Coordinator, Logistics

Porter Airlines Inc.; Ottawa; On-site; CAD 52,000 - 70,000; Full time

Job summary

Porter Airlines Inc. is seeking a Coordinator, Logistics to oversee daily shipment coordination and AOG handling. You will ensure timely information flow between shippers, carriers and Porter, while organizing import/export/domestic shipments and monitoring rates with carriers.

You will optimize the carrier network, manage cross-border paperwork, and monitor freight costs. Strong communication, negotiation and leadership skills are essential for success in this fast-paced role based in Ottawa.

Qualifications

• 2–5 years of experience in a logistics or shipping role.
• Experience with aviation parts is an asset.
• Proficient with the Microsoft Office suite.
• Must possess strong communication, negotiation and leadership skills and be able to obtain a Transport Canada restricted area pass.

Responsibilities

• Daily management and coordination of all shipments.
• Ensure proper handling of AOG shipments from pick up to delivery and provide continuous information flow between shipper and company.
• Organize and coordinate Import/Export/Domestic AOG and routine shipments.
• Negotiate, confirm and monitor rates with carriers.
• Optimize current network of shippers/couriers for cost and time efficiency; oversee customs docs and educate depts on best shipping methods.
• Work with vendors to ensure service levels are met.
• Develop and monitor freight processes including vendor selection during AOG and expedited deliveries.
• Monitor freight costs and provide monthly updates against targets.
• Review vendor invoices for accuracy.
• Ensure cross-border shipments include brokers, bonded storage, and paperwork.
• Participate in Porter’s Safety Management System (SMS) and follow Safety Policy.
• Perform other duties as assigned.

Skills

Communication

Negotiation

Leadership

Microsoft Office

Tools

AMOS

Job description

Porter Airlines manages a considerable number of shipments for aircraft parts and other maintenance supplies daily. A wide network of couriers, brokers and shipping companies are used to transport these items. Reporting to the Manager, Demand Planning and Logistics Optimization, the Coordinator, Logistics is responsible for coordinating all activities related to these shipments.

Duties & Responsibilities

• Daily management and coordination of all shipments
• Ensure proper handling of AOG shipments from pick up to delivery and to provide continuous information flow between the shipper and the Company
• Organization and coordination of Import/Export/Domestic AOG and routine shipments
• Negotiate, confirm and monitor rates with carriers
• Optimize current network of shippers/couriers to review shipments for accuracy, oversee customs documentation, manage critical shipments and educate all departments of the most cost and time efficient way to ship
• Work with individual vendors to ensure level of service arrangements are honored
• Develop and monitor all processes surrounding freight shipments including vendor selection during AOG, normal deliveries and expedited deliveries
• Develop and monitor all aspects surrounding freight costs and provide monthly updates on freight cost vs target
• Review of vendor invoices for accuracy
• Ensure all aspects of cross-border shipments are put in place including brokers, bonded storage, paperwork etc.
• Actively participate in Porter’s Safety Management System (SMS) including, reporting hazards and incidents encountered in daily operations; understand, comply and promote the Company Safety Policy
• Perform other functions and duties as assigned

Behavioural Competencies

• Concern for Safety: Identifying hazardous or potentially hazardous situations and taking appropriate action to maintain a safe environment for self and others.
• Teamwork: Working collaboratively with others to achieve organizational goals.
• Passenger/Customer Service: Providing service excellence to internal and/or external customers (passengers).
• Initiative: Dealing with situations and issues proactively and persistently, seizing opportunities that arise.
• Results Focus: Focusing efforts on achieving high quality results consistent with the organization’s standards.
• Fostering Communication: Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and building consensus.

Qualifications

• Minimum 2 - 5 years of experience in a logistics or shipping role
• Experience with aviation parts is an asset
• Experience with AMOS an asset
• Proficient with the Microsoft Office suite
• Must possess strong communication, negotiation skills, and leadership skills
• Ability to manage competing priorities in a fast paced environment and remain professional in stressful situations
• Able to obtain a Transport Canada restricted area pass