Convocation Clerk

McGill University; Montreal (administrative region); On-site; CAD 19,000 - 27,000; Part time

Job summary

McGill University seeks a Convocation Clerk to manage distribution of line up cards and tickets, and to share essential information with graduates during Convocation. You will support convocation activities and assist graduates and guests throughout the ceremony.

The role requires calm, professional conduct under pressure, strong English communication, and a high school diploma. Part-time, unionized AMUSE position with Montreal campus duties.

Qualifications

• Candidates must be customer focused and service oriented with a proven ability to communicate clearly and effectively at all levels.
• Demonstrated ability to clearly receive, retain and transmit information.
• Proven organizational skills, multi-tasking, accuracy and attention to detail.
• Ability to work autonomously and as a member of a team.
• Demonstrated ability to problem solve and work under pressure.

Responsibilities

• Distribute line up cards, tickets and important information to graduates.
• Provide support with convocation activities and related services.
• Act as a resource agent for graduates and guests.
• Respond to stressful situations with composure and courtesy.

Skills

Customer service

Clear communication

Information retention

Organizational skills

Autonomous work

Team collaboration

Problem solving

Education

High School Diploma

Job description

Convocation Clerk

The Convocation clerk plays an important role during McGill University’s Convocation ceremonies and is primarily responsible for the distribution of line up cards, tickets, and important information to graduates. Among other related duties, provides support with various convocation activities and related services and acts as a resource agent for graduates and guests. It is essential that Convocation clerks respond well to stressful situations and maintain the utmost composure and courtesy.

Qualifications

• Candidates must be customer focused and service oriented with a proven ability to communicate clearly and effectively at all levels.
• Demonstrated ability to clearly receive, retain and transmit information.
• Proven organizational skills, multi-tasking, accuracy and attention to detail.
• Ability to work autonomously and as a member of a team.
• Demonstrated ability to problem solve and work under pressure.

Hiring Unit: Enrolment Services Reporting to: Clara Spadafora, Assistant Registrar Convocation and Communication, Enrolment Services

Schedule: Week of 12 October 2026 Wednesday, 14 October 2026 - Training Meeting (12:00 p.m. – 1:00 p.m.) Friday, 16 October 2026 (10:00 a.m. to 5:00 p.m.) At the McGill Campus Store Week of 19 October 2026 Monday, 19 October 2026 (7:30 a.m. – 2:30 p.m.) at the McGill Campus Store - 680 Rue Sherbrooke O, Montreal QC H3A or Monday, 19 October 2026 (8:30 a.m. – 3:30 p.m.) at the Convocation venue: Place des Arts - 175 Rue Sainte-Catherine, Montréal, QC H2X 3X5, Canada

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 3(qualifier) on a scale of 0-4. For a definition of our language proficiency levels, please click here.

Minimum Education and Experience: High School Diploma Minimal or No Related Experience

Hourly Salary: (AMUSE A) $16.70

Estimated Number of Work Hours per Week: 20 (Part time)

Position Start Date: 2026-10-14

Position End Date: 2026-10-20

Deadline to Apply: 2026-09-20

This position is covered by the AMUSE collective agreement.

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities.

McGill implements an employment equity program and encourages members of designated groups to self-identify.

Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].

Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future.

McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer.

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