Controller

Siloam Mission; Winnipeg; On-site; CAD 93,000 - 126,000; Full time

Benefits offered by this job

Health and dental benefits

Pension plan

Paid time off

Professional growth opportunities

Job summary

Siloam Mission in Winnipeg, Manitoba is seeking a Controller to coordinate day-to-day accounting operations and ensure accurate financial records. The role partners with the Director of Finance to lead the finance team, manage procurement, reporting, and systems to sustain financial health and support the charity’s mission.

The successful candidate will have a CPA designation, 5+ years of comprehensive accounting, and at least 3 years of supervisory experience, with experience in the

Qualifications

• Knowledge of ASNPO and full-cycle accounting practices.
• Experience with CRA requirements and charitable filings.
• Experience with grant management and government funding reporting.
• Proficiency in procurement processes and contract administration.
• Strong internal controls and risk management framework.

Responsibilities

• Oversee accounting operations and maintain general ledger integrity.
• Lead month-end, quarter-end and year-end close processes.
• Prepare timely monthly financial statements and reports for leadership and Board.
• Support audits, budgeting, forecasting, and financial analysis.
• Drive procurement oversight and ensure compliant purchasing practices.
• Administer financial systems and ensure data quality across platforms.

Skills

ASNPO knowledge

Full-cycle accounting

CRA requirements

Procurement best practices

Internal controls

Education

Diploma/degree in business administration or related field

CPA designation

Tools

Purchase order system

Job description

ABOUT US

Siloam Mission is a Christian-based non-profit service organization for Manitobans who have experienced homelessness and who struggle with mental health issues, physical and cognitive disabilities, addictions, or trauma. Founded in 1987, the mission provides emergency shelter, meals and clothing, supportive housing, and a variety of healing, support, and recovery services to help people transform their own lives and reach their full potential.

What matters to you?

Being in a work culture that operates out of their core values of HEART (holistic, equity, altruism, relationships, and truth and reconciliation) - embracing diversity, promoting equality and inclusion.

JOB SUMMARY

Reporting to the Director of Finance, the Controller is responsible for coordinating the day-to-day accounting operations of Siloam Mission and ensuring the accuracy and timeliness of the organization's financial records. The Controller oversees the financial accounting cycle, including general accounting, payroll accounting, grant accounting, accounts payable, accounts receivable, month-end close, compilation of the annual budgets, regulatory compliance, and audit requirements and schedules.

Working closely with the Director of Finance, the Controller provides operational leadership to the Finance team, and is responsible for the day-to-day management of the organization's accounting, procurement, financial reporting, and financial systems functions. They ensure all financial operations are completed with accuracy, efficiency, integrity, and compliance with charitable and funding requirements, and organizational policies. The Controller supports organizational decision-making through financial reporting and analysis, and safeguards public funds, donor contributions, capital assets, and organizational resources, in an effort to maintain long-term financial sustainability and support the vision and mission of the Siloam Mission.

KEY DUTIES & RESPONSIBILITIES

Financial Accounting, Reporting & Analysis

• Oversee all accounting operations and maintain the integrity of the general ledger.
• Ensure accurate recording of revenues, expenses, assets, liabilities, and fund balances.
• Prepare accurate and timely monthly financial statements.
• Lead month-end, quarter-end, and year-end closing processes.
• Review journal entries, reconciliations, and accounting transactions.
• Oversee treasury management of cash accounts and investments, to maximize returns while ensuring appropriate levels of cash on hand for day-to-day operations.
• Ensure compliance with applicable Accounting Standards for Not-for-Profit Organizations (ASNPO).
• Analyze financial performance and identify variances, trends, and emerging risks.
• Prepare internal financial reports for senior leadership and the Board and Board committees.
• Support the preparation of audited financial statements and year-end working papers.
• Support the development of dashboards, management reports, and key performance indicators (KPIs).
• Promote data-driven decision-making across the organization.
• Partner with the Director of Finance to enhance business intelligence, operational reporting, forecasting capabilities, and organizational analytics.

Housing and Property Accounting

• Oversee accounting related to transitional, supportive, and permanent housing programs.
• Ensure accurate rent billing, rent collection accounting, subsidy revenue, and tenant receivable processes.
• Monitor and reconcile rent revenue, occupancy-related revenues, and housing subsidies.
• Review aged receivables and support collection strategies where appropriate.
• Account for capital assets, property acquisitions, renovations, improvements, and asset disposals.
• Maintain fixed asset registers and depreciation schedules.
• Assist with financial planning related to building maintenance reserves, capital projects, and long-term asset sustainability.
• Support financial reporting associated with funding agreements.

