Coordinator, Talent Management, People & Culture

University of Calgary; Calgary; On-site; CAD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated Coordinator for Talent Management. This role is pivotal in designing and implementing talent attraction programs while supporting recruitment training for hiring managers. The ideal candidate will thrive in a dynamic environment, managing multiple priorities with strong organizational skills. You will collaborate closely with the Talent team to ensure the successful delivery of various initiatives. If you are passionate about enhancing employee engagement and development within a vibrant university setting, this opportunity is perfect for you. Join a community that values diversity, equity, and inclusion while making a significant impact on faculty and staff development.

Qualifications

• Degree in HR, Marketing, or Business required.
• 2+ years of experience in administrative roles preferred.
• Strong communication and organizational skills essential.

Responsibilities

• Coordinate and lead participant communications and program support.
• Manage reports, databases, and materials for talent programs.
• Provide quality customer service and support project completion.

Skills

Project Management

Interpersonal Communications

Organizational Skills

Data Analysis

Customer Service

Microsoft Office Suite

Power BI

PeopleSoft or HRIS

Education

Degree in Human Resources

Degree in Marketing

Degree in Business

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Job description

Description

Talent Management within People and Culture is currently seeking a Full-time Regular Coordinator, Talent Management.

Talent Management is responsible for designing and implementing talent attraction programs and strategies, and development and implementation of recruitment/selection training and resources to support hiring managers. This area also develops programming designed to retain and develop our faculty and staff. This includes internal learning/leadership development programs, performance management, employee engagement, organizational effectiveness, organizational development, facilitation, team effectiveness and change management service.

Reporting to the Associate Director, Talent Management, the Coordinator supports Talent Management programs, projects and initiatives. This position requires an individual who will take initiative to develop creative and proactive solutions related to administrative and program coordination tasks.

The incumbent will manage multiple priorities and demands in a day-to-day environment that is constantly changing. Considerable discretion is necessary as the position is privy to, and works with sensitive, highly confidential information. A high level of expertise and knowledge of business operations such as project management, events management, interpersonal communications, design and marketing skills, knowledge of accessibility, equity, diversity, inclusion, and the ability to quickly gain a strong understanding of the University's mission, values and operating procedures is required in this role. Strong organizational skills are essential to meet deadlines and manage multiple projects at various times. Incumbents are fully responsible for completing their own work and ensuring that tasks are completed within applicable deadlines.

Summary of Key Responsibilities (job functions include but are not limited to):

• Perform updates and maintain reports and/or databases including course set-up, roster changes, class changes, course database and attendance monitoring.
• Coordinate and lead participant communications.
• Provide all UProgram administrative support, including facility bookings, calendar management, program evaluation and data reporting and analysis.
• Manage materials including communications, learning materials/resources and branding.
• Work closely with the Talent team to effectively coordinate and administer initiatives and projects internally or externally.
• Provide consistent, quality customer service internally and externally.
• Support successful completion of the projects and initiative deliverables within the COE.

Qualifications / Requirements:

• Degree with a focus in Human Resources, Marketing, Business or related field.
• A minimum of 2 years progressive experience in a similar role.
• Equivalent education and/or experience may be considered.
• Excellent communication skills (both written and verbal).
• Advanced computer skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Advanced experience in Excel and reporting with the ability to manipulate large data, format tables, create pivot tables, use formulas, etc.
• Working knowledge and a curiosity for Power BI will be considered an asset.
• A strong continuous improvement mindset and the ability to leverage data for the purposes of storytelling.
• Strong organizational and time management skills required, with the ability to prioritize and manage competing deadlines.
• An ability to work effectively in a highly collaborative team setting as well as being independent and self-directed.
• A strong ability to plan for and efficiently manage multiple complex tasks with strong attention to detail.
• Must be open to learning and development, as well as willing to accept new challenges and assignments.
• Experience in PeopleSoft or another HRIS will be considered an asset.

Application Deadline: January 10, 2025

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is classified in the Operational and Administrative Support Career Band, Level 3 of the Management and Professional Staff Career Framework.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, and is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities.

Do you have most but not all the qualifications? Research shows that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.