Coordinator, Marketing

Allied REIT; Toronto; On-site; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Health benefits

Retirement savings plan

Paid personal days

Volunteer day

Six personal days + half-days before a

Flexible/hybrid options

Job summary

Allied is a leading owner-operator of urban workspace in Canada. The Marketing Coordinator role supports the Marketing team, handling calendars, meeting coordination, materials, and vendor communications to keep the department organized and efficient.

The position involves onsite events, community programming, revenue initiatives, budgeting support, and collaborative project management. Strong communication, teamwork, and attention to detail are essential.

Qualifications

• Proficient in MS Word, Excel, Outlook, PowerPoint and Canva.
• Excellent verbal and written communication.
• Proven organizational skills and ability to meet deadlines.
• Strong customer service and multitasking abilities.

Responsibilities

• Support onsite events and marketing programs execution.
• Coordinate logistics, payments, insurance and event documentation.
• Maintain schedules for marketing projects, budgets and expenditures.
• Manage purchase and invoice administration and ensure timely processing.
• Support marketing reporting with data analysis and market insights.
• Prepare presentations for monthly partnership reporting.
• Respond to guest inquiries via phone, email and chat.

Skills

MS Word

MS Excel

Outlook

PowerPoint

Canva

Communication

Organization

Customer service

Multitasking

Attention to detail

Teamwork

Flexible hours

Education

Marketing degree/certificate

Tools

Adobe Suite

Yardi or ERP

Job description

About Allied

Allied is a leading owner-operator of distinctive urban workspace in Canada’s major cities. Our work is grounded in a clear purpose: to provide knowledge-based organizations with distinctive urban environments that support creativity,connectivityand human wellness.

Our vision is more expansive. Weseekto make a continuous contribution to cities and culture that elevates and inspires the humanity in all of us.Thisvision informs how weoperate, how wedesignand how welead.

Real estate, for us,is not a passive investment. Itis a profoundly human endeavour,one that must promote wellness, sustainability,diversityand creativity—today and for generations to come.

Allied is also a place to build a career of consequence. If you are looking for work that is thoughtful,tangibleand enduring—work that contributes meaningfully to cities and the people who inhabit them—you will find purpose here.

For more information on Allied’sapproach to city-building, visit our Insights page.

The Well is a unique and innovative joint venture between Allied and Riocan.

Located at Spadina and Front, The Well brings together three million square feet of retail, office and residential space constructed over 7.7 acres. Through this, The Well sets the stage for meaningful experiences that draw people from down the street and across the globe to eat, shop, work, live and play in Toronto.

Purpose

Reporting to the Senior Manager, Marketing, The Well, the Marketing Coordinator is a primarily administrative role that provides essential day-to-day operational support to the Marketing team. The focus of this position is keeping the department highly organized and running smoothly through meticulous calendar and inbox management, meeting coordination (agendas, materials, and notes), tracking deadlines and approvals, maintaining accurate files and shared folders, and coordinating with internal stakeholders and external vendors. This role requires exceptional attention to detail and strong follow-through to ensure marketing materials, programs, and supporting collateral are current and accurate.

Responsibilities

• Support the planning and execution of onsite events and marketing programs, including pop-up markets and seasonal activations.
• Assist with community programming and ancillary revenue initiatives, including coordinating logistics, payments, insurance and event documentation.
• Maintain schedules for marketing and ancillary projects, tracking timelines, budgets and expenditures.
• Manage purchase and invoice administration, ensuring accuracy and timely processing.
• Support budget tracking and reporting for marketing initiatives.
• Maintain an up-to-date marketing files and materials.
• Help prepare presentations for monthly partnership reporting.
• Monitor and respond to guest inquiries across phone, email, website chat and other digital platforms while tracking insights.
• Administer the gift card program, including monitoring inventory, processing and reconciling transactions and preparing reports.
• Support marketing reporting by compiling campaign data, conducting competitor and market research, monitoring industry trends, and assisting with digital marketing initiatives.
• Other duties as assigned.

Qualifications

Must have:

• Proficient in Microsoft Word, Excel, Outlook, PowerPoint, Canva
• Excellent verbal and written communication skills
• Proven organizational skills and ability to meet deadlines
• Strong customer service skills
• Strong multi-tasking skills
• Detail oriented
• Able to work both independently and as part of a team
• Available to work evenings and weekends as needed.

Would be an asset:

• Adobe Suite (Photoshop, Illustrator, and/or InDesign)
• Photography
• Yardi or other ERP
• Degree, Diploma or a Certificate in Marketing
• Event photography experience
• Social Media experience

$60,000 - $70,000 a year

*Allieddeterminesindividual compensationby work location and other factors, including relevant experience, educationand internal equity.*

Note: The listed salary range does not reflect total compensation and rewards. We encourage all qualified candidates to apply.

This role is a current vacancy on the Allied team.

TotalRewards*andtheEmployee Experience

At Allied, total rewards are designed with the same perspective that shapes ouroperations. They are intended to support sustained contribution,creativityand a genuine sense of ownership in the work we do.

In practice, this includes:

• Shared financial success and an ownership mindset
  Eligible employees participate in performance-based bonus programs and a retirement savings program, with the option to invest in traditional funds or Allied units. This approach aligns individual effort with Allied’s long-term performance and reinforces a sense of ownership at every level of the organization.

• Intentional presence and time offIn addition to vacation, employees receive six personal days and half-daysbefore statutory holidays. Allied supports flexibility whilemaintaininga strong,in-personculture. This reflectshow we collaborate most effectively and how weoperateas a business.

• Health,wellbeingand support
  Comprehensive, company-paidhealth benefits include vision and dental coverage, along with a healthcare spending account. An employeeassistanceprogram is available to provide confidential support when it is needed.

• Growth through leadership and exposure
  Allied believes in leadership at every level. Employees are encouraged to contribute beyond the boundaries of their role, collaborate acrossdisciplinesand develop a broad understanding of the business. For those drawn to real estate, this includes uncommon exposure to how buildings, organizations and cities evolve through hands‑on experience and shared responsibility.

• Professional development grounded in practice
  Learning at Allied is both formal and experiential. Ongoing professional development and a mentorship program support growth through structured learning and day‑to‑day engagement with experienced colleagues across the organization.

• Purpose and connection beyond workEach year, employees are provided with a paid volunteer day to contribute time and effort to a cause that is personally meaningful to them,reflecting our belief that contribution extends beyond the workplace.

If you are motivated by the role real estate plays in shaping cities and culture,and want your work to contribute to that effort,we encourage you to apply.

Moreinsight into life at Allied, including ourESG and EDIinitiatives, canbe found inour annual ESG report.

*Temporary or contract roles may not qualify for all the benefits listed, and some roles may follow a modified total rewards structure.We will confirmwhat benefits you qualify for during the recruitment process.

Additional Information

We value human connection and experience. WhileAllied uses technology, including AI-enabled tools, to support administrative efficiency, all screening, assessment and hiring decisions are made by people.

We arecommitted to hiring the most qualified candidates with a dedication towards supporting diversity,equityand inclusion across our organization. All qualified applicants will receive consideration for employment without regard to gender, ethnicity, origin, sexual orientation,disabilityand socioeconomic background. Diverse perspectives strengthen our organization and help us deliver better outcomes for our tenants,partnersand communities. All qualified candidates are encouraged to apply.

We strive to provide an accessible recruitment experience and welcomereasonableaccommodation requests at any stage of the recruitmentprocess. Please reach out to [e-mail] if support is needed.

We look forward to receiving your application.