Funding and Revenue Management

• Ensure revenues are appropriately recognized and restricted funds are accurately tracked for:
• Government grants and funding agreements
• Private donations
• Foundation grants
• Fundraising activities
• Social enterprise operations
• Monitor expenditures against funding restrictions, budgets, and contractual obligations.
• Assist the Director of Finance in preparing funding reports and financial submissions to funders.
• Support organizational compliance with grant, contribution, and service agreement requirements.

Procurement and Purchasing

• Provide oversight and leadership for all organizational procurement and purchasing activities.
• Ensure procurement practices comply with organizational policies, funding agreements, delegated authority requirements, and applicable legislation.
• Review spending trends and organizational purchasing patterns to identify efficiencies and mitigate financial risks.
• Identify opportunities for purchasing efficiencies, strategic sourcing, cost reductions, and contract optimization.
• Oversee the purchase order (PO) system and ensure appropriate controls are maintained from requisition through payment and contract closeout.
• Ensure purchase orders are issued, approved, and budget-validated before organizational funds are committed, except where approved policy exceptions exist.
• Monitor purchase order activity, open commitments, encumbrances, and outstanding obligations.
• Review purchasing transactions to ensure expenditures are accurately coded and charged to the appropriate programs, grants, projects, and departments.
• Work collaboratively with managers and directors to support procurement planning, budget management, and operational purchasing needs.
• Oversee vendor onboarding, vendor maintenance, contract documentation, and procurement records.
• Oversee competitive procurement processes including Requests for Quotations (RFQs), Requests for Proposals (RFPs), tenders, and vendor evaluations as required.

Financial Systems Administration

• Oversee the effective operation of the organization's accounting, procurement, rent management, and reporting systems.
• Ensure system controls support financial integrity, accountability, and efficient workflows.
• Monitor user access controls, approval workflows, and system security related to financial transactions.
• Lead on implementation of system enhancements, upgrades, integrations, and process improvements.
• Ensure financial data quality, consistency, and reliability across organizational systems.
• Work with internal stakeholders and external vendors to maximize the effectiveness of financial systems and reporting tools.
• Accounts Payable & Financial Operations
• Supervise Accounts Payable staff and related workflows.
• Ensure invoices are processed accurately and in a timely manner.
• Review and approve payment runs, electronic fund transfers, and cheque disbursements.
• Monitor vendor accounts and resolve discrepancies.
• Ensure appropriate approval processes are followed.
• Maintain strong internal controls over expenditures, purchasing, and payment activities.
• Ensure adherence to purchasing and expenditure authorization limits

Payroll Financial Support

• Support payroll processes in collaboration with Human Resources and payroll providers.
• Reconcile payroll, benefits, pension, source deductions, workers compensation, and payroll liabilities.
• Monitor staffing costs, accrued vacation, banked time, and employee-related liabilities.
• Provide payroll-related financial analysis as requested.
• Ensure all payroll source deductions are remitted to CRA.

Internal Controls & Risk Management

• Develop, implement, and monitor effective internal controls and financial procedures.
• Identify financial, operational, procurement, and compliance risks and recommend mitigation measures.
• Participate in enterprise risk management initiatives and risk management reporting.
• Support fraud prevention, detection, and investigation activities.

Audit & Regulatory Compliance

• Lead coordination of annual external audits and respond to auditors’ inquiries and requests pre-audit, during audit, and post audit.
• Assist with government reviews, funding audits, compliance assessments, and monitoring visits.
• Ensure compliance with Canada Revenue Agency charity requirements, including Disbursement Quotas when applicable.
• Ensure all tax filings, Charity Return T3010, and source deductions are accurate and filed on time.
• Ensure compliance with partner accreditations.

Budgeting, Forecasting & Decision Support

• Assist the Director of Finance with annual budget development.
• Support preparation of unrestricted and restricted budgets.
• Monitor budget performance and analyze significant variances.
• Assist with forecasting revenue, expenditures, and cash flows.
• Provide financial analysis and recommendations to department leaders.
• Support strategic planning through financial modeling and scenario analysis.

Leadership & Staff Development

• Provide leadership, coaching, mentorship, and performance management for finance department staff.
• Foster a culture of accountability, collaboration, customer service, continuous improvement, and innovation.
• Establish performance expectations and development plans.
• Support staff training and professional growth.
• Promote efficient workflow management and cross-functional cooperation across departments.

