Coordonnateur, Sécurité/Security Coordinator

CAN ASC-Jones Lang LaSalle Real Estate Services, Inc. Markets; Montreal; On-site; CAD 55,000 - 75,000; Full time

Job summary

Jones Lang LaSalle in Montreal, QC is seeking an experienced on-site administrator. You will support the Operations Manager, supervise security and maintenance contracts, and manage safety and reporting duties.

The role requires 5 years of admin experience, fluency in French and English, and knowledge of MS Office and Yardi. This is a full-time, on-site position in Montreal.

Qualifications

• Minimum of 5 years of administrative experience.
• High School Diploma or equivalent; security training is an asset.
• Diploma or certificate in administration is an asset.
• Excellent command of Microsoft Office (Word, Excel).
• Knowledge of Yardi software is an asset.
• Bilingual in French and English, spoken and written.

Responsibilities

• Assist the Operations Manager with follow-ups and corrective actions from insurers and inspections.
• Supervise service contracts for security, snow removal, landscaping, and pest control.
• Ensure inspections and follow-ups for alarm systems and fire alarms are completed; test and report.
• Respond to tenant complaints and perform follow-ups and quality control.
• Collaborate on emergency and pandemic plans and drills.
• Lead internal health and safety committees; produce reports and manage purchases.
• On-site presence 5 days a week.

Skills

Bilingual in French and English

MS Office proficiency

Education

High School Diploma or equivalent

Diploma or certificate in administration

Security training

Tools

Yardi software

Job description

Montreal, QC H1M 1W9

Applying to

Full Time

Montreal, QC H1M 1W9

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Your key responsibilities will be:

• Assists the Operations Manager with follow ups and required corrective measures proposed by insurers and from various inspection assessments.
• Supervise different service contracts such as Security, snow removal, outdoor landscaping and pest control.
• Ensure inspections and follow-up recommendations for alarm and fire alarm systems are performed or put in place. Proceed with testing and complete the PIV report.
• Respond to tenant complaints and requests, conduct follow-up and quality control.
• Collaborate in the updating of emergency and pandemic plans and training/exercises.
• Ensure that repairs to buildings for exterior work are done (Miscellaneous repairs, lineages, ensure the supervision of outside employees (Garage).
• Proceed daily with interior and exterior inspection round of buildings.
• Assume leadership of the Property Health and Safety Committees.
• Produce reports, solicit quotes, and proceed with material purchases.
• Actively contribute to operational meetings.
• Ensure proper follow up on incident/anomaly reports.
• Procced with inspections of safety equipment such as safety harnesses, lifting equipment (Aerial Platforms, Plafo-lifts), outdoor vehicles, etc, and are fully compliant with company policies and legislation.
• Actively contribute to RedFlag testing
• Ensure that property's Riskcheck files are updated in collaboration with the teams.
• Remain available to answer calls outside of normal business hours.
• Collaborate with the construction department and major projects, ensure compliance with parking policies, traffic and safety on sites.
• Provide support to your superior during special mandates.

This position requires to be on-site 5 days a week.

Key requirements:

• Hold a High School Diploma or equivalent; Security training
• Five years of administrative experience;
• Diploma or certificate in administration, an asset;
• Excellent command of the Microsoft Office suite (Word, Excel, etc.):
• Knowledge of Yardi software is an asset;
• The candidate must be able to work under pressure in a dynamic environment;
• Bilingual in French and English*, spoken and written.

*Oral and/or written interactions with tenants, tourists or external partners based outside Quebec (for example, service providers, law firms, peers, bankers, brokerage firms, credit analysis firms, credit agencies, non-French-speaking clients, etc.)

