical filing systems.
• Manage incoming and outgoing mail, courier services, and office communications.
• Maintain office supply inventory and coordinate procurement with approved vendors.
• Ensure office equipment and facilities are functioning properly and coordinate maintenance when required.
• Support leadership with scheduling, meeting coordination, and travel arrangements.
• Prepare corporate documentation, reports, presentations, and internal communications.
• Maintain company records, administrative trackers, and document repositories.
• Assist leadership with coordination of corporate meetings, board meetings, or executive briefings.
• Support internal projects requiring administrative coordination.
• Maintain accurate contact lists, distribution lists, and internal directories.
• Assist with organizing invoices, receipts, and purchase documentation.
• Support administrative components of accounts payable and vendor documentation.
• Maintain financial filing systems and expense documentation.
• Assist with expense report tracking and reconciliation coordination.
• Provide documentation support during audits.

Skills

Office administration

Organizational skills

Written communication

Verbal communication

Confidential information handling

Multitasking

Microsoft Office

Executive support

Education

Business Administration Diploma

Office Administration Diploma

Management Diploma

Accounting or related field preferred

Tools

Document management systems

ERP systems

Corporate administrative platforms

Job description

Pangeo Corp in Windsor, Ontario, is seeking an Office Administrator to coordinate daily administrative operations across the corporate office, support leadership, and ensure documentation and communications run smoothly. This on-site role requires collaboration with finance, HR, and operations, with a focus on process improvement and audit readiness.

You will manage filing, vendor relations, and accounts payable support, travel arrangements, and confidential information with professionalism.