Corporate Conference and Event Coordinator - 1 Year Contract (40255028)

Sodexo Canada Ltd; Toronto; On-site; CAD 55,000 - 60,000; Full time

Job summary

Sodexo Canada Ltd. is seeking a Corporate Conference and Event Coordinator for a 1-year contract based in Toronto. You will support planning and execution of meetings, conferences, and corporate events, coordinating logistics and vendor relations to ensure a flawless client experience.

This role requires 1–3 years in event management, strong communication, and superb organizational skills. You will work with internal teams to manage details, budgets, and reporting, contributing to the Meetings

Qualifications

• 1-3 years of experience in event management
• Strong teamwork and collaboration across departments
• Exceptional service orientation and client focus
• Well-organized with ability to manage multiple tasks

Responsibilities

• Manage event bookings and scheduling calendars
• Coordinate room setup, catering, AV, and client requests
• Prepare quotes, proposals, contracts, and documentation
• Track events using Delphi and planning tools
• Coordinate setup, execution, and teardown activities
• Monitor budgets and financial reporting

Skills

Event management

Team player

Communication skills

Organizational skills

Tools

Delphi

Social Tables

Microsoft Office

Job description

Corporate Conference and Event Coordinator - 1 Year Contract (40255028)

• Full-time
• Province: ON
• Bonus AIP Eligible/Bonus AIP Eligible: No
• Compensation: CAD 55,000 - CAD 60,000 - yearly

Grow your career with a company that shares your passion!Our Corporate Services Divisionhas an exciting new opportunity to jointheSodexo team as our next Corporate Conference and Event Coordinator (1 Year Contract)located in Toronto.

At Sodexo, we go beyond traditional workplace solutions to create environments where employees thrive. From innovative culinary programs that bring daily delight to integrated facilities management that fosters productivity and well-being, our team plays a vital role in shaping thriving workplaces.

Our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

How You'll Make an Impact:

As a Corporate Conference & Event Coordinator, you will support the planning and execution of meetings, conferences, and corporate events while ensuring an exceptional experience for clients and guests. You will work closely with internal teams, clients, and vendors to coordinate logistics, manage event details, and support successful event delivery.

You will:

• Manage event bookings and maintain accurate scheduling calendars.
• Coordinate event details including room setup, catering requirements, audiovisual needs, and other client requests.
• Partner with the Conference Planning team to ensure client expectations are met before and during events.
• Prepare event quotes, proposals, contracts, and related documentation.
• Track and manage events using Delphi and other planning tools.
• Communicate event requirements and logistics to internal teams and stakeholders.
• Coordinate event setup, execution, and teardown activities.
• Liaise with suppliers and vendors to arrange rentals, services, and event requirements.
• Monitor event budgets and assist with cost tracking and financial reporting.
• Conduct site visits and inspections as required throughout the planning process.
• Support the Meetings Excellence program by following established standards, procedures, and best practices.
• Complete billing, invoicing, and post-event financial reconciliation processes accurately and on time.
• Prepare daily and weekly reports on event activity and department performance.
• Evaluate event success and gather feedback to support continuous improvement.
• Provide administrative and operational support to the Conference Planning team as required.
• Perform other duties as assigned.

What You’ll Need toSucceed:

• 1-3 of experience in event management, preferably in hotel or conference centres
• Team player to maintain effective relationships and communication between various departments involved in the delivery of any conference or event.
• Exceptionally service oriented
• Well-organized multi-tasker
• Outstanding communication and interpersonal skills
• Strong relationship builder
• Software skills include Delphi, Social Tables, Microsoft Office
• Must be a self-starter, able to take initiative, running projects from start through to completion with minimal oversight

What Makes Sodexo Different:

Working with Sodexo is more than a job; it’s a chance to be part of something greater because we believe our everyday actions have a big impact. Youbelongin a company that allows youactwith purpose andthrivein your own way. In addition, we offer:

• Flexible work environment
• Competitive compensation & great employee benefits
• Training and development programs
• Countless opportunities for growth
• Corporate responsibility & sustainability
• An award-winning employer for Sustainability, Diversity & Inclusion, Corporate Social Responsibility, and much more. View Sodexo’s latest awards here
• And so much more!

Sodexo is committed to Employment Equity and Diversity. We do not discriminate against any employee or applicant for employment because of national origin, race, religion, ethnic group, age, disability, gender, sexual preference, sexual or gender identity, status as a veteran or any other federal, provincial or local protected class.

We welcome and encourage applications from people with disabilities.Accommodation is available on request from candidates taking part in all aspects of the selection process.

Sodexo is committed to providing a safe and healthy working environment for our team members, customers, clients, contractors, business partners, guests, and members of the public with whom we regularly interact. We require that all new hires in hospitals, long term care facilities, and senior homes to be fully vaccinated against COVID-19 and may require any other new hires to be fully vaccinated based on the location and scope of their employment.

Thank you for your interest in Sodexo.

Please note that only those candidates under consideration will be contacted.