Facilities Coordinator

JLL; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

Join a leading real estate services company as a Facilities Coordinator, supporting operational activities including maintenance and vendor management. This full-time role involves record processing, inventory management, and ensuring compliance with client contracts. Ideal candidates should have relevant experience in facilities management and excellent organizational skills.

Benefits

Comprehensive benefits

Supportive work environment

Cutting-edge technology

Qualifications

• Experience in facilities, property management, or hospitality preferred.
• Knowledge of health and safety, critical facilities, and vendor management advantageous.
• Understanding of technical property systems is beneficial.

Responsibilities

• Support Facilities Manager and assist with operational activities.
• Manage repairs, vendor coordination, and compliance with contracts.
• Conduct daily walkthroughs and respond to work orders.

Skills

Communication

Organization

Problem Solving

Tools

IT tools

Job description

Join to apply for the Facilities Coordinator role at JLL.

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About JLL

We’re JLL, a professional services and investment management firm specializing in real estate. As a Fortune 500 company, we help real estate owners, occupiers, and investors achieve their business ambitions. We have nearly 300 corporate offices across 80 countries, with a team of more than 86,000 individuals.

If you’re looking to advance your career, JLL offers opportunities to innovate with leading businesses, work on landmark projects, and build lasting professional connections. We focus on opportunity and supporting your growth.

The Facilities Coordinator will support the Facilities Manager and/or Assistant Facility Managers with operational activities including maintenance, operations, accounting, vendor oversight, equipment management, occupancy services, and client relationship management to ensure service levels are met.

What You’ll Do

• Process and maintain records for courier, mail, and deliveries.
• Handle special mailing requirements and maintain mail stops and package rooms.
• Track mail and packages, perform inspections, and manage inventory.
• Update site documentation, support operations, and assist with moves, events, and building activities.
• Conduct daily walkthroughs, respond to work orders, and identify operational improvements.
• Manage repairs, coordinate with vendors, and oversee site amenities and services.
• Support safety, security, and emergency response plans.
• Ensure compliance with client contracts and KPIs, delivering high-quality service.

What We’re Looking For

• Experience in facilities, property management, or hospitality preferred.
• Knowledge of occupational health and safety, critical facilities, and vendor management is advantageous.
• Understanding of technical property systems is beneficial.
• Proficiency with IT tools, excellent communication, organization, and problem-solving skills.
• Ability to work independently and handle stressful situations.
• Physically capable of lifting and moving furniture.

What’s In It For You

• Be part of a leading industry company shaping the future of commercial real estate.
• Work with cutting-edge technology.
• Enjoy comprehensive benefits and a supportive work environment.

Additional Details

• Employment Type: Full-time
• Job Function: Management and Manufacturing

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