Coordinator - Curriculum

Kwantlen Polytechnic University; Area B (South Fraser Canyon/Sunshine Valley); Hybrid; GBP 25,000 - 28,000; Full time

Benefits offered by this job

Extended health and dental benefits

Tuition waiver

Professional development days

Inter-campus transportation

Defined pension plan

Life insurance

Job summary

Kwantlen Polytechnic University (KPU) is Canada's only polytechnic university, proudly serving the South Fraser region for more than 40 years. We are seeking a Coordinator - Curriculum to join our Records, Curriculum and Graduation team.

This hybrid role involves managing curriculum in SIS and Degree Audit systems, leading a team, and ensuring accurate communications of policies. The successful candidate will have a bachelor's degree, 3+ years' experience with student records, and 1+ year of

Qualifications

• Bachelor's degree.
• Minimum three years of recent experience supporting student records in the Office of the Registrar or a post-secondary institution.
• Minimum one year of management or supervisory experience in a post-secondary institution.

Responsibilities

• Manage timely and accurate maintenance of KPU's courses and programs in the SIS and Degree Audit System.
• Oversee curriculum integration to the SIS and other systems and maintain curriculum controls and validation tables.
• Lead a team providing functional, technical and operational expertise in curriculum management.

Skills

SIS functional lead

Excel

Office Suite

Database reporting

Communication

Education

Bachelor's degree

Tools

Student Information System (SIS)

Relational database reporting tool

Job description

Kwantlen Polytechnic University (KPU) is Canada's only polytechnic university, proudly serving the South Fraser region for more than 40 years. With campuses in Surrey, Richmond, Langley, and Cloverdale, KPU is deeply connected to the communities it serves and to the diverse cultures, backgrounds, and lived experiences of its students. Through academic excellence, applied learning, innovation, and strong industry and community partnerships, KPU prepares students for meaningful futures.

As an open-access university, KPU is powered by the people who live and work here. We believe every employee plays a meaningful role in supporting student learning and success. We are honoured to carry the name of the Kwantlen First Nation and are committed to equity, inclusion, reconciliation, and respectful relationships. As one of BC's Top Employers, KPU is dedicated to fostering a supportive, inclusive, and engaged workplace where employees feel valued, connected to purpose, and empowered to make an impact.

We invite you to explore your next career opportunity at KPU and discover how your work can contribute to a university where thought truly meets action.

Position Details

• Salary: 13 - BCGEU Pay Grid - $33.88 to $37.81 per hour
• Employment Type: Temporary Full Time
• Workplace Type: Hybrid
• Travel Frequency: Occasional travel between campuses is required.
• Employee Group: Support Staff (BC General Employees Union)
• Days of Work (BCGEU): Monday, Tuesday, Wednesday, Thursday, Friday
• Hours of Work (BCGEU): 8:00am - 4:00pm
• Hours per Week (BCGEU): 35

We are currently seeking a Coordinator - Curriculum to join our Records, Curriculum and Graduation team.

Job Overview

The Coordinator - Curriculum manages and oversees the timely, efficient and accurate maintenance of KPU's courses and programs in the Student Information System (SIS), Degree Audit System and published in the University Calendar. The role oversees the integration of curriculum to the primary Student Information System and other relevant systems, and maintains curriculum controls, rules, and validation tables. The incumbent leads a team that provides functional, technical and operational expertise in the management of curriculum. The role is responsible for overseeing that accurate information, explanation, and clarification is communicated to authorized parties, who inquire about curriculum processes, University policies and procedures.

Education and Experience

• A bachelor's degree.
• Minimum of three (3) years recent related experience supporting student records within the Office of the Registrar or post-secondary institution, in progressively responsible positions.
• Minimum one (1) year management or supervisory experience in a post-secondary institution. Formal supervisory training is an asset. Or an equivalent combination of education and experience.

Knowledge, Skills & Abilities

• Experience as a functional lead using an enterprise student information system, ideally using a student academic history module.
• Advanced level experience using Microsoft Excel. Intermediate level experience with Microsoft Office Suite or productivity software. Microsoft Office certification an asset.
• Intermediate level experience using an enterprise database reporting tool to produce operational and audit reports from a relational database.
• Demonstrated knowledge of Canadian post-secondary education systems as it pertains to academic programs, policies and procedures.
• Excellent oral and written communication skills including the ability to present information in a clear, concise and persuasive manner.
• Ability to interact effectively with a variety of individuals with diverse backgrounds and needs.
• Demonstrated ability to deal with sensitive situations that call for the use of diplomacy, tact and professionalism in the delivery of information and explanations.
• Demonstrated judgment, discretion and the ability to maintain a high degree of confidentiality.
• Excellent organizational and time management skills, demonstrated attention to detail.
• Demonstrated ability to take initiative and work independently.
• Proven ability to juggle and prioritize tasks, work to deadlines and demands, make responsible decisions and determine when to seek advice.
• Ability to respond well to working under pressure and resolve complex issues in an effective manner.
• Demonstrated knowledge of business process management and departmental planning and principles.
• Customer service oriented, with the ability to create a positive and meaningful customer experience.
• Ability to think innovatively and creatively in planning and developing a fresh approach to existing activities, with a process improvement perspective in mind.
• Demonstrate problem solving, needs analysis and analytical skills.
• Experience with managing mass communication to a defined population.
• Demonstrated team leadership and the ability to engage and motivate employees.
• Demonstrated interpersonal skills to work collaboratively as an effective team player with all levels of the organization.
• Demonstrated ability to provide leadership and direction.
• Proven ability to exercise tact, diplomacy, and conflict resolution.
• Ability to provide guidance, direction, training and education to others.

As per the KPU-BCGEU Collective Agreement, qualified internal applicants within the BCGEU bargaining unit are given first consideration in filling this position. Internal applicants must apply by 11:59pm on the internal closing date in order to be considered as an internal applicant. Internal applications received after the closing date will be considered as an external applicant.

Salary Information

Salary and wage increments are in accordance with the Collective Agreement.

Total Rewards

As a part of our total rewards offerings, KPU also offers extended health and dental benefits, healthcare spending account, generous vacation package, defined pension plan, parenthood top-up, sick leave, long-term disability, life insurance, professional development days, tuition waiver, inhouse training & development, inter-campus transportation, and more!

Note: Eligibility requirements apply, benefits may vary depending on the employee group the position belongs to and whether the position offered is temporary or part-time.

Visit https://www.kpu.ca/hr for more information on KPU's workplace, culture and total rewards.

Note to Applicants

Kwantlen Polytechnic University welcomes and encourages applications from equity deserving groups and diverse experiences including, but not limited to, Indigenous people, racialized people, people with disabilities, and members of the 2S/LGBTQIA+ community.

If there are any barriers that you are experiencing or an accommodation that we can provide to support you through the application process, please reach out to us at [e-mail].

Kwantlen Polytechnic University is committed to protecting the safety and welfare of employees, students, and the general public, and upholding the reputation and integrity of the University. For this reason, final applicants will be asked to undergo a background check.

We thank all applicants for their interest in employment with KPU. Only candidates who are legally eligible to work in Canada will be considered; only those selected for an interview will be contacted.