Copyright Assistant - LA3 (AESES)

UM Careers; Winnipeg; On-site; CAD 41,000 - 56,000; Full time

Job summary

The University of Manitoba is seeking an Assistant to support the Copyright Strategy Manager in copyright compliance, clearance, and related education initiatives. The role involves analyzing copying practices, communicating with instructors, and updating license and transaction records.

The position requires a library technician diploma, several years in libraries or publishing, strong writing and research skills, and the ability to work independently under tight deadlines on campus.

Qualifications

• A library technician’s diploma is required.
• University education in a related field preferred.
• An acceptable equivalent of education and experience will be considered.
• A minimum of three years’ experience in a related field (including libraries, publishing, etc.) is required.
• Experience or interest in copyright law is preferred.
• Familiarity with issues relating to Canadian universities is preferred.
• Familiarity with The University of Manitoba or interest in working with a University or other educational institution is preferred.
• Effective writing skills are required.
• Attention to detail is required.
• Analytical skills are required.
• Office skills, including efficient time management, strong organizational skills, and strong computer skills (Excel, Word, Internet, Outlook) are required.
• Ability to apply copyright principles and policies to particular situations and problems is required.
• Technical abilities are required, including: Proficiency with computers and software used in the office setting.
• Ability to understand and work with learning management systems, library systems and other technologies relevant to copyright issues.
• Advanced research skills.
• Ability to work independently and efficiently under time pressures is required.
• Ability to attend to fine details is required.
• Interpersonal abilities, including the ability to work effectively in teams and to communicate with a broad spectrum of people in the University community, from faculty to students, and with external clients (publishers, authors, agents, librarians, etc.) are required.
• Satisfactory work record, including satisfactory attendance and punctuality, is required.

Responsibilities

• COPYRIGHT COMPLIANCE AUDIT: The Assistant will help analyze compliance with statutory obligations and University policies, procedures and rules.
• Analyze all forms of copying done at the university including the digital uploading of copyrighted material to the learning management systems.
• Under the direction of the Copyright Strategy Manager, the Assistant will communicate with instructors about compliance issues.

Skills

Effective writing skills

Attention to detail

Analytical skills

Office software (Excel, Word, Internet

Outlook

Copyright principles & policies

Learning management systems

Library systems knowledge

Advanced research skills

Time management

Independent work under pressure

Interpersonal communication

Attendance & punctuality

Education

Library technician diploma

University education in related field preferred

Equivalent education/experience accepted

Job description

Work schedule: 35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)

Salary: $22.33 to $30.89 per hour ($40,640.60 to $56,219.80 per annum)

Appointment Dates November 16, 2026 to May 12, 2028

420 hours worked

Qualifications

MINIMUM FORMAL EDUCATION/TRAINING:

• A library technician’s diploma is required.
• A University education in a related field preferred.
• An acceptable equivalent of education and experience will be considered.

EXPERIENCE:

• A minimum of three years’ experience in a related field (including libraries, publishing, etc.) is required.
• Experience or interest in copyright law is preferred.
• Familiarity with issues relating to Canadian universities is preferred.
• Familiarity with The University of Manitoba or interest in working with a University or other educational institution is preferred.

SKILLS AND ABILITIES:

• Effective writing skills are required.
• Attention to detail is required.
• Analytical skills are required.
• Office skills, including efficient time management, strong organizational skills, and strong computer skills (Excel, Word, Internet, Outlook) are required.
• Ability to apply copyright principles and policies to particular situations and problems is required.
• Technical abilities are required, including:
  • Proficiency with computers and software used in the office setting.
  • Ability to understand and work with learning management systems, library systems and other technologies relevant to copyright issues.
  • Advanced research skills.
• Ability to work independently and efficiently under time pressures is required.
• Ability to attend to fine details is required.
• Interpersonal abilities, including the ability to work effectively in teams and to communicate with a broad spectrum of people in the University community, from faculty to students, and with external clients (publishers, authors, agents, librarians, etc.) are required.
• Satisfactory work record, including satisfactory attendance and punctuality, is required.

Key responsibilities

COPYRIGHT COMPLIANCE AUDIT

• The Assistant will help analyze compliance with statutory obligations and University policies, procedures and rules.
• Analyze all forms of copying done at the university including the digital uploading of copyrighted material to the learning management systems.
• Under the direction of the Copyright Strategy Manager, the Assistant will communicate with instructors about compliance issues.

COPYRIGHT CLEARANCE

• Under the supervision of the Copyright Strategy Manager, the Assistant will review existing licenses and provide clearance services for the use of copyrighted material.This may include searching library catalogues and the web to confirm local holdings and bibliographic information, and obtaining licences or transactional permissions from copyright collectives (such as Copyright Clearance Center), from publishers, or from authors.
• The Assistant will update databases with clearance details, will communicate results with requestors, and will pay invoices.

COPYRIGHT EDUCTION AND OTHER

• The Assistant will provide administrative and clerical assistance to the Copyright Strategy Manager, such as assisting with preparing web content, or answering routine directional questions.
• Perform other duties as assigned.

Additional information

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact [e-mail] or 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.