Coordinator, Marketing

RioCan; Toronto; On-site; CAD 60,000 - 70,000; Full time

Job summary

Allied REIT and The Well in Toronto are seeking a Marketing Coordinator to provide essential day-to-day support to the Marketing team. You will keep calendars organized, coordinate meetings, and ensure marketing materials are current.

You will help plan onsite events, support community programming and revenue initiatives, manage budgets, and assist with reporting while collaborating with internal stakeholders and external vendors.

Qualifications

• Proven communication and organizational skills with attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong customer service and teamwork capabilities.
• Experience coordinating events or marketing programs is a plus.
• Proficiency with Microsoft Office and Canva for materials.

Responsibilities

• Support planning and execution of onsite events and marketing programs.
• Assist with community programming and ancillary revenue initiatives.
• Maintain schedules for marketing projects and track budgets/expenditures.
• Process invoices and manage purchase orders with accuracy.
• Support monthly partnership reporting and market research.

Skills

Communication

Organization

Customer service

Teamwork

Attention to detail

Deadline oriented

Education

Degree, Diploma or a Certificate in Marketing

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Canva

Job description

Who We Are:

For over 30 years, our entrepreneurial mindset and strategic vision have fueled our growth into one of Canada’s largest and most successful REITs. Our retail-focused and mixed-use portfolio reflects our commitment to creating vibrant community spaces where people want to shop, live, work, and play. We take pride in our strong legacy while continuously adapting, innovating, and investing in the future. We’re proud to be recognized as one of Canada’s Most Admired Corporate Cultures, Canada’s Greenest Employers, Canada’s Best Diversity Employers, and a Greater Toronto Top Employer.

At RioCan, we believe our people are our greatest strength. We foster a welcoming, inclusive culture where employees can connect authentically, grow continuously, and bring their whole selves to work. Here, you’ll find opportunities to learn, lead, and make an impact every day.

This position is at The Well, a one-of-a-kind destination with great potential for impact. This employment opportunity is with Allied REIT.

What is The Well?

The Well is a unique and innovative joint venture between Allied and Riocan.

Located at Spadina and Front, The Well brings together three million square feet of retail, office, and residential space constructed over 7.7 acres. Through this, The Well sets the stage for meaningful experiences that draw people from down the street and across the globe to eat, shop, work, live and play in Toronto.

Purpose

Reporting to the Senior Manager, Marketing, The Well, the Marketing Coordinator is a primarily administrative role that provides essential day‑to‑day operational support to the Marketing team. The focus of this position is keeping the department highly organized and running smoothly through meticulous calendar and inbox management, meeting coordination (agendas, materials, and notes), tracking deadlines and approvals, maintaining accurate files and shared folders, and coordinating with internal stakeholders and external vendors. This role requires exceptional attention to detail and strong follow‑through to ensure marketing materials, programs, and supporting collateral are current and accurate.

Responsibilities

• Support the planning and execution of onsite events and marketing programs, including pop‑up markets and seasonal activations.
• Assist with community programming and ancillary revenue initiatives, including coordinating logistics, payments, insurance and event documentation.
• Maintain schedules for marketing and ancillary projects, tracking timelines, budgets and expenditures.
• Manage purchase and invoice administration, ensuring accuracy and timely processing.
• Support budget tracking and reporting for marketing initiatives.
• Maintain an up‑to‑date marketing files and materials.
• Help prepare presentations for monthly partnership reporting.
• Monitor and respond to guest inquiries across phone, email, website chat and other digital platforms while tracking insights.
• Administer the gift card program, including monitoring inventory, processing and reconciling transactions and preparing reports.
• Support marketing reporting by compiling campaign data, conducting competitor and market research, monitoring industry trends, and assisting with digital marketing initiatives.
• Other duties as assigned.

Qualifications

Must have:

• Proficient in Microsoft Word, Excel, Outlook, PowerPoint, Canva
• Excellent verbal and written communication skills
• Proven organizational skills and ability to meet deadlines
• Strong customer service skills
• Strong multi‑tasking skills
• Detail oriented
• Able to work both independently and as part of a team
• Available to work evenings and weekends as needed.

Would be an asset:

• Adobe Suite (Photoshop, Illustrator, and/or InDesign)
• Photography
• Yardi or other ERP
• Degree, Diploma or a Certificate in Marketing
• Event photography experience
• Social Media experience

$60,000 - $70,000 a year

Allied determines individual compensation by work location and other factors, including relevant experience, education and internal equity.

Note: The listed salary range does not reflect total compensation and rewards. We encourage all qualified candidates to apply.

This role is a current vacancy on the Allied team.

We value human connection and experience. While Allied uses technology, including AI-enabled tools, to support administrative efficiency, all screening, assessment and hiring decisions are made by people.

We are committed to hiring the most qualified candidates with a dedication towards supporting diversity, equity and inclusion across our organization. All qualified applicants will receive consideration for employment without regard to gender, ethnicity, origin, sexual orientation, disability and socioeconomic background. Diverse perspectives strengthen our organization and help us deliver better outcomes for our tenants, partners and communities. All qualified candidates are encouraged to apply.

We strive to provide an accessible recruitment experience and welcome reasonable accommodation requests at any stage of the recruitment process. Please reach out to [e-mail] if support is needed.