Coordinator, Specialty Leasing

OPGI Management Limited Partnership; Canada; Vor Ort; CAD 81.000 - 95.000; Vollzeit

Benefits dieser Stelle

Group benefits

Retirement plans

Zusammenfassung

OMERS / Oxford Properties Group is seeking a Specialty Leasing Coordinator for Square One to drive revenue, manage renewals, and grow the storage program while elevating the brand through activations.

You will coordinate leasing transactions, budgeting, and internal communications with Legal, RDC, Marketing, and Operations, ensuring contracts and documentation are accurate and timely. A client-focused, collaborative mindset is essential.

Qualifikationen

• Minimum 3+ years in Shopping Centre Retail or 5+ years in related sales.
• Excellent communication and teamwork in a diverse environment.
• Strong relationship-building abilities with tenants and clients.

Aufgaben

• Prepare and manage agreement requests and renewals.
• Maintain accurate inventory tracking and reporting for Specialty Leasing categories and client files.
• Ensure timely receipt of all required documentation (payments, insurance, marketing assets) before lease start dates.
• Coordinate the logistics of tenant activity—from site visits to move-in and key handover to payment/insurance to move out.
• Assist the Senior Manager with forecasting and the preparation of annual budgets for Specialty Leasing and Storage.
• Coordinate with accounting to provide backup and variance explanations for Specialty Leasing accounts/budgets.

Kenntnisse

Effective communicator

Team player

Relationship-building

Retail trend awareness

Ausbildung

Post-Secondary Education in Business, Marketing, or Sales

Tools

MS Office

Jobbeschreibung

Choose a workplace that empowers your impact. Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be - and deliver - your best. We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work. Don’t just work anywhere - come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first.

As a Specialty Leasing Coordinator at Square One, you'll play a pivotal role in supporting the Senior Manager of Specialty Leasing to drive revenue and enhance the brand’s positioning. Your work will directly contribute to meeting the annual NOI targets and support key objectives such as prospecting, renewals, and managing our large-scale storage program. Additionally, you'll help elevate Square One’s brand through meaningful partnerships and activations.

You Will Be Responsible For Revenue Generation & Prospecting: Support the Senior Manager in generating income opportunities through prospecting, new tenant acquisition, and ensuring successful activations. Storage Program Ownership: Manage our significant storage program, including ensuring adherence to budget, overseeing renewals and expirations, conducting tenant tours, prospecting and monitoring program logistics. Project & Logistics Management: Coordinate the logistics of specialty leasing activities such as brand activations, and pop-ups. Oversee tenant set-up to move-out and ensure smooth operations across these programs. Internal Coordination & Communication: Act as the liaison between the Specialty Leasing department and other internal teams such as Legal, RDC, Marketing, and Operations. Ensure clear communication of updates, inquiries, and tenant details. Documentation & Contract Management: Assist in coordinating new and existing agreements and necessary documentation. Work closely with the Retail Legal team to ensure compliance and accurate contract management. Administrative Support: Provide comprehensive administrative support, including preparing specialty leasing transaction documents and ensuring all required agreements, payments, insurance, design plans and documentation are in order. Frequently update budgets, floorplans, trackers and pitch decks.

Key Responsibilities

• Prepare and manage agreement requests and renewals.
• Maintain accurate inventory tracking and reporting for all Specialty Leasing categories and client files.
• Ensure timely receipt of all required documentation (payments, insurance, marketing assets etc.) before lease start dates.
• Coordinate the logistics of tenant activity - from site visits to agreements to move in/key handover to payment/insurance to move out
• Assist the Senior Manager with forecasting and the preparation of annual budgets for Specialty Leasing and Storage.
• Coordinate with accounting to provide necessary backup and variance explanations for Specialty Leasing accounts/budgets.

Required Skills & Experience

• Post-Secondary Education in Business, Marketing, or Sales.
• 3+ years in Shopping Centre Retail or 5+ years in related sales experience.
• Effective communicator and a team player in a diverse environment.
• Strong relationship-building abilities, comfortable with tenant tours and client interactions.
• Strong understanding of retail trends and brands.

Preferred Skills & Experience

• Brand management or sponsorship development experience is a plus.
• Excellent at managing multiple projects, budgeting, and working with agreements.
• Skilled at anticipating needs, problem-solving and adapting to new challenges.
• Proficient in MS Office products and general computer literacy.

The expected salary range for this position is $58,000 - $68,000 per year. You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans - details on these elements of compensation are included within OMERS & Oxford offer letters.

This posting is for an existing vacancy.

Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is at its best when our workforce reflects the communities where we live and work - and the customers we proudly serve. From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience.

Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.

We are passionate about inclusion and advocate for I&D across our network of employees, members and partners.

We are proud of our commitment to developing a best in class approach to complete wellness for our employees and members.

We invest in our people, providing them with opportunities so they can develop and grow.