EDUCATION & EXPERIENCE

• Completion of a diploma/degree in business administration, economics, commerce or related field is required.
• Chartered Professional Accountant (CPA) designation.
• Minimum 5 years of comprehensive accounting and financial management experience.
• Minimum 3 years of supervisory or management experience.
• Experience within the charitable, not-for-profit sector; homelessness, affordable housing, healthcare, social services, or government-funded sectors an asset.
• Experience with grant management, restricted fund accounting, and government funding and compliance reporting.
• Experience with property accounting, including rental payments from multiple buildings, and capital asset management properties an asset.
• Procurement experience working with a formalized purchase order system an asset.
• Experience leading annual external audits.

KNOWLEDGE/SKILLS/BEHAVIORS

• Strong knowledge of Accounting Standards for Not-for-Profit Organizations (ASNPO).
• Knowledge of full-cycle accounting.
• Knowledge of CRA requirements applicable to registered charities.
• Knowledge of procurement best practices and contract administration.
• Strong understanding of internal controls, risk management, and compliance principles.
• Extensive working knowledge of different accounting software platforms, procurement, and reporting systems.
• Advanced Microsoft Excel and financial analysis skills.
• Strong analytical, organizational, and problem-solving abilities.
• Excellent leadership, communication, and relationship-building skills.
• Ability to manage multiple priorities within a complex operational environment.
• Demonstrated financial stewardship and sound judgment in managing organizational resources.
• Ability to lead and develop a team while fostering accountability, integrity, and continuous improvement.
• Strong strategic thinking and decision-making skills.
• Strong attention to detail and commitment to accuracy.
• Ability to use data analytics and business intelligence to support financial analysis and decision-making.
• Ability to collaborate effectively and build positive working relationships across the organization.
• Demonstrated commitment to equity, diversity, inclusion, reconciliation, and Siloam’s vision, mission, and values.

RELATIONSHIP

• Works closely with the Director of Finance and Finance team.
• Works collaboratively with leaders, managers, and employees across the organization.
• Maintains professional relationships with external auditors, financial institutions, vendors, suppliers, and other financial and service providers.
• Liaises with Canada Revenue Agency and other regulatory or government bodies as required.

WORKING CONDITION

• Hours of work: Monday to Friday, 8:00 a.m. – 4:30 p.m.
• Office-based work, with regular use of computers and financial, accounting, procurement, and reporting systems.
• Requires extended periods of concentration and computer use.
• Occasional attendance at meetings or events at other Siloam Mission locations or off-site locations may be required.

WORKPLACE SAFETY AND HEALTH

The incumbent contributes to making the organization safe for clients and staff and recognizes the importance of reporting unsafe situations and participating in follow-up reviews as a learning opportunity.

• Provides a safe environment by ensuring adherence to Workplace Safety and Health Regulations and Policies, Infection Control Guidelines, WHMIS and Safe Work Procedures
• Immediately investigates and recommends corrective action on any unsafe acts, work conditions, incidents, near misses, injuries or illnesses
• Demonstrates understanding of role and responsibilities in fire prevention and disaster preparedness and participants in safety and health training programs including the facility’s Fire, Disaster and Evacuation Plan
• Supports an environment which avoids, prevents and corrects all activities or actions which may result in an adverse outcome in the delivery of services. Community Member safety is a standing item for all individual and departmental meetings
• If applicable the use of proper PPE and respiratory equipment is provided by the manager of the department and must be worn as suggested

CONDITIONS OF EMPLOYMENT

• The successful candidate must maintain legal eligibility to work in Canada. If the successful candidate possesses a work permit, it is their responsibility to ensure the permit remains valid.
• A Police Information Check satisfactory to the employer will be required from the successful candidate, at their expense. To obtain Police Information Check information please visit https://www.winnipeg.ca/police/services/online-record-checks.
• The successful candidate must provide a satisfactory Adult Abuse Registry check. To obtain an Adult Abuse Registry application please visit: Province of Manitoba | Families | Adult and Child Abuse Registry (gov.mb.ca)

Siloam Mission Inc. promotes Employment Equity and is strongly committed to building a skilled and diverse workforce reflective of Canadian society. Therefore, we encourage candidates to voluntarily self-identify on their application if they are members of the underrepresented groups (women, Indigenous persons, a person with a disability, or a visible minority).

Salary: $93,111 - $126,244

Siloam Mission offers a competitive compensation package, including comprehensive health and dental benefits, a pension plan, paid time off, and additional wellness supports, as well as opportunities for professional growth and development. We follow a structured salary guide to ensure fair, equitable, and consistent compensation across our team, taking into account directly related experience and internal equity in all offers.

CLOSING DATE: 28 SEP 2026