Location: On-site –Montreal, QC

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Vos principales responsabilités seront les suivantes:

• Assister le gestionnaire, Exploitation dans le cadre des processus de suivis et des correctifs requis par les assureurs et les expertises d'inspection diverses.
• Superviser les différents contrats de service pour la sécurité, le déneigement, le paysagement et la gestion parasitaire.
• S’assurer que les inspections, suivis et recommandations pour les systèmes d'alarme et alarme incendie sont complétés ou implantées. Procéder aux différents tests et compléter le rapport sur les PIV.
• Effectuer le suivi approprié pour des rapports d’incident/d’anomalie.
• Effectuer des rondes quotidienement d’inspection intérieur et extérieur pour les immeubles.
• Collaborer à la mise à jour des plans d'urgence, de pandémie et aux formations/exercices.
• Contribuer activement aux réunions d’opération.
• Collaborer avec le service de construction et des projets majeurs, voir au respect des politiques de stationnement, à la circulation et à la sécurité sur les sites.
• Répondre aux plaintes et aux demandes des locataires, effectuer un suivi et un contrôle de qualité.
• Agir à titre de responsable des comités Santé et sécurité des immeubles.
• S’assurer de la mise à jour des dossiers Riskcheck pour Galeries d’Anjou en collaboration avec les équipes.
• Produire les rapports, obtenir des soumissions et procéder aux achats.
• Assurer le suivi et le respect des inspections des équipements tel que les harnais de sécurité, les équipements de levage (Nacelles, Plafo-lifts), les véhicules extérieurs etc.
• Contribuer activement aux tests RedFlag
• Demeurer disponible pour répondre aux appels en dehors des heures normales d'opération.
• Apporter un soutien à son supérieur lors de mandats spéciaux.

Ce poste requiert d'être présent 5 jours par semaine

Qualifications requises

• Détenir un Diplôme d’études secondaires ou l’équivalent; Formation en sécurité un atout (BSP) ou équivalent
• Un minimum de 5 années d’expérience dans des fonctions administrative liées à la sécurité;
• Diplôme ou certificat en administration, un atout;
• Excellente maitrise de la suite Microsoft Office (Word, Excel, etc.);
• Le titulaire devra être en mesure de travailler sous pression dans un milieu dynamique;
• Français et anglais*, parlés et écrits.

*Interactions orales et/ou écrites avec des locataires, touristes ou partenaires externes basés à l’extérieur du Québec (par exemple, fournisseurs de services, cabinets d’avocats, pairs, banquiers, firmes de courtage, firmes d’analyse de crédit, agences de crédits, clientèle non-francophone, etc.)

Your key responsibilities will be:

• Assists the Operations Manager with follow ups and required corrective measures proposed by insurers and from various inspection assessments.
• Supervise different service contracts such as Security, snow removal, outdoor landscaping and pest control.
• Ensure inspections and follow-up recommendations for alarm and fire alarm systems are performed or put in place. Proceed with testing and complete the PIV report.
• Respond to tenant complaints and requests, conduct follow-up and quality control.
• Collaborate in the updating of emergency and pandemic plans and training/exercises.
• Ensure that repairs to buildings for exterior work are done (Miscellaneous repairs, lineages, ensure the supervision of outside employees (Garage).
• Proceed daily with interior and exterior inspection round of buildings.
• Assume leadership of the Property Health and Safety Committees.
• Produce reports, solicit quotes, and proceed with material purchases.
• Actively contribute to operational meetings.
• Ensure proper follow up on incident/anomaly reports.
• Procced with inspections of safety equipment such as safety harnesses, lifting equipment (Aerial Platforms, Plafo-lifts), outdoor vehicles, etc, and are fully compliant with company policies and legislation.
• Actively contribute to RedFlag testing
• Ensure that property's Riskcheck files are updated in collaboration with the teams.
• Remain available to answer calls outside of normal business hours.
• Collaborate with the construction department and major projects, ensure compliance with parking policies, traffic and safety on sites.
• Provide support to your superior during special mandates.

This position requires to be on-site 5 days a week.

Key requirements:

• Hold a High School Diploma or equivalent; Security training
• Five years of administrative experience;
• Diploma or certificate in administration, an asset;
• Excellent command of the Microsoft Office suite (Word, Excel, etc.):
• Knowledge of Yardi software is an asset;
• The candidate must be able to work under pressure in a dynamic environment;
• Bilingual in French and English*, spoken and written.

*Oral and/or written interactions with tenants, tourists or external partners based outside Quebec (for example, service providers, law firms, peers, bankers, brokerage firms, credit analysis firms, credit agencies, non-French-speaking clients, etc.)

Location: On-site –Montreal, QC

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.