Coordinator, Facilities: Research

University Health Network; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

Join a leading healthcare organization as a Coordinator for Facilities in Research. This role involves support for research laboratory operations, equipment management, and collaboration with various departments to ensure efficient laboratory function. Ideal candidates will possess a degree in Science or Engineering along with substantial experience in biomedical research environments. You will play a pivotal role in improving lab operations and ensuring compliance with safety regulations.

Benefits

Competitive offer packages

Healthcare of Ontario Pension Plan (HOOPP)

Close access to Transit and UHN shuttle service

A flexible work environment

Corporate discounts including travel and restaurants

Qualifications

• 3+ years of practical experience in biomedical research laboratories.
• Ability to interpret engineering and architectural drawings.
• Knowledge of Codes, Regulations, WHMIS, and OHSA.

Responsibilities

• Provide guidance and coordination for research operations.
• Manage purchasing and maintenance of research equipment.
• Oversee building operations, environmental services, and security management.

Skills

Interpersonal skills

Problem-solving

Organizational skills

Customer service skills

Education

University degree in Science or Engineering

Job description

Join to apply for the Coordinator, Facilities: Research role at University Health Network

1 day ago Be among the first 25 applicants

Join to apply for the Coordinator, Facilities: Research role at University Health Network

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non-Union

Number of vacancies: 2

Site: PMCRT, MBRC, PMCC, TWH, KDT

Department: FM-PRO (Facilities Management – Planning, Redevelopment & Operations)

Reports to: Manager, Research Laboratory Services

Hours: 37.5 hrs. /week

Status: Temporary Full-Time (18 months)

Closing Date: June 30, 2025

The Research Facilities Coordinator (RFaC) routinely performs functions relating to the support of research laboratory groups and operations of research facilities. Responsibilities include support for equipment selection and purchase, coordination of installation and maintenance; support and/or coordination for utility installations, renovations, and relocations; responsible for ensuring facility access controls are in place. The RFaC collaborates with many hospital service departments such as Facilities, Procurement, Security, Safety Services, Supply Services, and Environmental Services to ensure day to day operations are uninterrupted. The RFaC also oversees projects and/or initiatives that aim to improve the overall lab operations and identifying any gaps for the UHN Research Community. Overall, we aim to help researchers do what they do best – research.

Key Responsibilities

• Research Facilities & Operations Support
  
  
  

Provide guidance and coordination for research operations, including equipment procurement and installation, renovations, relocations, and safety compliance. Act as a resource for problem resolution and serve as a liaison with internal stakeholders such as UHN Safety Services, Building Facilities, and other Support Services.

• Equipment & Asset Management
  
  
  

Oversee the purchasing, tracking, and maintenance of research equipment. This includes managing service contracts, negotiating agreements, maintaining equipment databases, and ensuring appropriate training, utilization, and booking systems are in place.

• Building & Environmental Services Oversight
  
  
  

Manage building operations including emergency and scheduled maintenance, work permits, and tenant support. Oversee environmental services such as cleaning and waste disposal (chemical, bio, and general), working closely with housekeeping, building facilities operators, external service vendors, and the UHN Sustainability team.

• Access & Security Management
  
  
  

Moderate and approve physical access requests (keys, cards), maintain accurate security data, and address access- and security-related issues in collaboration with the building security office.

• Financial Administration & Program Development
  
  
  

Support budgeting, invoice reconciliation, and chargeback processes. Identify and implement process improvements, develop SOPs, support emergency preparedness, and participate in cross-functional initiatives and small projects.

Qualifications

• University degree in Science or Engineering, or recognized equivalent
• Minimum 3+ years related practical experience with significant exposure to biomedical research laboratories and research equipment
• Excellent interpersonal and customer service skills. Must be able to implement beneficial change.
• Roll-up-the-sleeves problem solver who can research root causes and critically assess information accuracy.
• Ability to read and interpret engineering and architectural drawings.
• Knowledge of Codes, Regulations, WHMIS, OHSA, Hospital Policies.
• Knowledge of financial management procedures.
• Must be capable of maintaining multiple communication channels.
• Ability to perform duties in a professional and courteous manner and produce high quality work while meeting deadlines in accordance to UHN standards.
• Exercise initiative and good judgment with ability to multi-task.
• Compliance with confidentiality requirements.
• Effective organizational, interpersonal, and communication skills.
• Knowledge of applicable legislative, UHN and/or departmental policies.
• Client service oriented, with the ability to effectively work with diversity and appreciate that people with different opinions, backgrounds and characteristics bring richness to the challenge or situation at hand.
  
  
  

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)
  
  
  

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Project Management

• Industries

  Hospitals and Health Care

Referrals increase your chances of interviewing at University Health Network by 2x

Sign in to set job alerts for “Facilities Coordinator” roles.

Facilities & Maintenance Coordinator - Global

Facility Attendant, Corporate Facilities

Manager, Maintenance & Facility Operations

Facility Attendant | Part-Time | Hangar Sports & Events Centre

Workplace Experience Engineer (Facilities)

Scarborough, Ontario, Canada 17 hours ago

Project Administrator, Facilities and Capital Development

Workplace Experience Engineer (Facilities), 16 Month Contract

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.